Settings from a PC

Settings from a PC Instructions



System Requirements

The Remote UI has been confirmed to work in the following system environments.


Windows

  • OS
  • Microsoft Windows 2000
  • Microsoft Windows XP
  • Microsoft Windows Vista
  • Web Browser
  • Microsoft Internet Explorer 6.0 or later

Macintosh

  • OS
  • Mac OS 10.3 or later, except Mac OS X Classic environment
  • Web Browser
  • Safari 1.3.2 or later


Using the Remote UI

The Remote UI software enables you to access and manage the machine connected to a network using a web browser.

  • Check the machine status from a network computer.
  • Set and control the machine from a computer.

Starting the Remote UI


Starting the Remote UI

Return to Overview

To start the Remote UI, follow the procedure described below.


Remark
  • Before you start the Remote UI, press the right Any key to select <Additional Func.> → <System Management Set.> → <Network Settings> → <TCP/IP Settings> → <IPv4 Settings> → <IP Address Settings> then press the left Any key to select <Confirm Set.>, and verify the IP address of the machine. If you do not know the IP address, consult with your network administrator. (See "Checking Network Connection(IPv4)" or "Checking Network Connection(IPv6).")
  1. Prepare the Network.

Set up the machine for use in a network, then connect the machine and the PC to your network router or a hub.

  1. Start the web browser.
  1. Enter the IP address of the machine in [Address] or [Location], then press [Enter] on the keyboard.

Example: http://xxx.xxx.xxx.xxx/

For details on how to check the IP address, see "Confirming IPv4 Address Settings" or "Confirming Stateful Address."

The Remote UI screen appears.

  1. Enter the required data.

The required data differ depending on the authentication mode you are using.

  • For default settings:
  • 1. Select [System Manager Mode] or [End-User Mode].

  • 2. In case of End-User Mode, enter the User Name.

  • If system manager ID and password is set:
  • 1. Select [System Manager Mode] or [End-User Mode].

  • 2. Enter the System Manager ID and password or user name.

  • For Department ID Management mode:
  • 1. Enter the Department ID and Password.

  • For User Management mode:
  • 1. Enter the User ID and password.

  • If no password is set, you can log on without entering a password.
  1. Click [OK].

[Device] - [Device Status] page is displayed when you logon the Remote UI.

1 Displays the current status of the machine, etc.
2 Takes you to the Remote UI top page.
3 Updates (refreshes) the currently displayed screen with the latest information.
4 Displays the online help for the Remote UI.
5 Displays the current status of print jobs, etc.
6 Takes you back to the top of a current page.
7 Displays a list of settings for the machine, etc.
8 Displays one-touch or coded speed dialing data (fax numbers, etc.) registered on the machine.
Takes you back to the previous page.


Checking Device Status and Information

You can view the current status of the machine and also information about the administrator in charge of the machine, the installation location and various machine settings.


Checking Device Status

Checking Device Information

Checking Device Features

Checking Network Settings

Checking Counter Check


Checking Device Status
  1. Select [Device Status] from the menu under the [Device].
    If [Device Status] is not displayed, click [Device].

The [Device Status] appears displaying whether paper in various paper sources is empty or not, and any error messages. To check details of errors, click [Error Information].



Checking Device Information
  1. Select [Device Information] from the menu under the [Device].
    If [Device Information] is not displayed, click [Device].

The [Device Information] appears displaying information related to the machine, such as the system manager's information and the location of the machine.



Checking Device Features
  1. Select [Device Features] from the menu under the [Device].
    If [Device Features] is not displayed, click [Device].

The [Device Features] appears displaying following items depending on the current system configuration:

  • Maximum Print Speed
  • Total RAM Size
  • Available RAM Size
  • Number of Drawers


Checking Network Settings
  1. Select [Network Settings] from the menu under the [Device].
    If [Network Settings] is not displayed, click [Device].

The [Network Settings] appears displaying information about the network interface and any network protocols that are enabled.



Checking Counter Check
  1. Select [Counter Check] from the menu under the [Device].
    If [Counter Check] is not displayed, click [Device].

The [Counter Check] appears displaying the total number of pages that have been output for printing, copying, and received job printing.



Job Management

The Remote UI enables you to manage print jobs. It also enables you to view the sending and receiving results of jobs.


Managing Print Jobs

Viewing the Print Job Log

Viewing the Send/Store/Receive Job Log


Managing Print Jobs

Return to Overview

You can use the Remote UI to manage print jobs that are being processed by the machine, or are held in the print queue.


Remark
  • If [Permit End-user's Job Operation] is not selected in [Register ID and Password] or [Register Password] in [Edit] in [System Settings] under [Add. Func.], you cannot delete any print jobs when the machine is in the End-User Mode. If [Permit End-user's Job Operation] is selected, you can delete print jobs for which you have owner privileges. (See "Customizing System Settings.")
  1. Click [Job Status] → select [Status] menu of the [Print Job] that appears under [Job Status].

A list of print jobs being waiting or processed by the machine appears.

  1. To delete a print job, select the [Select] check box next to the desired job → click [].

  • You cannot recover the job once it is deleted.


Viewing the Print Job Log

Return to Overview

The Remote UI enables you to view the [Print Job Log].
The [Print Job Log] shows up to 128 recent print jobs.


Remark
  • If you set <Job Log Display> to <Off> in <System Management Set.>, the [Log] of the [Print Job] menu does not appear. (See "Checking the Job Log.")
  1. Click [Job Status] → select [Log] menu of the [Print Job] that appears under [Job Status].

The [Print Job Log] appears displaying information about print jobs that have already been processed by the machine.



Viewing the Send/Store/Receive Job Log

Return to Overview

The Remote UI enables you to view the [Send/Store/Receive Job Log]. The [Send/Store/Receive Job Log] shows up to 40 recent transactions.


Remark
  • If you set <Job Log Display> to <Off> in <System Management Set.>, the [Send/Store/Receive Job] menu does not appear. (See "Checking the Job Log.")
  1. Click [Job Status] → select [Log] menu of the [Send/Store/Receive Job] that appears under [Job Status].

The [Send/Store/Receive Job Log] appears displaying information about jobs that have already been processed by the machine.



Managing the Address Book

The Remote UI enables you to make additions and changes to each item of the Address.


Remark
  • You can also access these setting menus from the operation panel of the machine. For details, see "Machine Settings."
  • If the password for address book is set, you need to enter password before you access to the address book.

Registering, Editing, Deleting Destinations

Registering, Editing, Deleting One-touch Speed Dial


Registering, Editing, Deleting Destinations
  1. Click [Address] → select [Address Book] from the menu that appears under [Address].

  • If you set an address book password, the screen for entering the password appears when you click [Address].

To view/edit the registered addresses:

To register a new address:

To delete the registered addresses:

  • 1. Click the number or the name to display the current address information.

  • 2. To edit the information, click [Edit] → make the necessary changes on the Edit Destination screen → click [OK].

  • 1. Click [None] or any number for which [None] is displayed as the name.

  • 2. Specify the type of address from [Send Type] → enter the necessary information → click [OK].

  • 3. For group dialing, select [Group] from [Send Type] → enter a group name in [Group Name] → click [Address Book] under [Members List].

  • 4. Select [One-touch Speed Dial] or [Address] from the drop-down list → select the check box next to the number to register for the group dialing → click [OK].

  • 5. Make sure that the registered addresses are displayed in [Members List] → click [OK].

  • 1. Select the check box next to the number to delete → click [].

  • You cannot recover the address once it is deleted.


Registering, Editing, Deleting One-touch Speed Dial
  1. Click [Address] → select [One-touch Speed Dial] from the menu that appears under [Address].

  • If you set an address book password, the screen for entering the password appears when you click [Address].

To view/edit the registered One-touch Speed Dials:

To register a new One-touch Speed Dials:

To delete the registered One-touch Speed Dials:

  • 1. Click the number or the name to display the current address information.

  • 2. To edit the information, click [Edit] → make the necessary changes on the Edit Destination screen → click [OK].

  • 1. Click [None] or any number for which [None] is displayed as the name.

  • 2. Specify the type of address from [Send Type] → enter the necessary information → click [OK].

  • 3. For group dialing, select [Group] from [Send Type] → enter a group name in [Group Name] and a button name in [Button Name (One-touch)] → click [Address Book] under [Members List].

  • 4. Select [One-touch Speed Dial] or [Address] from the drop-down list → select the check box next to the number to register for the group dialing → click [OK].

  • 5. Make sure that the registered addresses are displayed in [Members List] → click [OK].

  • 1. Select the check box next to the number to delete → click [].

  • You cannot recover the address once it is deleted.


Customizing System Settings

The Remote UI enables you to specify the machine's system settings.


Remark
  • You can also access the System Setting from the Operation Panel of the machine. For details, see "Machine Settings."
  1. Click [Add. Func.] → select [System Settings] from the menu that appears under [Add. Func.] → click [Edit].

  1. Enter the necessary information → click [OK].



  • 1. Click [Restrict the Send Function].


  • 2. Specify the necessary fields → click [OK].



  • 1. Click [Register ID and Password].


  • 2. Specify the necessary fields → click [OK].

Set ID and Password: Sets the System Manager ID and Password to protect the contents of <System Settings>. Once the System Manager ID and Password is set, they must be entered when you access the <System Settings> menu from the operation panel, or when you logon the Remote UI.
System Manager ID: Sets the System Manager ID (seven digits maximum).
Set/ Change Password: Select this check box to set a password for the System manager ID.
System Manager Password: Enter a number (seven digits maximum).
Confirm: Enter the password again. If the number you enter here is different from the number entered for [System Manager Password], an error dialog box appears.
Permit End-user's Job Operation: Select this check box to permit deleting print jobs for which you have owner privileges when the machine is in the End-User Mode from the Remote UI.
  • 1. Click [Memory Lock Settings].

  • 2. Specify the necessary fields → click [OK].



Specifying Forwarding Settings

The Remote UI enables you to automatically forward received documents to specified addresses. To use this function, you need to specify the forwarding settings in two ways, and depending on the settings the function will work differently:

  • Forwarding conditions are set: the machine will forward only documents that meet specified conditions.
  • Forwarding conditions are not set: the machine will forward all received documents.

Remark
  • [Forwarding Settings] is displayed only when you are in the Administrator Mode.
  • You can register up to 10 forwarding conditions with specified conditions. And up to 1 forwarding conditions without specified conditions can be registered for each receive type.
  1. Click [Add. Func.] → [Forwarding Settings] from the menu that appears under [Add. Func.].



  • 1. Click [] (Add New Conditions).


  • 2. Specify the necessary fields → click [OK].

Receive Type: Select [Fax] or [I-Fax] for the receiving mode.
Condition Name: Enter a name for the forwarding condition. If you select [Enable This Forwarding Condition], this forwarding condition will be enabled.
Forwarding Conditions: The settings here enable you to specify the forwarding conditions that the received documents must meet in order to be forwarded.
The setting items differ depending on the type of the receiving mode:

Items for Fax:

[disregarded]: Disregards the Fax Number information as a forwarding condition.
[does not exist]: Forwards the document if the Fax Number information does not exist.
[equals]: Forwards the document if the Fax Number information matches all of the characters entered.
[differs from]: Forwards the document if the Fax Number information differs from the characters entered.
[begins with]: Forwards the document if the Fax Number information begins with the characters entered.
[ends with]: Forwards the document if the Fax Number information ends with the characters entered.
[contains]: Forwards the document if the Fax Number information contains the characters entered.
[does not contain]: Forwards the document if the Fax Number information does not contain the characters entered.

Items for I-Fax:

[disregarded]: Disregards the Destination, From, or Subject information as forwarding conditions.
[equals]: Forwards the document if the From or Subject information matches all of the characters entered.
[differs from]: Forwards the document if the Destination, From, or Subject information differs from the characters entered.
[begins with]: Forwards the document if the Destination, From, or Subject information begins with the characters entered.
[ends with]: Forwards the document if the Destination, From, or Subject information ends with the characters entered.
[contains]: Forwards the document if the Destination, From, or Subject information contains the characters entered.
[does not contain]: Forwards the document if the Destination, From, or Subject information does not contain the characters entered.

Forwarding Destination: Specify an address from the Address Book by clicking [Address Book] → select the desired address from the displayed list → click [OK].
Forwarding Settings: If you are forwarding documents to an email address or a file server, you can set their file format to [TIFF] or [PDF].
If you select [Divide into Pages], you can forward files as divided pages.

Proceed to Next Step



  • 1. Click [Forwarding without Conditions].


  • 2. Specify the necessary fields → click [OK].

Proceed to Next Step

  1. Select the receiving mode from [Receive Type].

If you select [All], all the forwarding settings stored in the machine are displayed.



  • 1. Click the condition name to display the current forwarding setting.


  • 2. To change the setting, make the necessary changes → click [OK].



  • 1. Select the check box next to the forwarding condition to delete → click [] (Delete the Selected Conditions).

  • You cannot recover the setting once it is deleted.


  • 1. Click [Print Forwarding Conditions List].



Managing the Department/User ID from a Computer

By registering a department/user ID and password for each department/user, you can manage the machine by limiting its use to only those who enter the correct department/user ID and password. Department/user IDs and passwords for up to 1000 departments/users can be registered. You can also set the page limit for each department to copy, print, and scan for sending documents.


Remark
  • You can also access these setting menus from the operation panel of the machine. For details, see "Machine Settings."
  • [Department ID/User Management] is displayed only when you are in the Administrator Mode.
  • When you use Department ID Management, you need to set both the System Manager ID and password. Otherwise, all users will be considered as System Manager, and anyone can access the <System Management Set.> menu from the operation panel, or use the Remote UI without restriction. (See "Customizing System Settings.")
  • When you use User ID Management, you need to register at least one user ID with System Manager privilege. Otherwise, all users will be considered as System Manager, and any one can access the <System Management Set.> menu from the operation panel, or use the Remote UI without restriction.
  1. Click [Add. Func.] → [Department ID/User Management] from the menu that appears under [Add. Func.] → click [Settings].

  1. Click [Department ID Management Settings] or [User Management Settings] to register a new department or user.

  1. Specify the necessary fields → click [OK].


Department ID registration screen

Department ID: Enter the Department ID number (seven digits maximum).
Set Password: Select this check box to set a password for the Department ID.
Password: Enter a number (seven digits maximum).
Confirm: Enter the password again. If the number you enter here is different from the number entered for [Password], an error dialog box appears.
Page Limits: You can restrict the number of pages by the total of prints, copies, scan and color scan mode, or by limiting each function separately. Select the item, then use the numeric keys to enter the number of pages.


User ID registration screen

User ID: Enter a log-on name (32 characters maximum).
Set Password: Select this check box to set a password for the User ID.
Password: Enter a character (32 characters maximum).
Confirm: Enter the password again. If the character you enter here is different from the character entered for [Password], an error dialog box appears.
Department ID: Enter the Department ID number the user belongs to (seven digits maximum). If the Department ID Management mode is set, be sure to assign the user to a department. Otherwise, the user cannot log on to the machine.
Set Password: Select this check box to set a password for the Department ID.
Password: Enter a number (seven digits maximum).
Confirm: Enter the password again. If the number you enter here is different from the number entered for [Password], an error dialog box appears.
User Type: Classify the user in two categories [User] (End-User Mode) or [Administrator] (Administrator Mode).
Display Name: Enter the user name.
E-mail Address: Enter the e-mail address of the user.
  1. Click [Settings].

  1. Select [Enable Department ID Management] or [Enable User Management] → click [OK] to activate the management mode.

[Enable Department ID Management] When this check box is selected, Department ID Management becomes enabled. When enabled, the user must enter the Department ID and password in order to execute jobs, perform operations on Remote UI, and use functions such as Copy, Fax, and Scan. (This enables you to keep track of the total number of prints by department and set impression limits.)
[Enable User Management] When this check box is selected, User Management becomes enabled. When enabled, the user must enter the User ID and password in order to execute jobs, perform operations on Remote UI, and use functions, such as Copy, Fax, and Scan. When you enable both Department ID Management and User ID Management, you need to assign a Department ID for each user. A user without a Department ID cannot use the machine.
Allow Printer Jobs with Unknown IDs: Select the check box to permit print jobs with unknown IDs.
Allow Remote Scan Jobs with Unknown IDs: Select the check box to permit scan jobs with unknown IDs.
Allow Black Copy Jobs: Select the check box to permit black copy jobs.
[Clear All Counts]: Click this button to reset the counter to zero for all departments.


  • 1. Click [] to display the current department or user information.

  • You can click [Change List View] to switch the management list between department and user ID.
  • [Change List View] appears when both the department ID management and user ID management are activated.
  • When only the user ID management is activated, you can view and edit the user ID. In this case, you can view, edit and delete the user ID even if the department ID management is not activated.

  • 2. To edit the information, make the necessary changes → click [OK].



  • 1. Select the check box next to the department/user ID to delete → click [] (Delete).

  • You can click [Change List View] to switch the management list between department and user ID.
  • [Change List View] appears when both the department ID management and user ID management are activated.
  • When only the user ID management is activated, you can view and edit the user ID. In this case, you can view, edit and delete the user ID even if the department ID management is not activated.


Import/Export Function

The Remote UI enables you to save the Address Book and other settings information, such as a file that can be loaded into the machine when needed. This function is useful when you want to use the same settings on another machine, and for backing up. The Import/Export function is intended for data exchange, and is available only through the Remote UI.


Remark
  • The Import/Export operation may take more than a few minutes to complete. Do not turn the machine's main power OFF until the operation is complete. Otherwise, the machine may malfunction.
  • Do not operate the machine while importing or exporting an address book.
  • If the machine is in the Sleep mode, press (Power) on the operation panel to cancel the Sleep mode before performing an Import operation.
  • During an Export operation, the screen display does not change until the operation is complete. Do not click [Start Export] while the hourglass or pointer indicates that the operation is still being processed.
  • [Import/Export] is displayed only when you are in the Administrator Mode.

Saving the Address Book (Export)

Loading an Address Book (Overwrite/Import)

Saving User Management Data in Files (Export)

Loading User Management Data Files (Overwrite/Import)

Saving Additional Functions Settings in Files (Export)

Loading Additional Functions Settings Files (Overwrite/Import)


Saving the Address Book (Export)

Return to Overview

You can store the Address Book as a file in your computer.

  1. Click [Add. Func.] → select [Import/Export] from the menu that appears under [Add. Func.] → click [Address Book].

  1. Click [Start Export].

  1. Follow the instructions on the screen to specify the location where you want to save the file.

The file is saved in the specified location.



Loading an Address Book (Overwrite/Import)

Return to Overview

You can load address books into the machine from saved files.


Remark
  • If the machine is in the Sleep mode, press (Power) on the operation panel to cancel the Sleep mode before performing an Import operation.
  • When you register the contents of a new file, the currently registered addresses are overwritten by the new address list.
  • You can register up to 300 addresses in the Address Book. Each address is treated as a separate item.
  • You cannot import the group dialing information which contains another group dialing.
  • When Delayed Send is set on the machine, do not import an address book.
  1. Click [Add. Func.] → select [Import/Export] from the menu that appears under [Add. Func.] → click [Address Book].

  1. Click [Import].

  1. Click [Browse] → select the file to import → click [OK].

  • Do not execute any other jobs while importing an address book.


Saving User Management Data in Files (Export)

Return to Overview

You can store User Management Data as a file in your computer.


Remark
  • User type of all exported data is the End-User.
  1. Click [Add. Func.] → [Import/Export] from the menu that appears under [Add. Func.] → click [User Management Data].

  1. Click [Start Export].

  1. Follow the instructions on the screen to specify the location where you want to save the file.

The file is saved in the specified location.



Loading User Management Data Files (Overwrite/Import)

Return to Overview

You can load User Management Data into the machine from saved files.


Remark
  • If the machine is in the Sleep mode, press (Power) on the operation panel to cancel the Sleep mode before performing an Import operation.
  • Imported user data is registered or overwritten as the End-User.
  1. Click [Add. Func.] → [Import/Export] from the menu that appears under [Add. Func.] → click [User Management Data].

  1. Click [Import].

  1. Click [Browse] → select the file to import click [OK].

  • Do not import any files while the machine is executing other jobs.
  • If overlapped User IDs are registered in imported data, those IDs will be registered in the machine as being overlapped. Among those overlapped data, the last registered one is available.


Saving Additional Functions Settings in Files (Export)

Return to Overview

You can store Additional Functions settings as a file in your computer.

  1. Click [Add. Func.] → select [Import/Export] from the menu that appears under [Add. Func.] → click [Additional Functions].

  1. Click [Start Export].

  1. Follow the instructions on the screen to specify the location where you want to save the file.

The file is saved in the specified location.



Loading Additional Functions Settings Files (Overwrite/Import)

Return to Overview

You can load Additional Functions settings into the machine from saved files.


Remark
  • If the machine is in the Sleep mode, press (Power) on the operation panel to cancel the Sleep mode before performing an Import operation.
  1. Click [Add. Func.] → select [Import/Export] from the menu that appears under [Add. Func.] → click [Additional Functions].

  1. Click [Import].

  1. Click [Browse] → select the file to import → click [OK].

  • When Additional Functions settings are imported, Network Settings are automatically overwritten.
  • The machine must be restarted to enable the imported Additional Functions settings. After importing, turn OFF the machine and wait at least 10 seconds before turning it ON again.
  • After importing Additional Functions settings, the Remote UI cannot be used to perform other operations until the machine is restarted.
  • Do not import any files while the machine is executing other jobs.


Device Custom Settings

The machine's custom settings can be edited with the Remote UI.
The following procedure shows how to customize the machine's settings from the Remote UI.


Remark
  • You can also access these setting menus from the Operation Panel of the machine. For details, see "Machine Settings."
  • The following setting is enabled not only for sending faxes, but also when sending to an e-mail, I-fax, or file server destination.
  • [Add. Func.] → [Common Settings] → <Send/Receive Settings> → <Fax Settings> → [TX Settings] → <Stamp Document> → ([Direct & Memory TX] or [Direct TX])

Paper Settings

Volume Control

Common Settings

Timer Settings

TX Settings (Send/Receive Settings - Common Settings)

RX Settings (Send/Receive Settings - Common Settings)

User Settings (Send/Receive Settings - Fax Settings)

TX Settings (Send/Receive Settings - Fax Settings)

RX Settings (Send/Receive Settings - Fax Settings)

Report Settings

Printer Settings

PCL Settings

Startup Time Settings (Network Settings)

TCP/IP Settings (Network Settings)

SMB Settings (Network Settings)

SNMP Settings (Network Settings)

Enable Dedicated Port (Network Settings)

Ethernet Driver Settings (Network Settings)

E-mail/I-Fax (Network Settings)


Paper Settings
  1. Click [Add. Func.] → select [Settings] from the menu that appears under [Add. Func.] → click [Paper Settings].

  1. Specify all the necessary fields → click [OK].

Stack Bypass: Sets the paper size and type on the stack bypass.

Drawer 1: Sets the paper size and type on the Drawer 1.

Drawer 2: Sets the paper size and type on the Drawer 2.



Volume Control
  1. Click [Add. Func.] → select [Settings] from the menu that appears under [Add. Func.] → click [Volume Settings].

  1. Specify all the necessary fields → click [OK].

Monitor Volume Settings: Sets the priority for volume settings.
Monitor Volume: Sets the volume for monitor tone during the fax transmission.
Incoming Ring Volume: Sets the volume of the ring produced when the machine detects a call.
Entry Tone: Beeps when pressing the keys on the operation panel.
Error Tone: Beeps when an error (e.g., TX error) occurs.
Send Job Done Tone: Beeps when a document is sent.
Receive Job Done Tone: Beeps when a document is received.
Print Done Tone: Beeps when printing is completed.
Scan Done Tone: Beeps when scanning is completed.


Common Settings
  1. Click [Add. Func.] → select [Settings] from the menu that appears under [Add. Func.] → click [Common Settings].

  1. Specify all the necessary fields → click [OK].

Initial Function: Set the default function for the machine to start up in.
Auto Clear Settings: Sets the machine function when the machine returns to standard mode after the auto clear.
Toner Save Mode: Sets toner save mode and level.
Printer Density Settings: Recalibrates the density adjustment scale if differences between the image in the document and the print occur.
Auto Drawer Select: Sets whether to change to another paper source of the same size if the current paper source runs out while processing a job.
Energy Consumption in Sleep Mode: Selects power consumption when the machine is in the Sleep mode between two levels.
Paper Feed Switch: Sets the paper feed method for each feeder.
ADF Dirty Message: Sets whether the error message will appear when the ADF is dirty.


Timer Settings
  1. Click [Add. Func.] → select [Settings] from the menu that appears under [Add. Func.] → click [Timer Settings].

  1. Specify all the necessary fields → click [OK].

Date & Time Setup: Sets the current date and time.
Time Zone Settings: Sets the Time Zone the machine is located in.
Use Auto Sleep: Sets auto sleep mode when the machine remains idle for a certain period of time.
Use Auto Clear: Set auto clear mode for when the machine has no operation for a set period of time. The machine will return to standby mode.
Use Daylight Saving Time: Sets daylight saving time mode.


TX Settings (Send/Receive Settings - Common Settings)
  1. Click [Add. Func.] → select [Settings] from the menu that appears under [Add. Func.] → click [TX Settings].

  1. Specify all the necessary fields → click [OK].

Unit Name: Registers your name/company name.
Data Compression Ratio: Sets the compression ratio for color scanned data. A high compression ratio reduces the amount of memory used for the document, but results in low quality images. On the contrary, a low compression ratio increases the amount of memory used for the document, but results in high quality images.
Retry Times: Sets the number of retry attempts for sending jobs to an e-mail or file server address.
Color Mode: Sets the default color mode for the document you send.
Resolution: Sets the default resolution for the document you send.
File Format: Sets the default file format for the document you send.
Divide into Pages: Sets whether to use <Divide Into Pages> as default.
Document Size: Sets the default document scanning size for the document you send.
Density: Sets the default density for the document you send.
Image Quality: Sets the default image quality for the document you send.
2-Sided Originals: Sets the default 2-sided originals for the document you send.
Different Size Originals: Sets the default different size originals for the document you send.
Sharpness: Sets the default sharpness for the document you scan.
Add TX Terminal ID: Sets the options for sender information.
Gamma Value For Color Send Jobs: Sets the gamma value for color scanned data. If the set value corresponds to the gamma value at the recipient's machine, the scan exposure of the output data at the recipient's machine is automatically adjusted to the level best suited to the quality of the original.
Sharpness: Sets the sharpness for the document.
PDF (Compact) Image Level: Sets the Text/Photo Mode or Photo Mode Image Level.


RX Settings (Send/Receive Settings - Common Settings)
  1. Click [Add. Func.] → select [Settings] from the menu that appears under [Add. Func.] → click [RX Settings].

  1. Specify all the necessary fields → click [OK].

Enable 2-Sided Print: Sets whether the machine prints received documents on both sides of the paper.
RX Reduction: Sets whether the received images print out at a reduced size.
Enable RX Page Footer: Sets whether to insert the machine's fax number and the sender information on received faxes.
Continue Printing When Toner is Out: Selects how the machine responds when the <Toner Low/Prepare New Toner> message appears.
Gamma Value for YCbCr Received Jobs: Sets the gamma value for YCbCr received jobs.


User Settings (Send/Receive Settings - Fax Settings)
  1. Click [Add. Func.] → select [Settings] from the menu that appears under [Add. Func.] → click [User Settings].

  1. Specify all the necessary fields → click [OK].

User Tel. Number: Registers your fax number.
Tel. Line Type: Selects the telephone line type.


TX Settings (Send/Receive Settings - Fax Settings)
  1. Click [Add. Func.] → select [Settings] from the menu that appears under [Add. Func.] → click [TX Settings].

  1. Specify all the necessary fields → click [OK].

ECM TX: Sets whether the ECM (Error Correction Mode) transmission is activated.
Pause Time: Sets the pause time when you insert pause into the dialing sequence.
Enable Auto Redial: Sets whether to redial automatically when the other line is busy or a transmission error occurs.
Check Dialtone Before Sending: Sets whether to check the telephone line condition.


RX Settings (Send/Receive Settings - Fax Settings)
  1. Click [Add. Func.] → select [Settings] from the menu that appears under [Add. Func.] → click [RX Settings].

  1. Specify all the necessary fields → click [OK].

Enable ECM RX: Sets whether the ECM (Error Correction Mode) reception is activated.
Receive Mode: Sets the receive mode.
FAX/TEL. Option Settings: Sets the optional items in <FaxTel> mode.
Use Incoming Ring: Sets whether the external telephone rings when the machine receives a fax. This function is only available when <RX MODE> is set to <FaxOnly> or <FaxTel>.
Remote RX: Sets whether to use remote receiving. This function is not available when <Energy In Sleep> in <Common Settings> is set to <Low>.
Manual/Auto Switch: Sets whether the machine switches to the document receive mode after the external telephone rings for a specified length of time in the manual receive mode.
RX Restriction: You can reject faxes from senders with no fax/telephone number in their sender information.


Report Settings
  1. Click [Add. Func.] → select [Settings] from the menu that appears under [Add. Func.] → click [Report Settings].

  1. Specify all the necessary fields → click [OK].

TX Report: Sets whether the transmission report prints out.
Send Management Report: Sets whether to automatically print the transaction report and selects its type.
RX Report: Sets whether the reception report prints out.


Printer Settings
  1. Click [Add. Func.] → select [Settings] from the menu that appears under [Add. Func.] → click [Settings] under the Printer Settings menu.

  1. Specify all the necessary fields → click [OK].

Copies: Sets the number of documents printed.
2-Sided Printing: Sets whether to activate two-sided printing.
Paper Feed: Sets default paper size and default paper type.
Print Quality: Sets the print quality settings.
Layout: Sets the printing layout.
Auto Error Skip: Sets whether to skip errors and automatically continue printing.
Timeout: Sets the length of time before the machine returns an error when no data is received from the computer.
Color Mode: Sets the color mode.
Gradation Settings: Sets the gradation settings.
Compressed Image Output: Sets whether to compress the large data and print.


PCL Settings
  1. Click [Add. Func.] → select [Settings] from the menu that appears under [Add. Func.] → click [PCL Settings] under the Printer Settings menu.

  1. Specify all the necessary fields → click [OK].

Paper Save: Sets whether to save blank pages.
Orientation: Sets the page direction.
Font Number: Sets the default font typeface for the printer function using the corresponding font numbers.
Character Size: Specifies a point size for the default font. This item appears when the number in <Font Number> is that of a proportionally spaced scalable font.
Pitch: Sets the number of characters at cpi.
Form Lines: Sets the number of lines.
Character Code: Sets the character code.
Use Irregular Size: Use Irregular Size
Unit: Sets the unit of the user specified paper size.
X dimension: Sets the width of the user specified paper.
Y dimension: Sets the height of the user specified paper.
CR Function: Sets a carriage return (CR) when line feed code (LF) is received.
Enlarge A4 Print Width: Sets whether to expand the printable area of A4 size paper to that of Letter size in width.
Halftones: Specifies the display pattern of subtle gradation (medium gradation) for black-and-white data for each text part, graphics part and image part.
RGB Source Profile: Sets the RGB source profile.
Output Profile: Sets the output profile.
Matching Method: Sets the matching method.
Gray Compensation: Sets the gray compensation.
CMS (Matching) Selection: Sets CMS processing side (printer side or printer driver side).
CMS (Matching)/Gamma: Sets color correct method.
Gamma: Sets gamma correction value.
Advanced Smoothing: Sets the advanced smoothing settings.


Startup Time Settings (Network Settings)
  1. Click [Add. Func.] → select [Settings] from the menu that appears under [Add. Func.] → click [Startup Time Settings].

  1. Specify all the necessary fields → click [OK].

Startup Time: Sets the time period required to delay the startup of network communications for the machine.
  • If you are changing the Network Settings, the machine must be restarted to enable the settings. Turn OFF the machine and wait at least 10 seconds before turning it ON again.


TCP/IP Settings (Network Settings)
  1. Click [Add. Func.] → select [Settings] from the menu that appears under [Add. Func.] → click [TCP/IP Settings].

  1. Specify all the necessary fields → click [OK].

IPv4 Settings: IPv4 Address and DNS Server settings.
IPv6 Settings: IPv6 Address and DNS Server settings.
WINS Configuration: Sets the WINS settings to resolve a name with WINS.
LPD Print Settings: Sets whether to use LPD as the print application.
RAW Print Settings: Sets whether to use RAW as the print application.
WSD Print Settings: Sets whether to use WSD as the print application.
FTP Settings: Sets the FTP PASV mode and FTP Extension settings.
HTTP Settings: Sets whether to activate HTTP (Hypertext Transfer Protocol) for the Remote UI.
PORT Number Settings: Sets the port number settings.
Proxy Settings: Sets the proxy settings.
IP Address Range Settings: Sets whether to restrict the range of IP addresses.
Allowed Receiving MAC Address Settings: Sets whether to activate a MAC address filter.
  • If you are changing the Network Settings, the machine must be restarted to enable the settings. Turn OFF the machine and wait at least 10 seconds before turning it ON again.


SMB Settings (Network Settings)
  1. Click [Add. Func.] → select [Settings] from the menu that appears under [Add. Func.] → click [SMB Server Settings].

  1. Specify all the necessary fields → click [OK].

Use SMB Client: Sets the SMB settings to use the machine on a NetBIOS network.
Use LM Announce: Sets if the machine notifies the LAN Manager of its existence.
  • If you are changing the Network Settings, the machine must be restarted to enable the settings. Turn OFF the machine and wait at least 10 seconds before turning it ON again.


SNMP Settings (Network Settings)
  1. Click [Add. Func.] → select [Settings] from the menu that appears under [Add. Func.] → click [SNMP Settings].

  1. Specify all the necessary fields → click [OK].

Use SNMP: Sets detailed information about SNMP.
Community Name1: Sets SNMP community name 1 (default: public).
Community Name2: Sets SNMP community name 2.
SNMP Writable1: Enables computers on the network to access the machine and modify its settings.
SNMP Writable2: Enables computers on the network to access the machine and modify its settings.
Obtain Printer Management Information from Host: Sets whether to automatically enable the SNMP port monitoring function, when a port is set to [Standard TCP/IP Port] in Windows Vista. The SNMP port monitoring function can obtain print management information such as printer applications and printer ports.
  • If you are changing the Network Settings, the machine must be restarted to enable the settings. Turn OFF the machine and wait at least 10 seconds before turning it ON again.


Enable Dedicated Port (Network Settings)
  1. Click [Add. Func.] → select [Settings] from the menu that appears under [Add. Func.] → click [Dedicated Port].

  1. Specify all the necessary fields → click [OK].

Enable Dedicated Port: Sets or browses detailed information on the machine with a Canon printer driver or utility.
  • If you are changing the Network Settings, the machine must be restarted to enable the settings. Turn OFF the machine and wait at least 10 seconds before turning it ON again.


Ethernet Driver Settings (Network Settings)
  1. Click [Add. Func.] → select [Settings] from the menu that appears under [Add. Func.] → click [Ethernet Driver Settings].

  1. Specify all the necessary fields → click [OK].

Ethernet Driver: Specifies the type of network connection.
  • If you are changing the Network Settings, the machine must be restarted to enable the settings. Turn OFF the machine and wait at least 10 seconds before turning it ON again.


E-mail/I-Fax (Network Settings)
  1. Click [Add. Func.] → select [Settings] from the menu that appears under [Add. Func.] → click [E-mail/I-Fax Settings].

  1. Specify all the necessary fields → click [OK].

SMTP Server: Registers the host name of the machine with the DNS server.
E-mail Address: Enters the e-mail address your machine will use.
POP Server: Enters the POP server IP address or name.
POP Address: Enters the login name for access to the POP server.
POP Password: Enters the password for access to the POP server.
POP Interval: Sets the interval you want the POP server to check for incoming e-mail. If the interval is set to 0, the POP server is not checked automatically.
SMTP Receive: Sets whether to receive e-mail using the machine's own SMTP receiving function.
POP Receive: Sets whether to receive e-mail using a POP server.
Authentication/Encryption Settings: Specifies authenticating method before sending e-mail.
POP Authentication Before Send: Sets whether to use the SMTP server requires POP before SMTP (method for authenticating users who have logged in the POP server before sending e-mail).
SMTP Authentication (SMTP AUTH): Sets whether to use the SMTP server requires SMTP Authentication (method for authenticating users who have logged in the POP server before sending e-mail).
  • If you are changing the Network Settings, the machine must be restarted to enable the settings. Turn OFF the machine and wait at least 10 seconds before turning it ON again.