Confirming Necessary Information for Scan to E-Mail and I-fax

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You may set the E-mail account you are currently using to this machine if you intend to use this machine only for sending a document scanned using the Scan to E-mail and I-fax functions in this machine.
In such case, the following information is required:


  • SMTP server address:

This is the server address to which E-mails and I-faxes are sent.

  • Authentication method:

The following two authentication methods are supported.
(The authentication may not be required depending on the internet provider.)

  • SMTP authentication

In the authentication method, the SMTP server checks the user name and password before sending E-mails and I-faxes.

  • POP before SMTP

In the authentication method, the POP server checks the POP address and POP password before sending E-mails. If your provider uses this method, you need to make settings both to receive and send E-mails and I-faxes on this machine. For details about the settings to receive E-mails and I-faxes, see " Preparing to Receive E-Mails and I-faxes."


Remark
  • If the E-mail account you are currently using is set to this machine, this machine will receive the E-mails instead of the E-mail software on your computer. Therefore, if you want this machine to receive Emails, you need to provide the machine a separate E-mail account that is different from that for your Email software. For details about the settings for receiving E-mails, see "Preparing to Receive E-mails and I-faxes."

Preparing to Receive E-mails and I-faxes

If the provider uses POP before SMTP as the authentication method to send E-mails and I-faxes, or if you want this machine to receive E-mails and I-faxes, you need another POP 3 E-mail account for this machine in addition to your current E-mail account. For details on how to obtain another E-mail account, consult with your internet provider or network administrator. To make settings, the information outlined below is required.


Remark
  • The accepted message format and file types are as follows:
  • Message format: Plain text
  • File types: TIFF-F (MH, MR, MMR compression), JPEG, Exif JPEG (Exif 2.2)

  • POP server:

The server address that is used when receiving E-mails and I-faxes In some cases, the address is same as the SMTP server address.

  • POP address:

This is sometimes referred to as a mail account or mail ID.

  • POP password:

The password required in order to receive E-mails and I-faxes.


To check the information required for your E-mail software settings, see "Checking Your E-mail Account."