When a POP Server is Used

Return to Overview

When a POP server is used, follow the procedure below to set up the E-mail and I-fax reception functions.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <E-mail/I-Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <SMTP Receive>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off>, then press [OK].
  • <Off>: Does not receive E-mails and I-faxes using the machine's own SMTP receiving function. If you want to receive E-mails and I-faxes using a POP server, select <Off>.
  • <On>: Receives E-mails and I-faxes using the machine's own SMTP receiving function.
  • The accepted message format and file types are as follows:
  • Message format: Plain text
  • File types: TIFF-F (MH, MR, MMR compression), JPEG, Exif JPEG (Exif 2.2)
  • You must register the host name of the machine with the DNS server if you want to receive E-mails and I-faxes using the machine's own SMTP receiving function.
  1. Use [], [] or (Scroll Wheel) to select <POP>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press [OK].
  • <Off>: Does not receive E-mails and I-faxes using a POP server. If you want to receive E-mails and I-faxes using the machine's own SMTP receiving function, select <Off>.
  • <On>: Receives E-mails and I-faxes using a POP server.
  • The accepted message format and file types are as follows:
  • Message format: Plain text
  • File types: TIFF-F (MH, MR, MMR compression), JPEG, Exif JPEG (Exif 2.2)
  1. Use [], [] or (Scroll Wheel) to select <POP Server>, then press [OK].
  1. Use the software keyboard to enter the POP server address, then press the right Any key to select <Set>.

Enter the POP server name if the POP server name is already registered in the DNS server.

Enter the IP address of the POP server if the POP server name is not registered in the DNS server.

  1. Use [], [] or (Scroll Wheel) to select <POP address>, then press [OK].
  1. Use the software keyboard to enter the POP address, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <POP password>, then press [OK].
  1. Use the software keyboard to enter the POP password, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <POP Interval>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to set the interval at which you want to check the POP server for incoming E-mail, then press [OK].

You can also use the numeric keys to enter the interval.

  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.