Scanning Documents from a Networked Computer |
Instructions for scanning documents from a networked computer. |
Overview of Scanner Functions |
This machine enables you to scan documents from computers over the network. Scanned documents are transmitted over the network to your computer. |
Introduction to Using Scanner Functions - Scanning Documents from a Networked Computer |
This section describes the things that you must do before scanning documents from a networked computer. |
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Set the network settings to enable your machine to communicate over the network. (See "Basic Network Settings.") |
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Install the Color Network ScanGear scanner driver for using the machine as a scanner. (See the Network ScanGear Installation Guide in the accompanying CD-ROM.) |
Basic Methods for Scanning Documents from a Networked Computer |
This section describes the basic procedure for using Color Network ScanGear to scan over the network. |
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For details, see "Starting Network ScanGear (Network Scan)." |
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For details about the settings in each sheet, refer to the Online Help for that sheet. |
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Scanning starts. When scanning is complete, the Network ScanGear Main Window closes and the scanned image is transferred to the application. During scanning, a scanning progress dialog box is displayed. To interrupt scanning, click [Cancel]. |
Switching the Scanner Online and Offline (Network Scan) |
To start the Network ScanGear driver and scan, first you must switch the scanner online. |
Switching the Scanner Online (Network Scan) |
Switching the Scanner Offline (Network Scan) |
Switching the Scanner Online (Network Scan) |
Switching the scanner online enables communication with other devices on the network, and allows the scanner to receive data from the computer. |
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Switching the Scanner Offline (Network Scan) |
After scanning over the network, disconnect the scanner from the network by switching it offline in order to use other functions. |
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Selecting the Network Scanner to be Used (Network Scan) |
Selecting the network scanner to be used with the ScanGear Tool enables scanning with the Network ScanGear driver. No scanner is selected during the Network ScanGear installation, so this operation is required before use. |
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The ScanGear Tool starts. |
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The ScanGear Tool searches for scanners on the network, and the results are displayed in the list. |
Information for the selected scanner appears under [Selected Scanner].
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The [IP Address] dialog box appears. |
Information for the selected scanner appears under [Selected Scanner].
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The settings are saved and the ScanGear Tool is closed. |
Starting Network ScanGear (Network Scan) |
The Network ScanGear driver is started by accessing it from a TWAIN-compliant application as follows. |
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For details, see "Switching the Scanner Online (Network Scan)." |
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In the application, select the command for scanner selection (for example, "Select Scanner", or "Select Source") → select [Color Network ScanGear] (or [Network ScanGear]) in the dialog box that is displayed. Repeating this operation is unnecessary - it only needs to be performed once. |
The Network ScanGear main window appears.
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Network ScanGear Main Window (Network Scan) |
The window that appears when the Network ScanGear driver is opened in an application is called the Network ScanGear Main Window. The Network ScanGear Main Window includes the following items. |
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Toolbar (Network Scan) |
Scanning buttons (Network Scan) |
Preview Area (Network Scan) |
Settings (Network Scan) |
Status Bar (Network Scan) |
Toolbar (Network Scan) |
The toolbar contains buttons for manipulating the image shown in the Preview Area. You can reposition the toolbar by clicking and dragging it. You can hide the toolbar by clicking [ |
Clicking this button turns the pointer into a cross-hair, which you can then drag within the Preview Area to specify the area to be scanned.
Clicking this button turns the pointer into a small hand, which you can then drag to scroll the image in the Preview Area. The Move Image button is available only when the image has been zoomed, so that it is larger than the Preview Area.
Clicking this button turns the pointer into a magnifying glass in the Preview Area, allowing you to enlarge or reduce the image in the Preview Area. Click the left mouse button on the preview image to enlarge it by one step, and click the right mouse button on the enlarged image to reduce it by one step. This button is available only when an image appears in the Preview Area.
Clicking this button displays rulers at the top and left sides of the Preview Area. Clicking the button toggles the ruler display on and off.
Clicking this button displays the Online Help. |
Scanning buttons (Network Scan) |
Clicking this button scans an original. When scanning is complete, the Network ScanGear Main Window closes and the scanned image is transferred to the application. During scanning, a scanning progress dialog box is displayed. To interrupt scanning, click [Cancel].
Clicking this button pre-scans the original and displays a preview image in the Preview Area. After changing the scan settings, click this button once again to display a preview of the image with the new settings. During scanning, [Preview] changes to [Cancel]. If you interrupt scanning by clicking [Cancel], the part of the image already scanned appears in the Preview Area. This button is not available when using the feeder to scan.
Clicking this button clears the image displayed in the Preview Area. It also cancels the scanning area setting and magnification of the preview image, and returns the Preview Area display to its default size. |
Preview Area (Network Scan) |
This area displays a preview of how the image will look after the original is scanned. Use it to check the the appearance of the image, and to adjust the scanning area or scan settings. Right-clicking on the Preview Area displays a pop-up menu that provides the following functions. |
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Displays the [Cropping Area] dialog box, where you can specify the dimensions of the scanning area. This function cannot be selected with 2-sided scanning, when [Auto-adjust Orientation] is selected. For instructions on how to specify the scanning area, see "Specifying the Scanning Area (Network Scan)."
Selects the unit used to specify the scanning area (millimeters, inches, or pixels).
Enables you to specify whether to delete a shadow or frame around the original when scanning. Selecting [On] applies a 2.5 mm white frame around the scanned image. The [Original Frame Erase] command is not available when the scanning area is specified.
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Settings (Network Scan) |
Click the tabs to access the [Main], [Options], and [Scanner Info] sheets. Use the [Main] sheet to specify scan settings. Use the [Options] sheet to specify processing options. Use the [Scanner Info] sheet (for Color Network ScanGear only) to display information about the currently selected scanner. For details about the settings in each sheet, refer to the Online Help for that sheet. |
Status Bar (Network Scan) |
The status bar shows the following information, from left to right.
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Viewing the Online Help (Network Scan) |
To view the online help, follow the procedure below. |
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For details, see "Selecting the Network Scanner to be Used (Network Scan)." |
The online help is displayed. |
For details, see "Starting Network ScanGear (Network Scan)." |
The online help is displayed. |
Scanning from the Platen Glass (Network Scan) |
Follow the procedure below to scan from the platen glass. |
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For details, see "Starting Network ScanGear (Network Scan)." |
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A preview image appears in the Preview Area.
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Scanning starts. When scanning is complete, the Network ScanGear Main Window closes and the scanned image is transferred to the application.
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Scanning from the Feeder (Network Scan) |
Follow the procedure below to scan from the feeder. |
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For details, see "Starting Network ScanGear (Network Scan)." |
For 1-sided originals, select [Feeder (1-sided)]; for 2-sided originals, select [Feeder (2-sided)]. |
For 2-sided originals, specify the Book Opening direction (i.e. the relation between the front and back sides). For details about the setting, see "Setting the Original Feeding Orientation (Network Scan)." |
Load the originals in the orientation specified in the [Orientation] dialog box, with the surface to be scanned face up. |
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Scanning starts. The originals loaded into the feeder are scanned in succession.
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Automatically Detecting Original Feeding Orientation (Network Scan) |
You can set Network ScanGear so that the orientation of originals set the feeder is automatically detected. Originals then scanned from the feeder are displayed with their correct orientation on the computer. |
For details, see "Starting Network ScanGear (Network Scan)." |
During scanning, the orientation of the original is detected automatically, and the scanned image is rotated if necessary, so that it is displayed correctly on the computer screen. |
Setting the Original Feeding Orientation (Network Scan) |
You can set the orientation at which originals are placed in the feeder of the scanner beforehand, so that originals scanned from the feeder are displayed with their correct orientation on the computer. |
For details, see "Starting Network ScanGear (Network Scan)." |
The [Orientation] dialog box appears. |
For 2-sided originals, also set [Book Opening] to indicate the relation between the front and back sides of a 2-sided original. |
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Specifying the Scanning Area (Network Scan) |
When scanning from the platen glass, you can display the scan image in the Preview Area, and then select the area to scan within the original. Follow the procedure below to specify the scanning area. |
For details, see "Starting Network ScanGear (Network Scan)." |
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The pointer changes to cross-hairs in the Preview Area, allowing you to select the scanning area. |
Once an area is specified, you can change it, as follows:
The specified area is indicated by a broken line.
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Department ID Management (Network Scan) |
You can manage the number of pages scanned by individuals or groups (such as departments or users) with the Network ScanGear Department ID Management function. |
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Setting a Department ID and Password (Network Scan) |
Entering the Department ID and Password When You Scan (Network Scan) |
Setting a Department ID and Password (Network Scan) |
You can set a department ID and password beforehand in the ScanGear Tool in order to scan using the Department ID Management function. |
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For details about how to start ScanGear Tool or to select a scanner, see "Selecting the Network Scanner to be Used (Network Scan)." |
The [Department ID Settings] dialog box appears. |
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The settings are saved and ScanGear Tool is closed. Scanning with the selected scanner from then onward is performed with the department ID and password. |
Entering the Department ID and Password When You Scan (Network Scan) |
If a department ID and password have not been set in the ScanGear Tool, they must be entered each time scanning is executed. |
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For details, see "Starting Network ScanGear (Network Scan)." |
The [Confirm Department ID] dialog box appears. |
Scanning is performed with the entered department ID and password. |
Summary of Important Features and Settings (Network Scan) |
The following setting parameters are available in Network ScanGear. For details, refer to the Online Help in the sheets in which the setting is listed, or in the appropriate dialog box. |
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Troubleshooting (Network Scan) |
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