Setting a Shared Folder and Access Permissions (Windows 2000)

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Once you create the account on your computer, create a shared folder. Add the created account to the shared folder as a user who is permitted to access that folder. Set access permissions so that the user can that folder as well.


Access permissions

If "Access permissions" are granted to users who are registered to computers, they are authorized to operate folders and files.

There are two types of access permissions:

  • Network-level access permission

This is to control users who access to the shared folder over the network.

  • Local-level access permission

This is to control users who access folders by logging on to their computers.
The local-level access permission can be set only when the drive in which the folders are located is formatted in NTFS.

  1. Set a shared folder.
  • 1. Create a new shared folder in any drive.

Creating the folder in the place where users can find it easily, such as the first level in C drive, is recommended.

Ex) C:\share

  • 2. Right-click the created folder.
  • 3. Select [Sharing] to open the [<Folder name> Properties] dialog box.

  • 4. Select [Share this folder].

  1. Set the network-level access permission.
  • 1. In the [Sharing] sheet, click the [Permissions] button to open the [Permissions for <Folder Name>].

  • 2. Click [Add...] to open the [Select Users or Groups] dialog box.

  • 3. Type [Computer Name]\[User Name] in [Enter the object names to select].



  • 4. Click [Check Names]. Make sure that the correct object name is typed.
  • If the object name is entered incorrectly, the [Name Not Found] dialog box appears. If this happens, click [Cancel] to check whether or not the computer name and user name are incorrect.
  • 5. Click [OK] to close the [Select Users or Groups] dialog box.
  • 6. In the [Permissions for <Folder name>], under [Group or user names], select the user whom you want to grant permission. Select the [Full Control] box under [Allow].

  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  • 7. Click [OK] to close the [Permissions for <Folder Name>] dialog box.
  • 8. If the [Security] tab is displayed in the [<Folder name> Properties], proceed to Step 3 to set the local-level access permission. If not, proceed to Step 4.

  • The [Security] tab is not displayed when:
  • The drive to which the shared folder is set is formatted in FAT16 or FAT32.
  • Simple file sharing is enabled.
  1. Set the local-level access permission.

If the drive to which the shared folder is set is formatted in NTFS, you need to set the local-level as well as the network-level access permissions.

  • 1. In the [<Folder name> Properties], click the [Security] tab.
  • 2. Click [Add...] to open the [Select Users or Groups] dialog box.

  • 3. Type [Computer Name]\[User Name] in [Enter the object names to select].



  • 4. Click [Check Names]. Make sure that the correct object name is typed.
  • The object name is entered incorrectly, you see the [Name Not Found] dialog box. If this happens, click [Cancel] to check whether or not the computer name and user name are incorrect.
  • 5. Click [OK] to close the [Select Users or Groups] dialog box.
  • 6. In the [Security] sheet, under [Name], select the user whom you want to grant permission. Select the [Full Control] box under [Allow].

  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  1. Click [OK] to close the [<Folder name> Properties] dialog box.

Proceed to "Settings from the Machine (File Sharing)."