File Sharing without Access Restriction (Windows Server 2003)

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Access permissions

If "Access permissions" are granted to users who are registered for computers, they are authorized to operate folders and files.

This section describes the procedure for granting FULL Control permission to the "Everyone" account so that any user can access the shared folder.

There are two types of access permissions:

  • Network-level access permission

This is to control users who access to the shared folder over the network.

  • Local-level access permission

This is to control users who access folders by logging on to their computers.
The local-level access permission can be set only when the drive in which folders are located is formatted in NTFS.

  1. Set a shared folder.
  • 1. Create a new shared folder in any drive.

It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive.

Ex.: C:\share

  • 2. Right-click the created folder.
  • 3. Select [Sharing and Security...] to open the [<Folder name> Properties] dialog box.

  • 4. Select [Share this folder].

  1. Set the network-level access permission.
  • 1. In the [Sharing] sheet, click the [Permissions] button to open the [Permissions for <Folder Name>].

  • 2. In the [Permissions for <Folder name>], under [Group or user names], select [Everyone] to grant. Select the [Full Control] box under [Allow] if not selected.

  • Select the [Full Control] box so that you can store data scanned with this machine on a computer (the file server).
  • 3. Click [OK] to close the [Permissions for <Folder Name>] dialog box.
  • 4. If the [Security] tab is displayed in the [<Folder name> Properties], proceed to Step 3 to set the local-level access permission. If not, proceed to Step 4.
  • The [Security] tab is not displayed when:
  • The drive to which the shared folder is set is formatted in FAT16 or FAT32.
  • Simple file sharing is enabled.
  1. Set the local-level access permission.

If the drive to which the shared folder is set is formatted in NTFS, you need to set both the local-level and network-level access permissions.

  • 1. In the [<Folder name> Properties], click the [Security] tab.
  • 2. Click [Add...] to open the [Select Users or Groups] dialog box.

  • 3. Type "Everyone" in [Enter the object names to select].

  • 4. Click [Check Names]. Make sure that the correct object name is typed.
  • If the object name is entered incorrectly, you see the [Name Not Found] dialog box. If this happens, click [Cancel] to check whether or not the computer name and user name are incorrect.
  • 5. Click [OK] to close the [Select Users or Groups] dialog box.
  • 6. In the [Security] sheet, under [Group or user names], select [Everyone]. Select the [Full Control] box under [Allow].

  • Select the [Full Control] box so that you can store data scanned with this machine on a computer (the file server).
  1. Click [OK] to close the [<Folder name> Properties] dialog box.
  1. Activate the Guest user account.
  • 1. Right-click the [My Computer] icon on the desktop. Click [Manage] to open the [Computer Management] window.
  • 2. Under [System Tools], click [Local Users and Groups].
  • 3. Double-click the [Guest] user.

  • 4. Deselect [Account is Disabled] to activate the Guest user account.

  • 5. Click [OK] to close the [Guest Properties] dialog box.

Proceed to "Settings from the Machine (File Sharing)."