Network Settings

Network Settings Instructions



Basic Network Settings

The basic network settings are required in order to use the machine functions described below.

  • Using E-mail and I-fax


  • Sending data to a file server


  • Printing or sending a fax from a computer


  • Scanning Documents from a Networked Computer


To perform the basic network settings, follow the procedure below.


Remark
  • It is recommended that the network administrator perform the following procedures.
  1. Checking the Network Environment

The network environment for this machine is based on the assumption that:

  • Computers are connected to the intranet or network.
  • This machine is connected to a router or hub. Below is a sample network configuration for this machine.

  1. Connect the LAN Cable
  • 1. Connect a Category 5 or greater twisted pair LAN cable to the 10Base-T/100Base-TX port on the back of the machine. Connect the other end of the cable to a network router or a hub.

  • 2. Press the [I] side of the main power switch to turn it ON.
  1. Setting and Checking the IP Address

Set the machine's IP address so that it can communicate with computers on the network.



Setting and Checking the IP Address

Setting the IP address to the machine allows it to communicate with computers on the network.


Setting IPv4 Address

The procedures below are for specifying the IPv4 Address settings. After configuring the IPv4 Address settings, check that the network connections are properly set. Perform the procedure in "Checking Network Connection (IPv4)."
If you want to use IPv6 communications, follow the procedure in "Setting IPv6 Address" to specify the required settings, and the procedure in "Checking Network Connection (IPv6)" to check the settings.


Setting IPv4 Address Manually


Setting IPv4 Address Automatically


Confirming IPv4 Address Settings


Checking Network Connection (IPv4)


Setting IPv6 Address

The following explains the procedure for specifying IPv6 address settings. After specifying the IPv6 address settings, perform the procedure in "Checking Network Connection (IPv6)," check that the network settings are correct.
The machine can use up to nine of the IPv6 addresses below. With IPv6 communication, multiple IPv6 addresses can be used at the same time.

  • Link local address (1)

An address that is only valid within the same link. A link local address is automatically set using a specific prefix (fe80::) and an interface identifier generated from the MAC address of the machine. When the machine is using the functions of IPv6, one link local address is always registered.

  • Manual address (0 or 1)

A fixed address.

  • Stateless address (0 to 6)

A stateless address is automatically set using the machine's MAC address and the prefix (information indicating the network it belongs to) included in the RA (Router Advertisement) notified by the router when the machine is started.

  • Stateful address (0 or 1)

A stateful address can be obtained from a DHCP server using DHCPv6.


Remark
  • You cannot use the functions of IPv6 without using the functions of IPv4.

Setting the Use of IPv6


Confirming Link Local Address


Setting the Use of Stateless Address


Confirming Stateless Address


Setting IPv6 Address Manually


Setting the Use of DHCPv6


Confirming Stateful Address


Checking Network Connection (IPv6)



Setting IPv4 Address Manually

Return to Overview

To specify the IPv4 address manually, follow the procedure below.
The default setting is <On>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv4 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IP Address Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Manual Settings>, then press [OK].
  1. Use - (numeric keys) to enter the IP address, then press [OK].
  1. Use - (numeric keys) to enter the subnet mask address, then press [OK].
  1. Use - (numeric keys) to enter the gateway address, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.
Proceed to "Confirming IPv4 Address Settings."



Setting IPv4 Address Automatically

Return to Overview

To specify the IPv4 address automatically, follow the procedure below.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv4 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IP Address Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Obtain Automatically>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired protocol, then press [OK].
  • <DHCP>: The machine obtains the necessary information for communication via DHCP.
  • <BOOTP>: The machine obtains the necessary information for communication via BOOTP.
  • <RARP>: The machine obtains the necessary information for communication via RARP.
  1. Use - (numeric keys) to enter the IP address, then press [OK].

The settings entered in this step are used when the machine cannot obtain the necessary information for communication via DHCP, BOOTP or RARP.

  1. Use - (numeric keys) to enter the subnet mask address, then press [OK].

The settings entered in this step are used when the machine cannot obtain the necessary information for communication via DHCP, BOOTP or RARP.

  1. Use - (numeric keys) to enter the gateway address, then press [OK].

The settings entered in this step are used when the machine cannot obtain the necessary information for communication via DHCP, BOOTP or RARP.

  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.
Proceed to "Confirming IPv4 Address Settings."



Confirming IPv4 Address Settings

Return to Overview

To confirm IPv4 address settings, follow the procedure below.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv4 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IP Address Settings>, then press [OK].
  1. Press the left Any key to select <Confirm Set.>.

The current IPv4 address settings are displayed.

  1. Press (Main Menu) to return to the Main Menu screen.

Proceed to "Checking Network Connection (IPv4)."



Checking Network Connection (IPv4)

Return to Overview

To check that the IPv4 network connections are properly set, follow the procedure below.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv4 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <PING Command>, then press [OK].
  1. Use - (numeric keys) to enter the desired IPv4 address existing on the network, then press [OK]
  • If you set the startup time of the machine's network function by following the procedure in "Setting Startup Time," execute the PING command only after the time set as the startup time passes.
  • When the connection is established, <Received response from the host.> is displayed.
    If the connection is not established, <No response from the host.> is displayed. Make sure that the network settings are properly set.
  • If you connect the machine to a switching hub, the machine may not be able to connect to a network even though your network settings are appropriate. This problem may be resolved by delaying the startup of network communications for the machine. See "Setting Startup Time," for information on how to set up the startup time.
  1. Press (Main Menu) to return to the Main Menu screen.


Setting the Use of IPv6

Return to Overview

To set the use of IPv6, follow the procedure below.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv6 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Use IPv6>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not use an IPv6 network.
  • <On>: Uses an IPv6 network.
  • If you select <On>, a link local address is automatically set.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.
Proceed to "Confirming Link Local Address."



Confirming Link Local Address

Return to Overview

To confirm the link local address settings, follow the procedure below.


Remark
  • The link local address is automatically set when <Use IPv6> is set to <On>.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv6 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Use IPv6>, then press [OK].
  1. Press the right Any key to select <Conf. Address>.

The current Link local Address settings are displayed.

  1. Press (Main Menu) to return to the Main Menu screen.

Proceed to "Checking Network Connection (IPv6)."



Setting the Use of Stateless Address

Return to Overview

To set the use of stateless address, follow the procedure below.
The default setting is <On>.


Remark
  • <Stateless Address Settings> can be selected when <Use IPv6> is set to <On>.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv6 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Stateless Address Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not use the stateless address.
  • <On>: Uses the stateless address.
  • The stateless address is automatically set when the machine is started.
  • The stateless address is discarded when the machine is restarted (with the main power switch ON).
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.
Proceed to "Confirming Stateless Address."



Confirming Stateless Address

Return to Overview

To confirm the stateless address settings, follow the procedure below.


Remark
  • The Stateless Address is automatically set when <Stateless Address Settings> is set to <On>.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv6 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Stateless Address Settings>, then press [OK].
  1. Press the right Any key to select <Conf. Address>.
  1. Use [], [] or (Scroll Wheel) to select the Address you want to confirm, then press [OK].

The current stateless address settings are displayed.

  1. Press (Main Menu) to return to the Main Menu screen.

Proceed to "Checking Network Connection (IPv6)."



Setting IPv6 Address Manually

Return to Overview

To specify the IPv6 address manually, follow the procedure below.

The default settings are as follows:

  • <Manual Address Settings>: <Off>
  • <Prefix Length>: <64>

Remark
  • <Manual Address Settings> can be selected when <Use IPv6> is set to <On>.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv6 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Manual Address Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  • <Off>: Sets the IPv6 address manually.
  • <On>: Does not set the IPv6 address manually.
  1. Use [], [] or (Scroll Wheel) to select <Manual Address>, then press [OK].
  1. Use the software keyboard to enter the IPv6 address, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Prefix Length>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to enter the prefix length, then press [OK].

You can also use the numeric keys to enter the prefix length.

  1. Use [], [] or (Scroll Wheel) to select <Default Router Address>, then press [OK].
  1. Use the software keyboard to enter the default router address, then press the right Any key to select <Set>.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.
Proceed to "Checking Network Connection (IPv6)."



Setting the Use of DHCPv6

Return to Overview

To set the use of DHCPv6, follow the procedure below.
The default setting is <Off>.


Remark
  • <Use DHCPv6> can be selected when <Use IPv6> is set to <On>.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv6 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Use DHCPv6>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not use DHCPv6 to obtain a stateful address from a DHCP server.
  • <On>: Uses DHCPv6 to obtain a stateful address from a DHCP server.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.
Proceed to "Confirming Stateful Address."



Confirming Stateful Address

Return to Overview

To confirm the stateful address settings, follow the procedure below.


Remark
  • The Stateful Address is set when <Use DHCPv6> is set to <On>.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv6 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Use DHCPv6>, then press [OK].
  1. Press the right Any key to select <Conf. Address>.

The current stateful address settings are displayed.

  1. Press (Main Menu) to return to the Main Menu screen.

Proceed to "Checking Network Connection (IPv6)."



Checking Network Connection (IPv6)

Return to Overview

There are two ways to check the IPv6 network connections.


Checking Network Connection (IPv6) Using IPv6 Address

Checking Network Connection (IPv6) Using IPv6 Hostname


Checking Network Connection (IPv6) Using IPv6 Address

Return to Overview

To check that the IPv6 network connections are properly set using the IPv6 address, follow the procedure below.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv6 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Ping Command>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv6 Address>, then press [OK].
  1. Use the software keyboard to enter an IPv6 address existing on the network, then press the right Any key to select <Set>.
  • If you set the startup time of the machine's network function by following the procedure in "Setting Startup Time," execute the PING command only after the time set as the startup time passes.
  • When the connection is established, <Received response from the host.> is displayed. If the connection is not established, <No response from the host.> is displayed. Make sure that the network settings are properly set.
    If you enter an incorrect IP address, <The entered IP address is incorrect> is displayed. Check and make sure that you have entered the correct IP address.
  • If you connect the machine to a switching hub, the machine may not be able to connect to a network even though your network settings are appropriate. This problem may be resolved by delaying the startup of network communications for the machine. See "Setting Startup Time," for information on how to set up the startup time.
  1. Press (Main Menu) to return to the Main Menu screen.


Checking Network Connection (IPv6) Using IPv6 Hostname

Return to Overview

To check that the IPv6 network connections are properly set using IPv6 hostname, follow the procedure below.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv6 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Ping Command>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Host Name>, then press [OK].
  1. Use the software keyboard to enter a IPv6 host name, then press the right Any key to select <Set>.
  • If you set the startup time of the machine's network function by following the procedure in "Setting Startup Time," execute the PING command only after the time set as the startup time passes.
  • When the connection is established, <Received response from the host.> is displayed. If the connection is not established, <No response from the host.> is displayed. Make sure that the network settings are properly set.
  • If you connect the machine to a switching hub, the machine may not be able to connect to a network even though your network settings are appropriate. This problem may be resolved by delaying the startup of network communications for the machine. See "Setting Startup Time," for information on how to set up the startup time.
  1. Press (Main Menu) to return to the Main Menu screen.


Setting Scan to E-Mail and I-fax

This section describes the procedures for setting scan to E-mail and I-fax.


Scan to E-mail and I-fax

Using this feature, you can scan a document and send it as an attached file from this machine without using your computer. This feature is very easy to use if a recipient's address is registered in advance, and it is useful when you want to send paper copies of documents to your customers or peers quickly.



System Requirements

The following system environments are compatible when using the Scan to E-mail and I-fax features in this machine:

  • Mail forwarding server software
  • Sendmail 8.93 or later (UNIX)
  • Microsoft Exchange Server (Windows) (Microsoft Exchange Server 5.5 + Service Pack 1 or later)
  • Lotus Domino R4.6 or later (Windows)
  • Mail receiving server software
  • Qpopper 2.53 or later (UNIX)
  • Microsoft Exchange Server (Windows) (Microsoft Exchange Server 5.5 + Service Pack 1 or later)
  • Lotus Domino R4.6 or later (Windows)

Remark
  • IPv6 is not supported.
  • The machine sends E-mails and I-faxes to mail servers using SMTP.
  • The machine can receive incoming messages from a mail server using the POP3 protocol or directly using the machine's own SMTP receiving function. If the latter method is used, it is not necessary for the mail server to support the POP3 protocol.
  • The accepted message format and file types are as follows:
  • Message format: Plain text
  • File types: TIFF-F (MH, MR, MMR compression), JPEG, Exif JPEG (Exif 2.2)

Setup Procedures for Scan to E-Mail and I-fax

To set up the Scan to E-Mail and I-fax functions, follow the procedure below.


Remark
  • It is recommended that the network administrator perform the following procedures.
  1. Basic Network Settings

This section describes how to check the machine's network environment, connect the LAN cable, and set the IP address.

  1. Confirming Necessary Information for Scan to E-Mail and I-fax

This section describes how to check the information required for the setting up the machine.

  1. Settings from the Machine (E-Mail/I-fax)

This section describes how to set up the machine for using the Scan to E-Mail and I-fax functions.



Confirming Necessary Information for Scan to E-Mail and I-fax

Return to Overview

You may set the E-mail account you are currently using to this machine if you intend to use this machine only for sending a document scanned using the Scan to E-mail and I-fax functions in this machine.
In such case, the following information is required:


  • SMTP server address:

This is the server address to which E-mails and I-faxes are sent.

  • Authentication method:

The following two authentication methods are supported.
(The authentication may not be required depending on the internet provider.)

  • SMTP authentication

In the authentication method, the SMTP server checks the user name and password before sending E-mails and I-faxes.

  • POP before SMTP

In the authentication method, the POP server checks the POP address and POP password before sending E-mails. If your provider uses this method, you need to make settings both to receive and send E-mails and I-faxes on this machine. For details about the settings to receive E-mails and I-faxes, see " Preparing to Receive E-Mails and I-faxes."


Remark
  • If the E-mail account you are currently using is set to this machine, this machine will receive the E-mails instead of the E-mail software on your computer. Therefore, if you want this machine to receive Emails, you need to provide the machine a separate E-mail account that is different from that for your Email software. For details about the settings for receiving E-mails, see "Preparing to Receive E-mails and I-faxes."

Preparing to Receive E-mails and I-faxes

If the provider uses POP before SMTP as the authentication method to send E-mails and I-faxes, or if you want this machine to receive E-mails and I-faxes, you need another POP 3 E-mail account for this machine in addition to your current E-mail account. For details on how to obtain another E-mail account, consult with your internet provider or network administrator. To make settings, the information outlined below is required.


Remark
  • The accepted message format and file types are as follows:
  • Message format: Plain text
  • File types: TIFF-F (MH, MR, MMR compression), JPEG, Exif JPEG (Exif 2.2)

  • POP server:

The server address that is used when receiving E-mails and I-faxes In some cases, the address is same as the SMTP server address.

  • POP address:

This is sometimes referred to as a mail account or mail ID.

  • POP password:

The password required in order to receive E-mails and I-faxes.


To check the information required for your E-mail software settings, see "Checking Your E-mail Account."



Checking Your E-mail Account

Return to Overview

If you want to set your current E-mail account to this machine, you can view what information is required for your E-mail software. This section describes the procedures for checking your E-mail account, using Outlook Express 6.x (the E-mail software included with Windows XP) as an example.


Remark
  • For Windows Mail (the E-mail software included with Windows Vista), you can check your E-mail account in the same way as for Outlook Express 6.x.

For Outlook Express 6.x:
  1. Start Outlook Express 6.x.
  1. On the [Tools] menu, select [Account] to open the [Internet Account] dialog box.
  1. Click the [Mail] tab.

  1. Select the account in use. Click the [Properties] button to open the [<Account name> Properties] dialog box.
  1. Click the [Servers] tab.
  • To confirm the necessary information for sending E-mails and I-faxes
  • 1. Confirm the SMTP server address in the [Outgoing mail (SMTP)] box.

If there is no need for authentication, proceed to Step 9.

If SMTP authentication is used, proceed to Step 6.

  • If your provider uses the POP before SMTP authentication method, you need the information required for the settings to receive E-mails and I-faxes.
  • To confirm the necessary information for receiving E-mails and I-faxes
  • 1. Confirm the POP server address in the [Incoming mail (POP3)] box, the POP address in the [Account name] box, and the POP password in the [Password] box. Proceed to Step 9.

  • If you want this machine to receive E-mails and I-faxes, you need another POP 3 E-mail account for this machine in addition to your current E-mail account. For details on how to obtain another E-mail account, consult with your internet provider or network administrator.
  • The typed password is hidden with bullets. To check the password, use a notification form delivered from your provider.
  1. Under [Outgoing Mail Server], click [Settings] to open the [Outgoing Mail Server] dialog box.
  1. Confirm [Account name] (user name authorized by SMTP server).

  • The typed password is hidden with bullets. To check the password, use a notification form delivered from your provider.
  1. Once you confirm all the information, click [Cancel] to close the [Outgoing Mail Server] dialog box.
  1. Click [Cancel] to close the [<Account name> Properties] dialog box.
  1. Click [Close] to close the [Internet Account] dialog box.

Proceed to "Settings from the Machine (E-Mail/I-fax)."



Settings from the Machine (E-Mail/I-fax)

Return to Overview

To set up the Scan to E-mail and I-fax function, follow the procedure below.

The default settings are as follows:

  • <SMTP Receive>: <Off>.
  • <POP>: <Off>
  • <POP Interval>: <0>
  • <POP Auth. Before Send>: <Off>
  • <SMTP Authentication>: <Off>

Setting up the E-Mail and I-fax Send Functions

When No Authentication is Required


When SMTP Authentication is Used


When POP before SMTP Authentication is Used


Setting up the E-Mail and I-fax Reception Functions

When a POP Server is Used


When the Machine's Own SMTP Receiving Function is Used



When No Authentication is Required

Return to Overview

When no authentication is required, follow the procedure below to set up the E-mail and I-fax send functions.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <E-mail/I-Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <SMTP Server>, then press [OK].
  1. Use the software keyboard to enter the SMTP server address, then press the right Any key to select <Set>.

Enter the SMTP server name if the SMTP server address already registered in the DNS server.

Enter the IP address of the SMTP server if the SMTP server address is not registered in the DNS server.

  1. Use [], [] or (Scroll Wheel) to select <E-mail Address>, then press [OK].
  1. Use the software keyboard to enter the E-mail address for this machine is set, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Authentication/Encryption>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <POP Auth. Before Send>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off>, then press [OK].
  • <Off>: Does not use an SMTP server that requires POP before SMTP.
  • <On>: Uses an SMTP server that requires POP before SMTP (method for authenticating users who have logged in the POP server before sending E-mails and I-faxes).
  1. Use [], [] or (Scroll Wheel) to select <SMTP Authentication>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off>, then press [OK].
  • <Off>: Does not use an SMTP server that requires SMTP Authentication.
  • <On>: Uses an SMTP server that requires SMTP Authentication (method for authenticating users who have logged in to the SMTP server before sending E-mails and I-faxes).
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



When SMTP Authentication is Used

Return to Overview


Remark
  • SMTP authentication is a method in which the SMTP server checks the user name and password before sending e-mails.

When SMTP authentication is used, follow the procedure below to set up the E-mail and I-fax send functions.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <E-mail/I-Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <SMTP Server>, then press [OK].
  1. Use the software keyboard to enter the SMTP server address, then press the right Any key to select <Set>.

Enter the SMTP server name if the SMTP server address already registered in the DNS server.

Enter the IP address of the SMTP server if the SMTP server address is not registered in the DNS server.

  1. Use [], [] or (Scroll Wheel) to select <E-mail Address>, then press [OK].
  1. Use the software keyboard to enter the E-mail address for this machine, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Authentication/Encryption>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <POP Auth. Before Send>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off>, then press [OK].
  • <Off>: Does not use an SMTP server that requires POP before SMTP.
  • <On>: Uses an SMTP server that requires POP before SMTP (method for authenticating users who have logged in the POP server before sending E-mails and I-faxes).
  1. Use [], [] or (Scroll Wheel) to select <SMTP Authentication>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press [OK].
  • <Off>: Does not use an SMTP server that requires SMTP Authentication.
  • <On>: Uses an SMTP server that requires SMTP Authentication (method for authenticating users who have logged in the SMTP server before sending E-mails and I-faxes).
  1. Use [], [] or (Scroll Wheel) to select <User Name>, then press [OK].
  1. Use the software keyboard to enter the SMTP user name for the authentication method, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Password>, then press [OK].
  1. Use the software keyboard to enter the SMTP password for the authentication method, then press the right Any key to select <Set>.
  1. Press the right Any key to select <Set>.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



When POP before SMTP Authentication is Used

Return to Overview

When POP before SMTP authentication is used, follow the procedure below to set up the E-mail and I-fax send functions.


Remark
  • If your provider uses this method, you need to make settings both to receive and send E-mails and I-faxes on this machine.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <E-mail/I-Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <SMTP Server>, then press [OK].
  1. Use the software keyboard to enter the SMTP server address, then press the right Any key to select <Set>.

Enter the SMTP server name if the SMTP server address already registered in the DNS server.

Enter the IP address of the SMTP server if the SMTP server address is not registered in the DNS server.

  1. Use [], [] or (Scroll Wheel) to select <E-mail Address>, then press [OK].
  1. Use the software keyboard to enter the E-mail address for this machine, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Authentication/Encryption>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <POP Auth. Before Send>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press [OK].
  • <Off>: Does not use an SMTP server that requires POP before SMTP.
  • <On>: Uses an SMTP server that requires POP before SMTP (method for authenticating users who have logged in the POP server before sending E-mails and I-faxes).
  1. Use [], [] or (Scroll Wheel) to select <SMTP Authentication>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off>, then press [OK].
  • <Off>: Does not use an SMTP server that requires SMTP Authentication.
  • <On>: Uses an SMTP server that requires SMTP Authentication (method for authenticating users who have logged in the SMTP server before sending E-mails and I-faxes).
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



When a POP Server is Used

Return to Overview

When a POP server is used, follow the procedure below to set up the E-mail and I-fax reception functions.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <E-mail/I-Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <SMTP Receive>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off>, then press [OK].
  • <Off>: Does not receive E-mails and I-faxes using the machine's own SMTP receiving function. If you want to receive E-mails and I-faxes using a POP server, select <Off>.
  • <On>: Receives E-mails and I-faxes using the machine's own SMTP receiving function.
  • The accepted message format and file types are as follows:
  • Message format: Plain text
  • File types: TIFF-F (MH, MR, MMR compression), JPEG, Exif JPEG (Exif 2.2)
  • You must register the host name of the machine with the DNS server if you want to receive E-mails and I-faxes using the machine's own SMTP receiving function.
  1. Use [], [] or (Scroll Wheel) to select <POP>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press [OK].
  • <Off>: Does not receive E-mails and I-faxes using a POP server. If you want to receive E-mails and I-faxes using the machine's own SMTP receiving function, select <Off>.
  • <On>: Receives E-mails and I-faxes using a POP server.
  • The accepted message format and file types are as follows:
  • Message format: Plain text
  • File types: TIFF-F (MH, MR, MMR compression), JPEG, Exif JPEG (Exif 2.2)
  1. Use [], [] or (Scroll Wheel) to select <POP Server>, then press [OK].
  1. Use the software keyboard to enter the POP server address, then press the right Any key to select <Set>.

Enter the POP server name if the POP server name is already registered in the DNS server.

Enter the IP address of the POP server if the POP server name is not registered in the DNS server.

  1. Use [], [] or (Scroll Wheel) to select <POP address>, then press [OK].
  1. Use the software keyboard to enter the POP address, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <POP password>, then press [OK].
  1. Use the software keyboard to enter the POP password, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <POP Interval>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to set the interval at which you want to check the POP server for incoming E-mail, then press [OK].

You can also use the numeric keys to enter the interval.

  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



When the Machine's Own SMTP Receiving Function is Used

Return to Overview

When the machine's own SMTP receiving function is used, follow the procedure below to set up the E-mail and I-fax reception functions.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <E-mail/I-Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <SMTP Receive>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press [OK].
  • <Off>: Does not receive E-mails and I-faxes using the machine's own SMTP receiving function. If you want to receive E-mails and I-faxes using a POP server, select <Off>.
  • <On>: Receives E-mails and I-faxes using the machine's own SMTP receiving function.
  • The accepted message format and file types are as follows:
  • Message format: Plain text
  • File types: TIFF-F (MH, MR, MMR compression), JPEG, Exif JPEG (Exif 2.2)
  • You must register the host name of the machine with the DNS server if you want to receive E-mail using the machine's own SMTP receiving function.
  1. Use [], [] or (Scroll Wheel) to select <POP>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off>, then press [OK].
  • <Off>: Does not receive E-mails and I-faxes using a POP server. If you want to receive E-mails and I-faxes using the machine's own SMTP receiving function, select <Off>.
  • <On>: Receives E-mails and I-faxes using a POP server.
  • The accepted message format and file types are as follows:
  • Message format: Plain text
  • File types: TIFF-F (MH, MR, MMR compression), JPEG, Exif JPEG (Exif 2.2)
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Setting Scan to File Server

This section describes procedures for setting the Scan to File Server function.


Scan to File Server

Using this feature, you can send a scanned document to a file server on a network.
This is very useful when you want to back up frequently-used documents such as quotation forms or when you want to share information on a project with your peers.



System Requirements

For some types of networks, the following system environments are compatible when sending data from the machine to a file server:

  • Scan to File Server (FTP)
  • Servers
  • Microsoft Windows 2000 Server and Internet Information Services 5.0
  • Microsoft Windows XP Professional and Internet Information Services 5.1
  • Microsoft Windows Server 2003 and Internet Information Services 6.0
  • Microsoft Windows Vista and Internet Information Services 7.0
  • Solaris Version 2.6 or later
  • Mac OS X
  • Red Hat Linux 7.2 or later
  • FTP server for imageWARE Gateway
  • Protocol
  • TCP/IP
  • Scan to File Server (File Sharing)
  • Servers
  • Microsoft Windows 2000 Server
  • Microsoft Windows 2000 Professional
  • Microsoft Windows XP Professional
  • Microsoft Windows XP Home Edition
  • Microsoft Windows Server 2003
  • Microsoft Windows Vista
  • Server software for sending data
  • Samba 2.2.8a or later (UNIX/Linux/Mac OS X)
  • Protocol
  • NetBIOS over TCP/IP (NetBT)

Remark
  • IPv6 is not supported.
  • If you are using Windows 2000, you need to install Service Pack 4 or later.

Setup Procedures for Scan to File Server

To set up the Scan to File Server function, follow the procedure below.


Remark
  • It is recommended that the network administrator perform the following procedures.
  • If you have installed computer security software on your computer, the firewall (which prevents network intrusion to the network) may restrict access from this machine to the shared folder. As a result, you may not be able to store data in the shared folder. For details, see the manual provided with the security software.

Setup Procedures for Scan to File Server (FTP)

  1. Basic Network Settings

This section describes how to check the machine's network environment, connect the LAN cable, and set the IP address.


  1. Setting File Server (FTP)

This section describes how to set up an FTP server.


Setup Procedures for Scan to File Server (File Sharing)

  1. Basic Network Settings

This section describes how to check the machine's network environment, connect the LAN cable, and set the IP address.


  1. Setting File Server (File Sharing)

This section describes how to set up the machine's file sharing and file sending function.



Setting File Server (FTP)

Return to Overview

This section describes how to set up a computer as an FTP server.


Remark
  • This section describes only the procedures for setting up a computer to receive data sent from the machine. To send data from the machine to a server on the network, you must enter an address setting from the control panel. For instructions on how to specify destination address settings, see "Registering Destinations in the Address Book."
  • The procedures below explain sample FTP server setups. The procedures may vary according to the actual environment.
  • Depending on the network environment you are using, you may need to enable the PASV mode to send scanned documents to a FTP server. For details on how to set up the PASV mode, see "Setting PASV Mode for FTP." Consult your network administrator on whether or not the PASV mode is required.
  • To send scanned documents to an imageWARE Document Manager folder, you need to enable the FTP extension. For details on how to set it up, see "Setting FTP Extension."

Windows 2000/XP/Server 2003/Vista

UNIX

Mac OS X

FTP Server for imageWARE Gateway


Windows 2000/XP/Server 2003/Vista

Return to Overview


Remark
  • It is recommended that the FTP server be configured by the network administrator.
  • The use of Windows 2000 Server as an FTP server requires the installation of Microsoft Internet Information Services 5.0 (IIS 5.0).
    If IIS is not installed in the computer you are using, you will need to install IIS before entering these settings.
    For installation procedures, see the documentation provided with your operating system.
  • The use of Windows XP Professional as an FTP server requires the installation of Microsoft Internet Information Services 5.1 (IIS 5.1).
    If IIS is not installed in the computer you are using, you will need to install IIS before entering these settings. For installation procedures, see the documentation provided with your operating system. Windows XP Home Edition cannot be used as an FTP server.
  • The use of Windows Server 2003 as an FTP server requires the installation of Microsoft Internet Information Services 6.0 (IIS 6.0).
    If IIS is not installed in the computer you are using, you will need to install IIS before entering these settings. For installation procedures, see the documentation provided with your operating system.
  • The use of Windows Vista as an FTP server requires the installation of Microsoft Internet Information Services 7.0 (IIS 7.0).
    If IIS is not installed in the computer you are using, you will need to install IIS before entering these settings. For installation procedures, see the documentation provided with your operating system.
  • Verification of users for access to FTP servers is done by referencing the local account database Windows 2000 Server/XP Professional/Server 2003/Vista that is used as the FTP server. Therefore, it is not possible to use the account of a domain user registered in Windows 2000 Server/XP Professional/Server 2003/Vista to send data directly from the machine to FTP servers in other domains.
  • This section describes the procedures for using the default home directory under [Default FTP Site]. To use other settings, enter the FTP site and home directory by referring to the documentation for IIS.
  • In the following procedures, items displayed on the screen for Windows XP are used; items might differ depending on your operating system.
  1. Log on to Windows as a member of the group with access rights to the directory to be designated as the FTP site directory.
  • Depending on your environment, the access rights settings for a drive or directory may differ. For details, see the Windows documentation.
  1. Start IIS.

For Windows 2000, click [Start] on the Windows taskbar → [Settings] → [Control Panel] → [Administrative Tools] → [Internet Services Manager].

For Windows XP, click [start] on the Windows taskbar → [Control Panel] → [Performance and Maintenance] → [Administrative Tools] → [Internet Information Services].

For Windows Server 2003, click [Start] on the Windows taskbar → [Administrative Tools] → [Internet Information Services Manager].

For Windows Vista, click [start] on the Windows taskbar → [Control Panel] → [Performance and Maintenance] → [Administrative Tools] → [Internet Information Services].

  1. Enter the FTP site settings.

For Windows 2000, right-click the [Default FTP Site] icon → click [Properties].

For Windows XP/Server 2003, double-click the [FTP Sites] icon → right-click the [Default FTP Site] icon → click [Properties].

For Windows Vista, double-click the [FTP Sites] icon → right-click the [Default FTP Site] icon → click [Properties].

In the [Default FTP Site Properties] dialog box, click the [Security Accounts] tab to display the [Security Accounts] sheet.

For Windows 2000, deselect [Allow Anonymous Connections]. For Windows XP/Server 2003/Vista, deselect [Allow only anonymous connection].

Click the [Home Directory] tab to display the [Home Directory] sheet → select both [Read] and [Write].

Click [OK] to close the [Default FTP Site Properties] dialog box.

  1. Confirm [Full computer name].

Click the [Network Identification] tab to display the [Network Identification] sheet → confirm [Full computer name].
Click [Cancel] to close the [System Properties] dialog box.

For Windows XP/Server 2003:
Click [start] or [Start] on the Windows taskbar, right-click [My Computer] → click [Properties].
Click the [Computer Name] tab to display the [Computer Name] sheet → confirm [Full computer name].
Click [Cancel] to close the dialog box.

For Windows Vista:
Click [start] or [Start] on the Windows taskbar, right-click [My Computer] → click [Properties].
Click the [Computer Name] tab to display the [Computer Name] sheet → confirm [Full computer name].
Click [Cancel] to close the dialog box.

  1. Set up the users and passwords for access to the FTP server.

For Windows 2000, right-click the [My Computer] icon on the desktop → click [Manage] to open the [Computer Management] window.

For Windows XP/Server 2003, click [start] or [Start] on the Windows taskbar, right-click [My Computer] → click [Manage] to open the [Computer Management] window.

For Windows Vista, click [start] or [Start] on the Windows taskbar, right-click [My Computer] → click [Manage] to open the [Computer Management] window.

Under [System Tools], double-click [Local Users and Groups] → right-click the [Users] folder → click [New User].

In the [New User] dialog box, enter the user name in [User name] → enter the password in [Password] → re-enter the password in [Confirm password].

Enter a user name not longer than 20 alphanumeric characters, and a password not longer than 24 (14 for Windows 2000) alphanumeric characters.

Deselect [User must change password at next logon].

Select [Password never expires].

Confirm the settings → click [Create].

Close the [Computer Management] dialog box.

  1. Set a destination address using the control panel.

Sample destination setting:

  • Server side settings:
[Full computer name]: starfish.organization.company.com Create a directory named "share" in the specified FTP server's directory "\Inetpub\ftproot", and then set "share" as the data destination.

  • The machine's destination settings:
<Register Name>: The destination's name
The server protocol: <FTP>
<Host Name>: starfish.organization.company.com
<Folder Name>: share
<User Name>: User name entered in step 5
<Password>: Password for the above user
  • To use [Full computer name], which was confirmed in step 4, as the host name for <Host Name> as shown in the example, it is necessary to use a DNS server. (This applies even if the machine and the FTP server are in the same subnet.) If no DNS server is available, the host name setting should be specified using the IP address of the FTP server.
  • A maximum of 120 alphanumeric characters can be entered for both <Host Name> and <Folder Name> on the display.
  • If you switch the language of the display, <Host Name> and <Folder Name> may not be displayed correctly.


UNIX

Return to Overview


Remark
  • UNIX users must have Solaris 2.6 or later installed in order to use the computer as an FTP server.
  • In some environments, detailed settings may be required in order to use FTP. For details, consult your network manager.
  1. Log in to a workstation as a super user.
  1. Set up the users who send documents from the machine, and their passwords.

Enter a user name and a password not longer than 24 alphanumeric characters.

  1. Create a shared directory to be used for destination addresses, and then enable read access and write access by the users who will be sending data.
  1. Set a destination address using the control panel.

Sample destination setting:

  • Server side settings:
[Host name]: starfish
[Domain]: organization.company.com
The user's home directory is /home/hsato, and /home/hsato/share is the data destination.

  • The machine's destination settings:
<Register Name>: The destination's name
The server protocol: <FTP>
<Host Name>: starfish.organization.company.com
<Folder Name>: Enter one of the following:
share (when using relative path)/home/hsato/share (when using absolute path)
<User Name>: User name entered in step 2
<Password>: Password for the above user
  • To use [Full computer name], which was confirmed in step 4, as the host name for <Host Name> as shown in the example, it is necessary to use a DNS server. (This applies even if the machine and the FTP server are in the same subnet.) If no DNS server is available, the host name setting should be specified using the IP address of the FTP server.
  • A maximum of 120 alphanumeric characters can be entered for both <Host Name> and <Folder Name> on the display.
  • If you switch the language of the display, <Host Name> and <Folder Name> may not be displayed correctly.


Mac OS X

Return to Overview


Remark
  • The following procedures are based on Mac OS X version 10.4. The procedures may differ depending on the versions of Mac OS X you are using.
  1. Log in to Mac OS X as Administrator.
  1. Start the FTP services under Mac OS X.
  • Click the Apple icon in the top left of the screen → [System Preferences].
  • Click the [Sharing] icon in the [System Preferences] window.
  • Click to select the [FTP Access] → click [Start].
  • Click [Show all] on the toolbar.
  1. Specify the user to whom you want to send data, and then the password.
  • Click the [Accounts] icon in the [System Preferences] window.
  • Click [] to create a new account.
  • Enter a user name, and a password not longer than 24 alphanumeric characters.
  • Click [Create Account].
  • Close the [Accounts] window.
  1. Create a shared folder to which files are to be sent.

Sample setting:

Create a folder named "iR_Folder" in the [Public] folder in the [Home] folder.

  1. Grant access to the shared folder created in step 4.
  • Click to select the shared folder → select [Get Info] from the [File] menu.
  • Click [Ownership & Permissions] → [Details].
  • Enable read and write access to the folder by the owner and members of a group to which the owner belongs.
  • Close the Info window.
  1. Set a destination address using the control panel.

Sample destination setting:

  • Server side settings:
Server side settings (set using the above procedure): Create a folder named "iR_Folder" in the [Public] folder in the [Home] folder of the user named "yoko", and then specify the iR_Folder as the folder to which files are sent.

  • The machine's destination settings:
<Register Name>: The destination's name
The server protocol: <FTP>
<Host Name>: IP address of Macintosh
<Folder Name>: Enter an absolute path to a folder to which files are sent:
/Users/yoko/Public/iR_Folder
<User Name>: User name entered in step 3
<Password>: Password for the above user
  • A maximum of 120 alphanumeric characters can be entered for both <Host Name> and <Folder Name> on the display.
  • If you switch the language of the display, <Host Name> and <Folder Name> may not be displayed correctly.


FTP Server for imageWARE Gateway

Return to Overview


Remark
  • An FTP server for imageWARE Gateway is required for receiving data from the machine when used with imageWARE Gateway.
  • If you are sending to an imageWARE Document Manager folder, set <FTP Extension> to <On>. For more information, see "Setting FTP Extension."
  1. Set up the FTP server for imageWARE Gateway.

For details about the settings, see the imageWARE Gateway Users Guide.

  1. On the FTP server for imageWARE Gateway, specify the folder to store data sent from the machine.

For details about the settings, see the imageWARE Gateway Users Guide.

  • A maximum of 120 alphanumeric characters can be entered for a folder name.
  • Enter a user name and a password not longer than 24 alphanumeric characters.
  1. On the FTP server for imageWARE Gateway, export destination data.

For details about the settings, see the imageWARE Gateway Users Guide.

  • A DNS server is needed to use an FQDN format (for example, starfish.organization.company.com) for the FTP server address. (A DNS server is also required if the machine and the FTP server are in the same subnet.) If you have not set up a DNS server, use IP addresses.]
  • A maximum of 120 alphanumeric characters can be entered for an FTP server address of the FQDN format.
  1. Use the Remote UI of the machine to import the destination data exported in step 3 into the machine.
  • Click [Add. Func.] of the Remote UI → click [Import/Export].
  • Click [Address Book].
  • Click [Import].
  • Click [Browse] → select the file to import.
  • Click [OK].
  • A maximum of 120 alphanumeric characters can be entered for both <Host Name> and <Folder Name> on the display.
  • If you switch the language of the display, <Host Name> and <Folder Name> may not be displayed correctly.


Setting File Server (File Sharing)

Return to Overview

Follow the procedure below to set up File Server (File Sharing).


Remark
  • It is recommended that the network administrator perform the following procedures.
  1. Setting an Computer as File Server.
  • Setting up a Computer as File Server (Windows).
  • Setting up a Computer as File Server (Mac OS X)
  • Setting up a Computer as File Server (UNIX/Linux)
  1. Settings from the Machine (File Sharing).


Confirming Computer Name and Necessary Components for File Sharing

Return to Overview

To store a scanned document to a shared folder on a computer using the Scan to File server function, you need to set up your computer accordingly.
Follow the procedures below to check the computer name and whether or not the components required for setting up the shared folder are installed.


If you are using Windows 2000

Confirming Computer Name (Windows 2000)


Confirming Necessary Components for File Sharing (Windows 2000)


If you are using Windows Server 2003

Confirming Computer Name (Windows Server 2003)


Confirming Necessary Components for File Sharing (Windows Server 2003)


If you are using Windows XP

Confirming Computer Name (Windows XP)


Confirming Necessary Components for File Sharing (Windows XP)


If you are using Windows Vista

Confirming Computer Name (Windows Vista)


Confirming Necessary Components for File Sharing (Windows Vista)



Confirming Computer Name (Windows 2000)

Return to Overview

The computer name is required for setting up the shared folder and registering an address.
Follow the procedure below to confirm the computer name.

  1. Log on to Windows with administrator privileges.
  1. Right-click the [My Computer] on the desktop. Click [Properties] to open the [System Properties] dialog box.
  1. Click the [Network Identification] tab to display the [Network Identification] sheet.
  1. Click [Properties].
  1. In the [Identification Changes] dialog box, confirm the computer name in the [Computer name] box.

  1. Click [Cancel] repeatedly to close all the dialog boxes.

Proceed to "Confirming Necessary Components for File Sharing (Windows 2000)."



Confirming Necessary Components for File Sharing (Windows 2000)

Return to Overview

Follow the procedure below to check whether or not the components required for setting up the shared folder are installed in your computer.

  1. Open the [Local Area Connection] dialog box.
  • 1. Right-click the [My Network Places] icon on the desktop. Select [Properties] to open the [Network and Dialup Connections] dialog box.
  • 2. Right-click the [Local Area Connection] icon. Select [Properties].
  1. Check whether or not the network components required for file sharing are installed.

Make sure that all the check boxes below are selected. If any of the boxes are not selected, select them.

  • [Client for Microsoft Networks]
  • [File and Printer Sharing for Microsoft Networks]
  • [Internet Protocol (TCP/IP)]

  • If any component is not installed, follow the procedures below to install it.
  • Click [Install...] to open the [Select Network Component Type] dialog box.
  • If [Client for Microsoft Networks] is not installed, select [Client], and then click [Add...].
  • If [File and Printer Sharing for Microsoft Networks] is not installed, select [Service], and then click [Add...].
  • If [Internet Protocol (TCP/IP)] is not installed, select [Protocol], and then click [Add...].
  • Select the component you want to install, and then click [OK].
  • If [Internet Protocol (TCP/IP)] is not installed, you need to set an IP address for your computer. For details, ask your network administrator.
  1. Click [OK] repeatedly to close all the dialog boxes.
  1. Restart your computer, if required.

Proceed to "Setting Shared Folder."



Confirming Computer Name (Windows Server 2003)

Return to Overview

The computer name is required for setting a shared folder and registering an address.
Follow the procedure below to confirm the computer name.

  1. Log on to Windows with administrator privileges.
  1. Click [Start] on the Windows taskbar, right-click [My Computer]. Click [Manage] to open the [Computer Management] dialog box.
  1. Click the [Computer Name] tab.
  1. Click [Change...].
  1. In the [Computer Name Changes] dialog box, confirm the computer name in the [Computer name] box.

  1. Click [Cancel] repeatedly to close all the dialog boxes.

Proceed to "Confirming Necessary Components for File Sharing (Windows Server 2003)"



Confirming Necessary Components for File Sharing (Windows Server 2003)

Return to Overview

Follow the procedure below to check whether or not the components required for setting up the shared folder are installed in your computer.

  1. Open the [Local Area Connection] dialog box.
  • 1. Click [Start] on the Windows taskbar. Select [Control Panel].
  • 2. Select [Network Connections].
  • 3. Right-click [Local Area Connection]. Select [Properties].
  1. Check whether or not the network components required for file sharing are installed.

Make sure that all the check boxes below are selected. If any of the boxes are not selected, select them.

  • [Client for Microsoft Networks]
  • [File and Printer Sharing for Microsoft Networks]
  • [Internet Protocol (TCP/IP)]

  • If any component is not installed, follow the procedures below to install it.
  • Click [Install...] to open the [Select Network Component Type] dialog box.
  • If [Client for Microsoft Networks] is not installed, select [Client], and then click [Add...].
  • If [File and Printer Sharing for Microsoft Networks] is not installed, select [Service], and then click [Add...].
  • If [Internet Protocol (TCP/IP)] is not installed, select [Protocol], and then click [Add...].
  • Select the component you want to install, and then click [OK].
  • If [Internet Protocol (TCP/IP)] is not installed, you need to set an IP address for your computer. For details, ask your network administrator.
  1. Click [OK] repeatedly to close all the dialog boxes.
  1. Restart your computer, if required.

Proceed to "Setting Shared Folder."



Confirming Computer Name (Windows XP)

Return to Overview

The computer name is required for setting a shared folder and registering an address.
Follow the procedure below to confirm the computer name.

  1. Log on to Windows with administrator privileges.
  1. Right-click [My Computer] on the desktop. Select [Properties] to open the [System Properties] dialog box.
  1. Click the [Computer Name] tab.
  1. Click [Change...].
  1. In the [Computer Name Changes] dialog box, confirm the computer name in the [Computer name] box.

  1. Click [Cancel] repeatedly to close all the dialog boxes.

Proceed to "Confirming Necessary Components for File Sharing (Windows XP)."



Confirming Necessary Components for File Sharing (Windows XP)

Return to Overview

Follow the procedure below to check whether or not the components required for setting up the shared folder are installed in your computer.

  1. Open the [Local Area Connection] dialog box.
  • 1. On the [Start] menu, right-click [My Network Places]. Select [Properties].
  • 2. Right-click [Local Area Connection]. Select [Properties].
  1. Check whether or not the network components required for file sharing are installed.

Make sure that all the check boxes below are selected. If any of the boxes are not selected, select them.

  • [Client for Microsoft Networks]
  • [File and Printer Sharing for Microsoft Networks]
  • [Internet Protocol (TCP/IP)]

  • If any component is not installed, follow the procedures below to install it.
  • Click [Install...] to open the [Select Network Component Type] dialog box.
  • If [Client for Microsoft Networks] is not installed, select [Client], and then click [Add...].
  • If [File and Printer Sharing for Microsoft Networks] is not installed, select [Service], and then click [Add...].
  • If [Internet Protocol (TCP/IP)] is not installed, select [Protocol], and then click [Add...].
  • Select the component you want to install, and then click [OK].
  • If [Internet Protocol (TCP/IP)] is not installed, you need to set an IP address for your computer. For details, ask your network administrator.
  1. Click [OK] repeatedly to close all the dialog boxes.
  1. Restart your computer, if required.

Proceed to "Setting Shared Folder."



Confirming Computer Name (Windows Vista)

Return to Overview

The computer name is required for setting a shared folder and registering an address.
Follow the procedure below to confirm the computer name.

  1. Log on to Windows with administrator privileges.
  1. On the [Start] menu, right-click [Computer]. Select [Properties].
  1. In the [System] window, confirm the computer name.

  1. Close the [System] window.

Proceed to "Confirming Necessary Components for File Sharing (Windows Vista)."



Confirming Necessary Components for File Sharing (Windows Vista)

Return to Overview

Follow the procedure below to check whether or not the components required for setting up the shared folder are installed in your computer.

  1. Open the [Local Area Connection] dialog box.
  • 1. On the [Start] menu, right-click [Network]. Select [Properties].
  • 2. Click [Manage network connections].
  • 3. Right-click [Local Area Connection]. Select [Properties].
  • If the [User Account Control] dialog box appears in Windows Vista, click [Continue].
  1. Check whether or not the components required for file sharing are installed.

Make sure that all the check boxes below are selected. If any of the boxes is not selected, select it.

  • [Client for Microsoft Networks]
  • [File and Printer Sharing for Microsoft Networks]
  • [Internet Protocol Version 4 (TCP/IPv4)]

  • If any component is not installed, follow the procedures below to install it.
  • Click [Install...] to open the [Select Network Feature Type] dialog box.
  • If [Client for Microsoft Networks] is not installed, select [Client], and then click [Add...].
  • If [File and Printer Sharing for Microsoft Networks] is not installed, select [Service], and then click [Add...].
  • If [Internet Protocol Version 4 (TCP/IPv4)] is not installed, select [Protocol], and then click [Add...].
  • Select the component you want to install, and then click [OK].
  • If [Internet Protocol Version 4 (TCP/IPv4)] is not installed, you need to set an IP address for your computer. For the setting, ask your network administrator.
  1. Click [OK] repeatedly to close all the dialog boxes.
  1. Restart your computer, if required.

Proceed to "Setting Shared Folder."



Setting Shared Folder

Return to Overview

Once you confirm that the required components are installed, set up shared folder in which a scanned document is stored as a file.
The two setting options for the shared folder are described below.


Shared Folder without Access Control

This is useful when you want to share files with other users over a network without any restrictions.
Users can access these folders from any computer on the network without having to enter a user name and password.



Follow the procedure below to set up the shared folder without access control.


File Sharing without Access Restriction


Shared Folder with Access Control

This is useful when you want to limit access to certain users.
To access a shared folder of this type, users have account information (user names and passwords) for the shared folder. If they do not know their account information, they cannot access that shard folder.



Follow the procedure below to access a shared folder with access control.


File Sharing with Access Restriction



File Sharing without Access Restriction

Return to Overview

Follow the procedures below to set up the shared folder without access control.


File Sharing without Access Restriction (Windows 2000)

File Sharing without Access Restriction (Windows Server 2003)

File Sharing without Access Restriction (Windows XP)

File Sharing without Access Restriction (Public Folder) (Windows Vista)


File Sharing without Access Restriction (Windows 2000)

Return to Overview


Access permissions

If "Access permissions" are granted to users who are registered for computers, they are authorized to operate folders and files.

This section describes the procedure for granting FULL Control permission to the "Everyone" account so that any user can access the shared folder.

There are two types of access permissions:

  • Network-level access permission

This is to control users who access to the shared folder over the network.

  • Local-level access permission

This is to control users who access folders by logging on to their computers.
The local-level access permission can be set only when the drive in which folders are located is formatted in NTFS.

  1. Set a shared folder.
  • 1. Create a new shared folder in any drive.

It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive.

Ex.: C:\share

  • 2. Right-click the created folder.
  • 3. Select [Sharing] to open the [<Folder name> Properties] dialog box.

  • 4. Select [Share this folder].

  1. Set the network-level access permission.
  • 1. In the [Sharing] sheet, click the [Permissions] button to open the [Permissions for <Folder Name>].

  • 2. In the [Permissions for <Folder name>], under [Group or user names], select [Everyone] to grant. Select the [Full Control] box under [Allow] if not selected.

  • Select the [Full Control] box so that you can store data scanned with this machine on a computer (the file server).
  • 3. Click [OK] to close the [Permissions for <Folder Name>] dialog box.
  • 4. If the [Security] tab is displayed in the [<Folder name> Properties], proceed to Step 3 to set the local-level access permission. If not, proceed to Step 4.
  • The [Security] tab is not displayed when:
  • The drive to which the shared folder is set is formatted in FAT16 or FAT32.
  • Simple file sharing is enabled.
  1. Set the local-level access permission.

If the drive to which the shared folder is set is formatted in NTFS, you need to set both the local-level and network-level access permissions.

  • 1. In the [<Folder name> Properties], click the [Security] tab.
  • 2. Click [Add...] to open the [Select Users or Groups] dialog box.

  • 3. Type "Everyone" in [Enter the object names to select].

  • 4. Click [Check Names]. Make sure that the correct object name is typed.
  • If the object name is entered incorrectly, you see the [Name Not Found] dialog box. If this happens, click [Cancel] to check whether or not the computer name and user name are incorrect.
  • 5. Click [OK] to close the [Select Users or Groups] dialog box.
  • 6. In the [Security] sheet, under [Name], select [Everyone]. Select the [Full Control] box under [Allow].

  • Select the [Full Control] box so that you can store data scanned with this machine on a computer (the file server).
  1. Click [OK] to close the [<Folder name> Properties] dialog box.
  1. Activate the Guest user account.
  • 1. Right-click the [My Computer] icon on the desktop. Click [Manage] to open the [Computer Management] window.
  • 2. Under [System Tools], click [Local Users and Groups].
  • 3. Double-click the [Guest] user.

  • 4. Deselect [Account is Disabled] to activate the Guest user account.

  • 5. Click [OK] to close the [Guest Properties] dialog box.

Proceed to "Settings from the Machine (File Sharing)."



File Sharing without Access Restriction (Windows Server 2003)

Return to Overview


Access permissions

If "Access permissions" are granted to users who are registered for computers, they are authorized to operate folders and files.

This section describes the procedure for granting FULL Control permission to the "Everyone" account so that any user can access the shared folder.

There are two types of access permissions:

  • Network-level access permission

This is to control users who access to the shared folder over the network.

  • Local-level access permission

This is to control users who access folders by logging on to their computers.
The local-level access permission can be set only when the drive in which folders are located is formatted in NTFS.

  1. Set a shared folder.
  • 1. Create a new shared folder in any drive.

It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive.

Ex.: C:\share

  • 2. Right-click the created folder.
  • 3. Select [Sharing and Security...] to open the [<Folder name> Properties] dialog box.

  • 4. Select [Share this folder].

  1. Set the network-level access permission.
  • 1. In the [Sharing] sheet, click the [Permissions] button to open the [Permissions for <Folder Name>].

  • 2. In the [Permissions for <Folder name>], under [Group or user names], select [Everyone] to grant. Select the [Full Control] box under [Allow] if not selected.

  • Select the [Full Control] box so that you can store data scanned with this machine on a computer (the file server).
  • 3. Click [OK] to close the [Permissions for <Folder Name>] dialog box.
  • 4. If the [Security] tab is displayed in the [<Folder name> Properties], proceed to Step 3 to set the local-level access permission. If not, proceed to Step 4.
  • The [Security] tab is not displayed when:
  • The drive to which the shared folder is set is formatted in FAT16 or FAT32.
  • Simple file sharing is enabled.
  1. Set the local-level access permission.

If the drive to which the shared folder is set is formatted in NTFS, you need to set both the local-level and network-level access permissions.

  • 1. In the [<Folder name> Properties], click the [Security] tab.
  • 2. Click [Add...] to open the [Select Users or Groups] dialog box.

  • 3. Type "Everyone" in [Enter the object names to select].

  • 4. Click [Check Names]. Make sure that the correct object name is typed.
  • If the object name is entered incorrectly, you see the [Name Not Found] dialog box. If this happens, click [Cancel] to check whether or not the computer name and user name are incorrect.
  • 5. Click [OK] to close the [Select Users or Groups] dialog box.
  • 6. In the [Security] sheet, under [Group or user names], select [Everyone]. Select the [Full Control] box under [Allow].

  • Select the [Full Control] box so that you can store data scanned with this machine on a computer (the file server).
  1. Click [OK] to close the [<Folder name> Properties] dialog box.
  1. Activate the Guest user account.
  • 1. Right-click the [My Computer] icon on the desktop. Click [Manage] to open the [Computer Management] window.
  • 2. Under [System Tools], click [Local Users and Groups].
  • 3. Double-click the [Guest] user.

  • 4. Deselect [Account is Disabled] to activate the Guest user account.

  • 5. Click [OK] to close the [Guest Properties] dialog box.

Proceed to "Settings from the Machine (File Sharing)."



File Sharing without Access Restriction (Windows XP)

Return to Overview

If you are using Windows XP Professional or Windows XP Home Edition, use simple file sharing to set up the shared folders without access control.


Remark
  • If you are using Windows XP Professional and simple file sharing is disabled, follow the procedures below to enable it.
  • On the [Start] menu, select [Control Panel], and then select [Folder Options] to open the [Folder Options] dialog box.
  • Select the [View] tab.
  • Under [Advanced settings], select the [Use simple file sharing (Recommended)] check box.
  • Click [OK] to close the [Folder Options] dialog box.
  1. Create a new shared folder in any drive.

It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive.

Ex.: C:\share

  1. Right-click the created folder.
  1. Select [Sharing and Security...] to open the [<Folder name> Properties] dialog box.

  1. Click [If you understand the security risks but want to share files without running the wizard, click here.].

  • This message is only displayed the first time you open the dialog box. If you are opening the dialog box for the second or subsequent time, proceed to Step 6.
  1. In the [Enable File Sharing] dialog box, select the [Just enable file sharing] check box, and then click [OK].

  1. Select the [Share this folder on the network] and [Allow network users to change my files] check boxes.

  1. Click [OK] to close the [<Folder name> Properties] dialog box.

Proceed to "Settings from the Machine (File Sharing)."



File Sharing without Access Restriction (Public Folder) (Windows Vista)

Return to Overview

In Windows Vista, you can use the special folder named "Public folder," which allows files to be shared with other users on the same network. Using Public folder, you can set up a shared folder without access control.


Sharing the Public folder

  1. On the [Start] menu, select [Control Panel] to open [Control Panel].

  1. Click [Set up file sharing] to open the [Network and Sharing Center] window.


  1. In the [Network and Sharing Center] window, click the downwards arrow next to [Public folder sharing].


  1. Select [Turn on sharing so anyone with network access can open, change, and create files], and then click [Apply].

  • Do not select [Turn on sharing so anyone with network access can open files]. Otherwise, you will not be able to store a document scanned with this machine in a shared folder.
  • If the [User Account Control] dialog box appears in Windows Vista, click [Continue].

  1. Click the downwards arrow next to [Password protected sharing].


  1. Click [Turn off password protected sharing], and then click [Apply].

  • If the [User Account Control] dialog box appears in Windows Vista, click [Continue].

Creating a folder to store a file

You can store a file in the first level of the Public folder. This section describes the procedure for creating a new folder in which to store a file in the Public folder.


  1. Display the Public folder in Windows Explorer, etc.

  1. Create a new folder in the Public folder.

Proceed to "Settings from the Machine (File Sharing)."



File Sharing with Access Restriction

Return to Overview

Follow the procedures below to set up file sharing with access restriction.


If you are using Windows 2000

Creating a User Account for Accessing a Shared Folder (Windows 2000)


Setting a Shared Folder and Access Permissions (Windows 2000)


If you are using Windows Server 2003

Creating a User Account for Accessing a Shared Folder (Windows Server 2003)


Setting a Shared Folder and Access Permissions (Windows Server 2003)


If you are using Windows XP

Creating a User Account for Accessing a Shared Folder (Windows XP)


Setting a Shared Folder and Access Permissions (Windows XP)


If you are using Windows Vista

Creating a User Account for Accessing a Shared Folder (Windows Vista)


Setting a Shared Folder and Access Permissions (Windows Vista)



Creating a User Account for Accessing a Shared Folder (Windows 2000)

Return to Overview

You need to create user accounts for users who access the shared folder in advance. This section describes the procedure for creating a new account on your computer.


Remark
  • Even if you do not create a new account by following the procedures below, you can add a pre-registered account for users who are permitted to access the shared folder. In such case, you need to create a password if one has not been set for the pre-registered account. Once the password is created, the user is prompted to type it when he/she logs on to a computer.
  1. Right-click the [My Computer] icon on the desktop. Click [Manage] to open the [Computer Management] dialog box.
  1. Under [System Tools], double-click [Local Users and Groups].

  1. Right-click the [Users] folder. Click [New User].
  1. Set up the user accessing the shared folder.

  • 1. In the [New User] dialog box, enter the user name in [User name]
  • 2. Enter the password in [Password]. Re-enter the password in [Confirm password].

Enter a user name not longer than 20 alphanumeric characters, and a password not longer than 14 alphanumeric characters.

  • 3. Deselect [User must change password at next logon].
  • 4. Select [Password never expires].
  • 5. Confirm the settings. Click [Create].
  1. Close the [Computer Management] dialog box.

Proceed to "Setting a Shared Folder and Access Permissions (Windows 2000)."



Setting a Shared Folder and Access Permissions (Windows 2000)

Return to Overview

Once you create the account on your computer, create a shared folder. Add the created account to the shared folder as a user who is permitted to access that folder. Set access permissions so that the user can that folder as well.


Access permissions

If "Access permissions" are granted to users who are registered to computers, they are authorized to operate folders and files.

There are two types of access permissions:

  • Network-level access permission

This is to control users who access to the shared folder over the network.

  • Local-level access permission

This is to control users who access folders by logging on to their computers.
The local-level access permission can be set only when the drive in which the folders are located is formatted in NTFS.

  1. Set a shared folder.
  • 1. Create a new shared folder in any drive.

Creating the folder in the place where users can find it easily, such as the first level in C drive, is recommended.

Ex) C:\share

  • 2. Right-click the created folder.
  • 3. Select [Sharing] to open the [<Folder name> Properties] dialog box.

  • 4. Select [Share this folder].

  1. Set the network-level access permission.
  • 1. In the [Sharing] sheet, click the [Permissions] button to open the [Permissions for <Folder Name>].

  • 2. Click [Add...] to open the [Select Users or Groups] dialog box.

  • 3. Type [Computer Name]\[User Name] in [Enter the object names to select].



  • 4. Click [Check Names]. Make sure that the correct object name is typed.
  • If the object name is entered incorrectly, the [Name Not Found] dialog box appears. If this happens, click [Cancel] to check whether or not the computer name and user name are incorrect.
  • 5. Click [OK] to close the [Select Users or Groups] dialog box.
  • 6. In the [Permissions for <Folder name>], under [Group or user names], select the user whom you want to grant permission. Select the [Full Control] box under [Allow].

  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  • 7. Click [OK] to close the [Permissions for <Folder Name>] dialog box.
  • 8. If the [Security] tab is displayed in the [<Folder name> Properties], proceed to Step 3 to set the local-level access permission. If not, proceed to Step 4.

  • The [Security] tab is not displayed when:
  • The drive to which the shared folder is set is formatted in FAT16 or FAT32.
  • Simple file sharing is enabled.
  1. Set the local-level access permission.

If the drive to which the shared folder is set is formatted in NTFS, you need to set the local-level as well as the network-level access permissions.

  • 1. In the [<Folder name> Properties], click the [Security] tab.
  • 2. Click [Add...] to open the [Select Users or Groups] dialog box.

  • 3. Type [Computer Name]\[User Name] in [Enter the object names to select].



  • 4. Click [Check Names]. Make sure that the correct object name is typed.
  • The object name is entered incorrectly, you see the [Name Not Found] dialog box. If this happens, click [Cancel] to check whether or not the computer name and user name are incorrect.
  • 5. Click [OK] to close the [Select Users or Groups] dialog box.
  • 6. In the [Security] sheet, under [Name], select the user whom you want to grant permission. Select the [Full Control] box under [Allow].

  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  1. Click [OK] to close the [<Folder name> Properties] dialog box.

Proceed to "Settings from the Machine (File Sharing)."



Creating a User Account for Accessing a Shared Folder (Windows Server 2003)

Return to Overview

You need to create user accounts for users who access the shared folder in advance. This section describes the procedure for creating a new account on your computer.


Remark
  • Even if you do not create a new account by following the procedures below, you can add a pre-registered account for users who are permitted to access the shared folder. In such case, you need to create a password if one has not been set for the pre-registered account. Once the password is created, the user is prompted to type it when he/she logs on to a computer.
  1. Click [Start] on the Windows taskbar, right-click [My Computer]. Click [Manage] to open the [Computer Management] dialog box.
  1. Under [System Tools], double-click [Local Users and Groups].

  1. Right-click the [Users] folder. Click [New User].
  1. Set up the user accessing the shared folder.

  • 1. In the [New User] dialog box, enter the user name in [User name]
  • 2. Enter the password in [Password]. Re-enter the password in [Confirm password].

Enter a user name not longer than 20 alphanumeric characters, and a password not longer than 24 alphanumeric characters.

  • 3. Deselect [User must change password at next logon].
  • 4. Select [Password never expires].
  • 5. Confirm the settings. Click [Create].
  1. Close the [Computer Management] dialog box.

Proceed to "Setting a Shared Folder and Access Permissions (Windows Server 2003)"



Setting a Shared Folder and Access Permissions (Windows Server 2003)

Return to Overview

Once you create the account on your computer, create a shared folder. Add the created account to the shared folder as a user who is permitted to access that folder. Set access permissions so that the user can that folder as well.


Access permissions

If "Access permissions" are granted to users who are registered to computers, they are authorized to operate folders and files.

There are two types of access permissions:

  • Network-level access permission

This is to control users who access to the shared folder over the network.

  • Local-level access permission

This is to control users who access folders by logging on to their computers.
The local-level access permission can be set only when the drive in which the folders are located is formatted in NTFS.

  1. Set a shared folder.
  • 1. Create a new shared folder in any drive.

It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive.

Ex.: C:\share

  • 2. Right-click the created folder.
  • 3. Select [Sharing and Security...] to open the [<Folder name> Properties] dialog box.

  • 4. Select [Share this folder].

  1. Set the network-level access permission.
  • 1. In the [Sharing] sheet, click the [Permissions] button to open the [Permissions for <Folder Name>].

  • 2. Click [Add...] to open the [Select Users or Groups] dialog box.

  • 3. Type [Computer Name]\[User Name] in [Enter the object names to select].



  • 4. Click [Check Names]. Make sure that the correct object name is typed.
  • If the object name is entered incorrectly, the [Name Not Found] dialog box appears. If this happens, click [Cancel] to check whether or not the computer name and user name are incorrect.
  • 5. Click [OK] to close the [Select Users or Groups] dialog box.
  • 6. In the [Permissions for <Folder name>], under [Group or user names], select the user whom you want to grant permission. Select the [Full Control] box under [Allow].

  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  • 7. Click [OK] to close the [Permissions for <Folder Name>] dialog box.
  • 8. If the [Security] tab is displayed in the [<Folder name> Properties], proceed to Step 3 to set the local-level access permission. If not, proceed to Step 4.

  • The [Security] tab is not displayed when:
  • The drive to which the shared folder is set is formatted in FAT16 or FAT32.
  • Simple file sharing is enabled.
  1. Set the local-level access permission.

If the drive to which the shared folder is set is formatted in NTFS, you need to set the local-level as well as the network-level access permissions.

  • 1. In the [<Folder name> Properties], click the [Security] tab.
  • 2. Click [Add...] to open the [Select Users or Groups] dialog box.

  • 3. Type [Computer Name]\[User Name] in [Enter the object names to select].

  • 4. Click [Check Names]. Make sure that the correct object name is typed.
  • If the object name is entered incorrectly, you see the [Name Not Found] dialog box. If this happens, click [Cancel] to check whether or not the computer name and user name are incorrect.
  • 5. Click [OK] to close the [Select Users or Groups] dialog box.
  • 6. In the [Security] sheet, under [Group or user names], select the user whom you want to grant permission. Select the [Full Control] box under [Allow].

  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  1. Click [OK] to close the [<Folder name> Properties] dialog box.

Proceed to "Settings from the Machine (File Sharing)."



Creating a User Account for Accessing a Shared Folder (Windows XP)

Return to Overview

You need to create user accounts for users who access the shared folder in advance. This section describes the procedure for creating a new account on your computer.


Remark
  • Even if you do not create a new account by following the procedures below, you can add a pre-registered account for users who are permitted to access the shared folder. In such case, you need to create a password if one has not been set for the pre-registered account. Once the password is created, the user is prompted to type it when he/she logs on to a computer.
  1. On the [start] menu, select [Control Panel] to open [Control Panel].
  1. Click [User Accounts].

  1. In the [User Accounts] dialog box, click [Create a new account].

  1. Type a user name in [Type a name for the new account], and then click [Next>].

  • The user name must be up to 20 alphanumeric characters long.
  1. Select [Limited], and then click [Create Account].

  1. Click the created user, and then click [Create a password].

  1. Type a password in [Type a new password] and [Type the new password again to confirm], and then click [Create Password].

  • The password must be up to 14 alphanumeric characters long.
  1. Close the [User Accounts] dialog box.

Proceed to "Setting a Shared Folder and Access Permissions (Windows XP)."



Setting a Shared Folder and Access Permissions (Windows XP)

Return to Overview

Once you create the account on your computer, create a shared folder. Add the created account to the shared folder as a user who is permitted to access that folder. Set access permissions so that the user can that folder as well.


Access permissions

If "Access permissions" are granted to users who are registered to computers, they are authorized to operate folders and files.

There are two types of access permissions:

  • Network-level access permission

This is to control users who access to the shared folder over the network.

  • Local-level access permission

This is to control users who access folders by logging on to their computers.
The local-level access permission can be set only when the drive in which the folders are located is formatted in NTFS.

  1. Set a shared folder.
  • 1. Create a new shared folder in any drive.

Creating the folder in the place where users can find it easily, such as the first level in C drive, is recommended.

Ex) C:\share

  • 2. Right-click the created folder.
  • 3. Select [Sharing and Security...] to open the [<Folder name> Properties] dialog box.

  • 4. Select [Share this folder].

  1. Set the network-level access permission.
  • 1. In the [Sharing] sheet, click the [Permissions] button to open the [Permissions for <Folder Name>].

  • 2. Click [Add...] to open the [Select Users or Groups] dialog box.

  • 3. Type [Computer Name]\[User Name] in [Enter the object names to select].

  • 4. Click [Check Names]. Make sure that the correct object name is typed.
  • If the object name is entered incorrectly, the [Name Not Found] dialog box appears. If this happens, click [Cancel] to check whether or not the computer name and user name are incorrect.
  • 5. Click [OK] to close the [Select Users or Groups] dialog box.
  • 6. In the [Permissions for <Folder name>], under [Group or user names], select the user whom you want to grant permission. Select the [Full Control] box under [Allow].

  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  • 7. Click [OK] to close the [Permissions for <Folder Name>] dialog box.
  • 8. If the [Security] tab is displayed in the [<Folder name> Properties], proceed to Step 3 to set the local-level access permission. If not, proceed to Step 4.

  • The [Security] tab is not displayed when:
  • The drive to which the shared folder is set is formatted in FAT16 or FAT32.
  • Simple file sharing is enabled.
  1. Set the local-level access permission.

If the drive to which the shared folder is set is formatted in NTFS, you need to set the local-level as well as the network-level access permissions.

  • 1. In the [<Folder name> Properties], click the [Security] tab.
  • 2. Click [Add...] to open the [Select Users or Groups] dialog box.

  • 3. Type [Computer Name]\[User Name] in [Enter the object names to select].

  • 4. Click [Check Names]. Make sure that the correct object name is typed.
  • If the object name is entered incorrectly, you see the [Name Not Found] dialog box. If this happens, click [Cancel] to check whether or not the computer name and user name are incorrect.
  • 5. Click [OK] to close the [Select Users or Groups] dialog box.
  • 6. In the [Security], under [Group or user names], select the user whom you want to grant permission. Select the [Full Control] box under [Allow].

  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  1. Click [OK] to close the [<Folder name> Properties] dialog box.

Proceed to "Settings from the Machine (File Sharing)."



Creating a User Account for Accessing a Shared Folder (Windows Vista)

Return to Overview

You need to create user accounts for users who access the shared folder in advance. This section describes the procedure for creating a new account on your computer.


Remark
  • Even if you do not create a new account by following the procedures below, you can add a pre-registered account for users who are permitted to access the shared folder. In such case, you need to create a password if one has not been set for the pre-registered account. Once the password is created, the user is prompted to type it when he/she logs on to a computer.
  1. On the [Start] menu, select [Control Panel] to open [Control Panel].
  1. Click [Add or remove user accounts].

  • If the [User Account Control] dialog box appears in Windows Vista, click [Continue].
  1. In the [Manage Accounts] dialog box, click [Create a new account].

  1. In the [Create New Account] dialog box, select [Standard user], and then click [Create Account].

  • The user name must be up to 20 alphanumeric characters long.
  1. Click the user name created in the [Change an Account], and then click [Create a password].

  1. In the [Create Password] dialog box, type the password in two boxes circled in black, and then click [Create password].

  • The password must be up to 14 alphanumeric characters long.
  1. Close the [Change an Account] dialog box.

Proceed to "Setting a Shared Folder and Access Permissions (Windows Vista)."



Setting a Shared Folder and Access Permissions (Windows Vista)

Return to Overview

Once you create the account on your computer, create a shared folder. Add the created account to the shared folder as a user who is permitted to access that folder. Set access permissions so that the user can that folder as well.

  1. Create a shared folder in any drive.

It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive.

Ex.: C:\share

  • Use alphanumeric characters to name the folder.
  1. Right-click the created folder.
  1. Select [Share...] to open the [File Sharing] dialog box.

  1. Click [] on the left side of [Add...]. Select the user. Click [Add...].

  1. Select the added user. Select the [Contributor] or [Co-owner] check box. Click [Share].

  • If the [User Account Control] dialog box appears in Windows Vista, click [Continue].
  • Access permissions in Windows Vista
  • Reader: A reader can only view shared files.
  • Contributor: A contributor can create, alter and delete shared files, but not alter access permissions.
  • Co-owner: A co-owner can perform all file operations including creating, altering and deleting shared files and altering access permissions.
  1. Click [Done] to close the [File Sharing] dialog box.

Proceed to "Settings from the Machine (File Sharing)."



Setting File Server (File Sharing) (Mac OS X)

Return to Overview


Remark
  • Samba 2.2.8a or later is supported.
  • The following procedures are based on Mac OS X version 10.4. The procedures may differ depending on the versions of Mac OS X you are using.
  • In some environments, detailed settings may be required in order to use Samba. For details, consult your network manage.
  1. Log in to Mac OS X as Administrator.
  1. Specify the user to whom you want to send data, and then the password.
  • 1. Click the [Accounts] icon in the [System Preferences] window.
  • 2. Click [] to create a new account.
  • 3. Enter a user name, and a password not longer than 14 alphanumeric characters.
  • 4. Close the Accounts Windows.
  1. Start the Windows Sharing services under Mac OS X.
  • 1. Click the Apple icon in the top left of the screen → [System Preferences].
  • 2. Click the [Sharing] icon in the [System Preferences] window.
  • 3. Click to select the [Windows Sharing] → click [Start].
  • 4. Click [Accounts].
  • 5. Select the user account created in step 2.
  • 6. Enter the password entered in step 2.
  • 7. Click [Done].
  • 8. Close the Sharing Window.
  1. Log out of Mac OS X, and log in to Mac OS X in the user account created in step 2.
  1. Create a destination shared folder.

For example, create the [share] folder under the Home folder.

Proceed to "Settings from the Machine (File Sharing)."



Setting File Server (File Sharing) (UNIX/Linux)

Return to Overview


Remark
  • Samba 2.2.8a or later is supported.
  • In some environments, detailed settings may be required in order to use Samba. For details, consult your network manage.
  1. Log in to a workstation as a superuser.
  1. Set up the users who access Samba shared folder, and their passwords.

Set a user name not longer than 24 alphanumeric characters, and a password not longer than 14 alphanumeric characters.

Proceed to "Settings from the Machine (File Sharing)."



Settings from the Machine (File Sharing)

Return to Overview

This section describes how to set up the send files function of the Machine and specify the destination to which the document is sent.


Setting Up the Send Files Function of the Machine

Specifying Destinations


Setting Up the Send Files Function of the Machine

Return to Overview

Follow the procedure below to set up the send files function of the machine.
The default setting is <On>.

The default settings are as follows:

  • <SMB Settings>: <On>
  • <Use LM Announce>: <Off>
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <SMB Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  • <Off>: Does not send data to the file server.
  • <On>: Sends data to the file server.
  1. Use [], [] or (Scroll Wheel) to select <Sever Name>, then press [OK].
  1. Use the software keyboard to enter the name of this machine, then press the right Any key to select <Set>.

You can also leave this field blank.

This name is displayed in Windows Explorer, etc.

  1. Use [], [] or (Scroll Wheel) to select <Workgroup Name>, then press [OK].
  1. Use the software keyboard to enter workgroup name, then press the right Any key to select <Set>.

Enter the same name as that of the target computer that has the shared folder in which to store the scanned document.
You can also leave this field blank.

  1. Use [], [] or (Scroll Wheel) to select <Comment>, then press [OK].
  1. Use the software keyboard to enter a comment, then press the right Any key to select <Set>.

You can also leave this field blank.

The typed comment is displayed on the network.

  1. Use [], [], or (Scroll Wheel) to select <Use LM Announce>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Off> or <On>, then press [OK].

<Off>: Does not notify the existence of this machine to LAN Manager. To avoid network congestion, Select this.
<On>: Notify the existence of this machine to LAN Manager.

  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.

Proceed to "Specifying Destinations."



Specifying Destinations

Return to Overview

To send a document a shared folder, you need to specify the destination to which the document is sent.
Set a destination address using the control panel.


Remark

File Sharing without Access Restriction

  • File Sharing without Access Restriction (Windows 2000)

Sample destination setting:

  • Server side settings:
[Computer name]: swan
[Share Name]: share

  • The machine's destination settings:
<Register Name>: The destination's name
The server protocol: <Windows (SMB)>
<Host Name>: \\swan (Double backslash "\\" can be omitted)
Computer name confirmed in step 5 in "Confirming Computer Name (Windows 2000)"
<Folder Name>: \share
Folder name created in step 1 in "File Sharing without Access Restriction (Windows 2000)"
<User Name>: Leave this box blank.
<Password>: Leave this box blank.
  • If you use <Windows (SMB): Browse> to specify each item, use that after the expiration of the time specified in "Setting Startup Time."
  • A maximum of 120 alphanumeric characters can be entered for both <Host Name> and <Folder Name> on the display.
  • If you switch the language of the display, <Host Name> and <Folder Name> may not be displayed correctly.
  • If the language of the display differs from the language of the computer on your network, <Host Name> and <Folder Name> may not be displayed correctly and you may not be able to browse the directories.

  • File Sharing without Access Restriction (Windows Server 2003)

Sample destination setting:

  • Server side settings:
[Computer name]: swan
[Share Name]: share

  • The machine's destination settings:
<Register Name>: The destination's name
The server protocol: <Windows (SMB)>
<Host Name>: \\swan (Double backslash "\\" can be omitted)
Computer name confirmed in step 5 in "Confirming Computer Name (Windows Server 2003)"
<Folder Name>: \share
Folder name created in step 1 in "File Sharing without Access Restriction (Windows Server 2003)"
<User Name>: Leave this box blank.
<Password>: Leave this box blank.
  • If you use <Windows (SMB): Browse> to specify each item, Use that after the expiration of the time specified in "Setting Startup Time."
  • A maximum of 120 alphanumeric characters can be entered for both <Host Name> and <Folder Name> on the display.
  • If you switch the language of the display, <Host Name> and <Folder Name> may not be displayed correctly.
  • If the language of the display differs from the language of the computer on your network, <Host Name> and <Folder Name> may not be displayed correctly and you may not be able to browse the directories.

  • File Sharing without Access Restriction (Windows XP)

Sample destination setting:

  • Server side settings:
[Computer name]: swan
[Share Name]: share

  • The machine's destination settings:
<Register Name>: The destination's name
The server protocol: <Windows (SMB)>
<Host Name>: \\swan (Double backslash "\\" can be omitted)
Computer name confirmed in step 5 in "Confirming Computer Name (Windows XP)"
<Folder Name>: \share
Folder name created in step 1 in "File Sharing without Access Restriction (Windows XP)."
<User Name>: Leave this box blank.
<Password>: Leave this box blank.
  • If you use <Windows (SMB): Browse> to specify each item, use that after the expiration of the time specified in "Setting Startup Time."
  • A maximum of 120 alphanumeric characters can be entered for both <Host Name> and <Folder Name> on the display.
  • If you switch the language of the display, <Host Name> and <Folder Name> may not be displayed correctly.
  • If the language of the display differs from the language of the computer on your network, <Host Name> and <Folder Name> may not be displayed correctly and you may not be able to browse the directories.

  • File Sharing without Access Restriction (Public Folder) (Windows Vista)

Sample destination setting:

  • Server side settings:
[Computer name]: swan
[Share Name]: share

  • The machine's destination settings:
<Register Name>: The destination's name
The server protocol: <Windows (SMB)>
<Host Name>: \\swan (Double backslash "\\" can be omitted)
Computer name confirmed in step 3 in "Confirming Computer Name (Windows Vista)"
<Folder Name>: \share
Folder name created in step 1 in "Sharing the Public folder" in "File Sharing without Access Restriction (Public Folder) (Windows Vista)"
Delimitate Public folder and the other folder using "\", as shown below.
Ex) \Public\share
<User Name>: Leave this box blank.
<Password>: Leave this box blank.
  • If you use <Windows (SMB): Browse> to specify each item, use that after the expiration of the time specified in "Setting Startup Time."
  • A maximum of 120 alphanumeric characters can be entered for both <Host Name> and <Folder Name> on the display.
  • If you switch the language of the display, <Host Name> and <Folder Name> may not be displayed correctly.
  • If the language of the display differs from the language of the computer on your network, <Host Name> and <Folder Name> may not be displayed correctly and you may not be able to browse the directories.

File Sharing with Access Restriction

  • File Sharing with Access Restriction (Windows 2000)

Sample destination setting:

  • Server side settings:
[Computer name]: swan
[Share Name]: share

  • The machine's destination settings:
<Register Name>: The destination's name
The server protocol: <Windows (SMB)>
<Host Name>: \\swan (Double backslash "\\" can be omitted)
Computer name confirmed in step 5 in "Confirming Computer Name (Windows 2000)"
<Folder Name>: \share
Folder name created in step 1 in "Setting a Shared Folder and Access Permissions (Windows 2000)"
<User Name>: User name entered in step 4 in "Creating a User Accessing a Shared Folder (Windows 2000)"
<Password>: Password entered in step 7 in "Creating a User Accessing a Shared Folder (Windows 2000)"
  • If you use <Windows (SMB): Browse> to specify each item, use that after the expiration of the time specified in "Setting Startup Time."
  • A maximum of 120 alphanumeric characters can be entered for both <Host Name> and <Folder Name> on the display.
  • If you switch the language of the display, <Host Name> and <Folder Name> may not be displayed correctly.
  • If the language of the display differs from the language of the computer on your network, <Host Name> and <Folder Name> may not be displayed correctly and you may not be able to browse the directories.

  • File Sharing with Access Restriction (Windows Server 2003)

Sample destination setting:

  • Server side settings:
[Computer name]: swan
[Share Name]: share

  • The machine's destination settings:
<Register Name>: The destination's name
The server protocol: <Windows (SMB)>
<Host Name>: \\swan (Double backslash "\\" can be omitted)
Computer name confirmed in step 5 in "Confirming Computer Name (Windows Server 2003)"
<Folder Name>: \share
Folder name created in step 1 in "Setting a Shared Folder and Access Permissions (Windows Server 2003)"
<User Name>: User name entered in step 4 in "Creating a User Accessing a Shared Folder (Windows Server 2003)"
<Password>: Password entered in step 7 in "Creating a User Accessing a Shared Folder (Windows Server 2003)"
  • If you use <Windows (SMB): Browse> to specify each item, use that after the expiration of the time specified in "Setting Startup Time."
  • A maximum of 120 alphanumeric characters can be entered for both <Host Name> and <Folder Name> on the display.
  • If you switch the language of the display, <Host Name> and <Folder Name> may not be displayed correctly.
  • If the language of the display differs from the language of the computer on your network, <Host Name> and <Folder Name> may not be displayed correctly and you may not be able to browse the directories.

  • File Sharing with Access Restriction (Windows XP)

Sample destination setting:

  • Server side settings:
[Computer name]: swan
[Share Name]: share

  • The machine's destination settings:
<Register Name>: The destination's name
The server protocol: <Windows (SMB)>
<Host Name>: \\swan (Double backslash "\\" can be omitted)
Computer name confirmed in step 5 in "Confirming Computer Name (Windows XP)."
<Folder Name>: \share
Folder name created in step 1 in "Setting a Shared Folder and Access Permissions (Windows XP)."
<User Name>: User name entered in step 4 in "Creating a User Accessing a Shared Folder (Windows XP)."
<Password>: Password entered in step 7 in "Creating a User Accessing a Shared Folder (Windows XP)."
  • If you use <Windows (SMB): Browse> to specify each item, use that after the expiration of the time specified in "Setting Startup Time."
  • A maximum of 120 alphanumeric characters can be entered for both <Host Name> and <Folder Name> on the display.
  • If you switch the language of the display, <Host Name> and <Folder Name> may not be displayed correctly.
  • If the language of the display differs from the language of the computer on your network, <Host Name> and <Folder Name> may not be displayed correctly and you may not be able to browse the directories.

  • File Sharing with Access Restriction (Windows Vista)

Sample destination setting:

  • Server side settings:
[Computer name]: swan
[Share Name]: share

  • The machine's destination settings:
<Register Name>: The destination's name
The server protocol: <Windows (SMB)>
<Host Name>: \\swan (Double backslash "\\" can be omitted)
Computer name confirmed in step 3 in "Confirming Computer Name (Windows Vista)"
<Folder Name>: \share
Folder name created in step 1 in "Setting a Shared Folder and Access Permissions (Windows Vista)"
<User Name>: User name entered in step 4 in "Creating a User Accessing a Shared Folder (Windows Vista)"
<Password>: Password entered in step 6 in "Creating a User Accessing a Shared Folder (Windows Vista)"
  • If you use <Windows (SMB): Browse> to specify each item, use that after the expiration of the time specified in "Setting Startup Time."
  • A maximum of 120 alphanumeric characters can be entered for both <Host Name> and <Folder Name> on the display.
  • If you switch the language of the display, <Host Name> and <Folder Name> may not be displayed correctly.
  • If the language of the display differs from the language of the computer on your network, <Host Name> and <Folder Name> may not be displayed correctly and you may not be able to browse the directories.

File Sharing (Mac OS X)

Sample destination setting:

  • The machine's destination settings:
<Register Name>: The destination's name
The server protocol: <Windows (SMB)>
<Host Name>: IP address of Macintosh
<Folder Name>: Enter a relative path to a folder to which files are sent:
\"user name" entered in step 2 in "Setting File Server (File Sharing) (Mac OS X)."\share
<User Name>: User name entered in step 2 in "Setting File Server (File Sharing) (Mac OS X)."
<Password>: Password entered in step 2 in "Setting File Server (File Sharing) (Mac OS X)."
  • If you use <Windows (SMB): Browse> to specify each item, Use that after the expiration of the time specified in "Setting Startup Time."
  • A maximum of 120 alphanumeric characters can be entered for both <Host Name> and <Folder Name> on the display.
  • If you switch the language of the display, <Host Name> and <Folder Name> may not be displayed correctly.
  • If the language of the display differs from the computer on your network, <Host Name> and <Folder Name> may not be displayed correctly, or you may not be able to browse the directories.

File Sharing (UNIX/Linux)

Sample destination setting:

  • Server side settings:
[Computer name]: swan
[Share Name]: share

  • The machine's destination settings:
<Register Name>: The destination's name
The server protocol: <Windows (SMB)>
<Host Name>: \\swan (Double backslash "\\" can be omitted)
<Folder Name>: \share
<User Name>: User name entered in "Setting File Server (File Sharing) (UNIX/Linux)."
<Password>: Password entered in "Setting File Server (File Sharing) (UNIX/Linux)."
  • If you use <Windows (SMB): Browse> to specify each item, use that after the expiration of the time specified in "Setting Startup Time." (the default setting startup time is <60 seconds>)
  • A maximum of 120 alphanumeric characters can be entered for both <Host Name> and <Folder Name> on the display.
  • If you switch the language of the display, <Host Name> and <Folder Name> may not be displayed correctly.
  • If the language of the display differs from the language of the computer on your network, <Host Name> and <Folder Name> may not be displayed correctly and you may not be able to browse the directories.


Setting Up a Computer for Printing/Sending a Fax

This section describes procedures for Setting Up a computer for printing/sending a fax.


System Requirements

The following system environments are compatible when printing or sending a fax from a computer:

  • OS
  • Microsoft Windows 2000 Server
  • Microsoft Windows 2000 Professional
  • Microsoft Windows XP Professional
  • Microsoft Windows XP Home Edition
  • Microsoft Windows Server 2003
  • Microsoft Windows Vista
  • Computers
  • Windows; IBM PC/compatibles
  • Protocol
  • TCP/IP

Remark
  • If you are using Windows 2000, you need to install Service Pack 4 or later.
  • Before setting up a computer for printing/sending a fax, it is necessary to perform the following setup procedures.
  • It is recommended that the network administrator perform the following procedures.

Settings from the Machine (Printing from PC/PC Fax)

Setting Printer Connection Method (LPD/Raw)

Setting Print Server


Settings from the Machine (Printing from PC/PC Fax)

Return to Overview

You can select the printing method over a TCP/IP network.

The default settings are as follows:

  • <LPD Print Settings>: <On>
  • <RAW Print Settings>: <On>
  • <Use Bidirectional>: <Off>
  • <USE WSD Print>: <On>
  • <USE WSD Browsing>: <On>
  • <USE Multicast Discovery>: <On>
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <LPD Print Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not use LPD.
  • <On>: Uses LPD as the print application.
  1. Use [], [] or (Scroll Wheel) to select <RAW Print Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not use Raw. Skip to step 12.
  • <On>: Uses Raw as the print application.
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not establish bidirectional communication using Port 9100.
  • <On>: Establishes bidirectional communication using Port 9100.
  1. Use [], [] or (Scroll Wheel) to select <WSD Print Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Use WSD Print>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not use WSD.
  • <On>: Use WSD (Web Services for Devices) as the print application. Skip to step 17.
  1. Use [], [] or (Scroll Wheel) to select <Use WSD Browsing>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not allow device information to be obtained using WSD.
  • <On>: Allows device information to be obtained using WSD.
  • <Use WSD Browsing> is automatically set to <On> when <Use WSD Print> is set to <Off>.
  1. Use [], [] or (Scroll Wheel) to select <Use Multicast Discovery>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not respond to multicast discovery requests.
  • <On>: Responds to multicast discovery requests.
  1. Press the right Any key to select <Set>.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Setting Printer Connection Method (LPD/Raw)

Return to Overview

  • Connecting to a TCP/IP Network:

All computers that use the machine must have TCP/IP client software installed and must be enabled for TCP/IP network use. For details, see the manuals provided with the operating system.

  • Installing the Printer Driver and Specifying the Machine Destination Setting:

To print from a computer, you must install a printer driver and specify a setting for the machine destination. The machine destination setting differs depending on the print application used for printing. Use the following information as a guide to determine the print application you are using, and then perform the necessary operations.

  • LPD: This is the print application generally used with TCP/IP.
  • Raw: This is a print application used with Windows 2000/XP/Server 2003/Vista. It can print at higher speeds than LPD.

Remark
  • In the following procedures, items displayed on the screen for Windows XP are used; items might differ depending on your operating system.
  1. Open the printer properties dialog box.
  • For Windows Vista, click [Start] on the Windows task bar → [Control Panel] → [Printer] under [Hardware and Sound].
  • For Windows 2000, click [Start] on the Windows task bar → [Settings] → [Printers].
  • For Windows XP Professional/Server 2003, click [start] on the Windows task bar → [Printers and Faxes].
  • For Windows XP Home Edition, click [start] on the Windows task bar → [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes].
  1. Right-click the icon of the printer you installed → select [Properties].
  1. Display the [Ports] sheet by clicking the [Ports] tab.

  1. Open the [Printer Ports] dialog box by clicking [Add Port].
  1. From [Available ports types], select [Standard TCP/IP Port] → click [New Port].

The Add Standard TCP/IP Printer Port Wizard starts.

  1. Click [Next].
  1. In [Printer Name or IP Address], enter the machine IP address or machine host name → click [Next].

After the computer has confirmed that there is a machine in which the entered IP address is assigned, the [Completing the Add Standard TCP/IP Printer Port Wizard] window appears.

  1. Click [Finish].

If the dialog box displays [Additional Port Information Required], follow the instructions on the screen to search again, or click [Standard] → click [Canon Network Printing Device with P9100] from the pull-down list → click [Next].

  1. Click [Close] to close the [Printer Ports] dialog box.
  1. In the printer properties dialog box, click [Configure Port] → Click [LPR] under [Protocol] → enter a print queue in [Queue Name] under [LPR Settings].

If you want to use Raw, confirm [Raw] under [Protocol] is selected, and proceed to step 11.

  • You can specify a print queue in [Queue Name]. The following three print queues are available:
    LP: The machine prints according to its spool settings. Normally select this option.
    SPOOL: The machine prints only after spooling a print job on the hard disk, regardless of its spool settings.
    DIRECT: The machine prints without spooling a print job on the hard disk, regardless of its spool settings.
  1. Click [OK].
  1. Click [Close].


Setting Print Server

Return to Overview

If Windows 2000/XP/Server 2003/Vista is on your network, the following procedure enables you to set up a print server for more efficient management of network printers. Once a print server is set up, print jobs can be managed by the print server. Also, by setting up an alternate driver for the print server, printer drivers can be installed in each computer via the network.

  1. Open the printer properties dialog box.
  • For Windows Vista, click [Start] on the Windows task bar → [Control Panel] → [Hardware and Sound] → [Printers].
  • For Windows 2000, click [Start] on the Windows task bar → [Settings] → [Printers].
  • For Windows XP Professional/Server 2003, click [start] on the Windows task bar → [Printers and Faxes].
  • For Windows XP Home Edition, click [start] on the Windows task bar → [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes].
  1. Right-click the icon of the printer you installed → select [Sharing].
  1. For Windows Vista, click [Change sharing options].

For other operating systems, skip to step 4.

  • Click [Continue] to proceed if the [User Account Control] dialog box appears.
  1. Select [Share this printer] (Windows 2000: [Shared as]) and enter a share name.
  1. If this machine is shared with users running different versions of Windows, click [Additional drivers].

When the alternate driver is installed, additional windows will open for entering the location of the file containing the printer driver. Follow the instructions in these windows.

  • To install the printer driver on another computer, use the [Printer Wizard] window for selecting the printer destination → select [Network printer] → select the shared printer for the computer selected in the print server.
  1. Click [OK].

The shared printer settings are complete.



Additional Network Settings

Depending your network environment, additional network settings may be required.


Remark
  • It is recommended that the network administrator perform the following procedures.

Setting SNMP

Setting Startup Time

Setting Speed and Duplex

Setting Dedicated Port (IPv4 Only)

Setting IPv4 DNS

Controlling Machine Access Using IPv4 Addresses

Setting IPv6 DNS

Controlling Machine Access Using IPv6 Addresses

Setting WINS

Setting PASV Mode for FTP

Setting FTP Extension

Setting the Use of HTTP

Setting Port Number

Setting Proxy

Limiting Machine Access to a Certain MAC Address

Confirming the Department ID and Password


Setting SNMP

Return to Overview

SNMP helps monitor the state of the machine and collects information on it. The following two items can be set:

The default settings are as follows:

  • <SNMP Settings>: <On>
  • <Community Name 1>: <public>
  • <Writable SNMP 1>: <On>
  • <Writable SNMP 2>: <Off>
  • <Print Mgt. Info from Host>: <On>

<COMMUNITY NAME>:

Sets the SNMP community name. You can specify up to two community names.

<SNMP WRITABLE>:

Enables the computers on the network to access the machine and modify its settings if this item is activated. You can specify this setting for each community separately.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <SNMP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: When you do not use an SNMP utility.
  • <On>: When you set or browse each item of the machine with utility that uses SNMP to obtain information.
  • If you want to use a Canon printer driver or utility, select <On> for both <SNMP Settings> and <Dedicated Port Settings>.
  • You can restrict the IP addresses of computers on which items can be set or browsed. If you restrict the IP addresses, it is not possible to use the Remote UI to set or browse detailed information on computers other than those whose IP addresses are allowed, even if both <SNMP Settings> and <Dedicated Port Settings> are <On>. For details, see "Controlling Machine Access Using IPv4 Addresses."
  1. Use [], [] or (Scroll Wheel) to select <Community Name 1>, then press [OK].
  1. Use the software keyboard to enter the desired community name other than "public," then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Community Name 2>, then press [OK].

If you do not need to specify <Community Name 2>, skip to step 12.

  1. Use the software keyboard to enter the desired community name, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Writable SNMP 1>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not allow the computers on the network to access the machine and modify its settings.
  • <On>: Allows the computers on the network to access the machine and modify its settings.
  1. Use [], [] or (Scroll Wheel) to select <Writable SNMP 2>, then press [OK].

If you do not need to specify <Writable SNMP 2>, skip to step 16.

  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not allow the computers on the network to access the machine and modify its settings.
  • <On>: Allows the computers on the network to access the machine and modify its settings.
  1. Use [], [] or (Scroll Wheel) to select <Print Mgt. Info from Host>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not allow automatically the SNMP port monitoring function.
  • <On>: Allows automatically the SNMP port monitoring function to obtain printer management information such as information on print applications and printer ports.
  • This function is only available if you are using Windows Vista and set [Standard TCP/IP port] for the printer driver port.
  1. Press the right Any key to select <Set>.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Setting Startup Time

Return to Overview

If you connect the machine to a switching hub, it may not be able to connect to a network even though your network settings are set correctly.
This occurs because the spanning tree process performed between switching hubs prevents them from communicating with each other immediately after the machine connects to a switching hub. In this case, use the following procedure to delay the startup of network communication.
The default setting is <0 Seconds>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <Startup Time Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to the time period required to delay the startup of network communications for the machine, then press [OK].

You can also use the numeric keys to enter the time period.

You can enter the value from 0 to 300 (seconds).

  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Setting Speed and Duplex

Return to Overview

You can specify the communication method and Ethernet connection type.

The default settings are as follows:

  • <Auto Detection>: <On>
  • <Communication Mode>: <Half Duplex>
  • <Ethernet Type>: <10BASE-T>
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <Ethernet Driver Settings>, then press [OK].
  1. Confirm that a <Auto Detection> is displayed, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off>, then press <Set>.
  • <Off>: You have to manually specify the communication mode and Ethernet type.
  • <On>: Automatically determines the communication mode (Half duplex/Full duplex) and Ethernet type (10Base-T/100BaseTX). Press [OK] to proceed step 13.
  1. Use [], [] or (Scroll Wheel) to select <Communication Mode>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to the desired communication method, then press [OK].
  • <Half Duplex>: Sends and receives alternately.
  • <Full Duplex>: Sends and receives simultaneously.
  1. Use [], [] or (Scroll Wheel) to select <Ethernet Type>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to he desired Ethernet connection type, then press [OK].
  • <10BASE-T>: Establishes a 10Base-T network connection.
  • <100BASE-TX>: Establishes a 100Base-TX network connection.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Setting Dedicated Port (IPv4 Only)

Return to Overview

To set or browse detailed information on the machine with a Canon printer driver or utility, set <Dedicated Port Settings> to <On>.
The default setting is <On>.


Remark
  • If you want to use a Canon printer driver or utility, select <On> for both <SNMP Settings> and <Dedicated Port Settings>.
  • You can restrict the IP addresses of computers on which items can be set or browsed. If you restrict the IP addresses, it is not possible to use the Remote UI to set or browse detailed information on computers other than those whose IP addresses are allowed, even if both <SNMP Settings> and <Dedicated Port Settings> are <On>. For details, see "Controlling Machine Access Using IPv4 Addresses."
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <Dedicated Port Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: If you are not using a Canon printer driver or utility.
  • <On>: If you want to set or browse detailed information on the machine with a Canon printer driver or utility.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Setting IPv4 DNS

Return to Overview

DNS (Domain Name Service) is a service used for associating a host name (which is a name of a computer or a printer on a TCP/IPv4 network) with a unique IPv4 address.
The default setting is <Off> for <DNS Dynamic Update Set.>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv4 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <DNS Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <DNS Server Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Primary DNS Server>, then press [OK].
  1. Use - (numeric keys) to enter the IPv4 address of a primary DNS server, then press [OK].
  • If <BOOTP> or <DHCP> is set to <On>, the IP address of a DNS server you set manually will be overwritten.
  1. Use [], [] or (Scroll Wheel) to select <Secondary DNS Server>, then press [OK].

If you do not need to specify secondary DNS server, skip to step 14.

  1. Use - (numeric keys) to enter the IPv4 address of a Secondary DNS server, then press [OK].
  • If <BOOTP> or <DHCP> is set to <On>, the IP address of a DNS server you set manually will be overwritten.
  1. Press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <DNS Host/Domain Name>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Host Name>, then press [OK].
  1. Use the software keyboard to enter the desired host name, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Domain Name>, then press [OK].
  1. Use the software keyboard to enter the network domain name, then press the right Any key to select <Set>.
  1. Press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <DNS Dynamic Update Set.>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not use the DNS server dynamic update function.
  • <On>: Use the DNS server dynamic update function.
  • The DNS dynamic update function enables the machine to register its IP address, host name, and domain name to the DNS server automatically. This function is available in the environment where there is a dynamic DNS server.
  • To use the DNS dynamic update function, enter the IP address of a DNS server, and the host name and domain name of the machine.
  • If you have a DHCP server running Windows 2000 Server that uses the DHCP service and want to register the machine's DNS record, configure the following settings in the DHCP server:
  • Under the DHCP server, right-click the [Scope] icon → click [Properties]. In the [DNS] sheet of the displayed dialog box, select [Automatically update DHCP client information in DNS] → [Update DNS only if DHCP client requests].
  • If you have a DHCP server running Windows Server 2003 that uses the DHCP service and want to register the machine's DNS record, configure the following settings in the DHCP server:
  • Under the DHCP server, right-click the [Scope] icon → click [Properties]. In the [DNS] sheet of the displayed dialog box, select [Enable DNS dynamic updates according to the settings below] → [Dynamically update DNS A and PTR records only if requested by the DHCP clients].
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Controlling Machine Access Using IPv4 Addresses

Return to Overview

You can restrict machine access from the computers on the network by specifying the range of IP addresses allowed or forbidden to access the machine.
The default setting is <Off>.


Remark
  • You can maintain security by setting the range of IP addresses for computers that can obtain access to the machine.
  • Once you set the range of IP addresses for computers that can browse or make the machine settings, it is not possible to use the Remote UI on computers whose IP addresses are not allowed, and no computer utility can be used to set or browse detailed information concerning the machine.
  • Once you set the range of IP addresses for computers that can send data (print/fax/I-fax job) to the machine, the machine rejects data sent from computers whose IP addresses are not allowed.

Registering a Single IPv4 Address to Prohibit

Registering a Range of IPv4 Addresses to Prohibit

Allowing Machine Access Only from Registered IPv4 Addresses

Editing Registered IPv4 Addresses

Deleting Registered IPv4 Addresses


Registering a Single IPv4 Address to Prohibit

Return to Overview

To register a single IPv4 Address to prohibit, follow the procedure below.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv4 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IP Address Range Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  • <Off>: Disables an IP address filter.
  • <On>: Enables an IP address filter.
  1. Use [], [] or (Scroll Wheel) to select <Register>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Single Address>, then press [OK].
  1. Use - (numeric keys) to enter the IPv4 address that is to be rejected, then press [OK].

You can register a maximum of 10 IPv4 addresses.

  1. Press the right Any key to select <Done>.
  1. Use [], [], or (Scroll Wheel) to select <On>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Registering a Range of IPv4 Addresses to Prohibit

Return to Overview

To register a range of IPv4 Addresses to prohibit, follow the procedure below.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv4 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IP Address Range Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  • <Off>: Disables an IP address filter.
  • <On>: Enables an IP address filter.
  1. Use [], [] or (Scroll Wheel) to select <Register>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Multiple Destinations>, then press [OK].
  1. Use - (numeric keys) to enter the first IPv4 address in the range, then press [OK].
  1. Use - (numeric keys) to enter the last IPv4 address in the range, then press [OK].

You can register a maximum of 10 IPv4 addresses.

  1. Press the right Any key to select <Done>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Allowing Machine Access Only from Registered IPv4 Addresses

Return to Overview

To allow machine access only from registered IPv4 addresses, follow the procedure below.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv4 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IP Address Range Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  • <Off>: Disables an IP address filter.
  • <On>: Enables an IP address filter.
  1. Use [], [] or (Scroll Wheel) to select <Edit/Confirm>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the address or address range, then press the left Any key to select <Menu>.
  1. Use [], [] or (Scroll Wheel) to select <Reject/Permit>, then press [OK].
  1. Press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Editing Registered IPv4 Addresses

Return to Overview

To edit registered IPv4 addresses, follow the procedure below.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv4 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IP Address Range Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  • <Off>: Disables an IP address filter.
  • <On>: Enables an IP address filter.
  1. Use [], [] or (Scroll Wheel) to select <Edit/Confirm>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the address or address range, then press the left Any key to select <Menu>.
  1. Use [], [] or (Scroll Wheel) to select <Edit>, then press [OK].

  • To edit a single IPv4 address:

  • 1. Use - (numeric keys) to enter the IPv4 address, then press [OK].
  • You can switch between registering a range of IPv4 addresses or a singleIPv4 address by pressing <Multiple Dest.> or <Single Address>.

  • To edit a range of IPv4 Addresses:

  • 1. Use - (numeric keys) to enter the first IPv4 address in the range, then press [OK].

  • 2. Use - (numeric keys) to enter the last IPv4 address in the range, then press [OK].
  • You can switch between registering a range of IPv4 addresses or a singleIPv4 address by pressing <Multiple Dest.> or <Single Address>.
  1. Press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Deleting Registered IPv4 Addresses

Return to Overview

To delete registered IPv4 addresses, follow the procedure below.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv4 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IP Address Range Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  • <Off>: Disables an IP address filter.
  • <On>: Enables an IP address filter.
  1. Use [], [] or (Scroll Wheel) to select <Edit/Confirm>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the address or address range, then press the left Any key to select <Menu>.
  1. Use [], [] or (Scroll Wheel) to select <Erase>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Setting IPv6 DNS

Return to Overview

DNS (Domain Name Service) is a service used for associating a host name (which is a name of a computer or a printer on a TCP/IPv6 network) with a unique IPv6 address.

The default settings are as follows:

  • <Use Same Host/Domain as IPv4>: <Off>
  • <DNS Dynamic Update>: <Off>
  • <Manual Address Regist.>: <Off>
  • <Register Stateful Address>: <Off>

Remark
  • <DNS Settings> can be selected when <Use IPv6> is set to <On>.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv6 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <DNS Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <DNS Server Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Primary DNS Server>, then press [OK].
  1. Use the software keyboard to enter the IPv6 address of a primary DNS server, then press the right Any key to select <Set>.
  • You cannot enter a multicast address or address composed entirely of zeros in <Primary DNS Server> or <Secondary DNS Server>.
  • If you set <Use DHCPv6> to <On>, the IPv6 address of a DNS server you set manually will be overwritten.
  1. Use [], [] or (Scroll Wheel) to select <Secondary DNS Server>, then press [OK].

If you do not need to specify secondary DNS server, skip to step 14.

  1. Use the software keyboard to enter the IPv6 address of a secondary DNS server, then press the right Any key to select <Set>.
  • You cannot enter a multicast address or address composed entirely of zeros in <Primary DNS Server> or <Secondary DNS Server>.
  • If you set <Use DHCPv6> to <On>, the IPv6 address of a DNS server you set manually will be overwritten.
  1. Press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <DNS Host/Domain Name>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off>, then press the right Any key to <Set>.
  • <Off>: Sets a different host name or domain name for IPv6 communication.
  • <On>: Sets the same host name or domain name used with IPv4 communication for IPv6 communication. Press [OK] and skip to step 20.
  1. Use [], [] or (Scroll Wheel) to select <Host Name>, then press [OK].
  1. Use the software keyboard to enter the desired host name, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Domain Name>, then press [OK].
  1. Use the software keyboard to enter the network domain name, then press the right Any key to select <Set>.
  • If you set <Use DHCPv6> to <On>, the IPv6 address of a DNS server you set manually will be overwritten.
  1. Press the right Any key to <Done>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <DNS Dynamic Update Set.>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  • <Off>: Does not use the DNS server dynamic update function. Skip to step 28.
  • <On>: Enables you to automatically register the IPv6 address, host name, and domain name set for the machine in the DNS server using dynamic DNS updating if your environment includes a dynamic DNS server.
  1. Use [], [] or (Scroll Wheel) to select <Manual Address Regist.>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not register a manual address in the DNS server using dynamic DNS updating.
  • <On>: Registers a manual address in the DNS server using dynamic DNS updating.
  1. Use [], [] or (Scroll Wheel) to select <Register Stateful Address>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not register a stateful address in the DNS server using dynamic DNS updating.
  • <On>: Registers a stateful address in the DNS server using dynamic DNS updating.
  • Windows 2000 Server and Windows Server 2003 do not support DHCPv6 servers.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Controlling Machine Access Using IPv6 Addresses

Return to Overview

You can restrict machine access from the computers on the network by specifying the range of IP addresses allowed or forbidden to access the machine.
The default setting is <Off>.


Remark
  • <IP Address Range Settings> can be selected when <Use IPv6> is set to <On>.
  • You can maintain security by setting the range of IP addresses for computers that can obtain access to the machine.
  • Once you set the range of IP addresses for computers that can browse or make the machine settings, it is not possible to use the Remote UI on computers whose IP addresses are not allowed, and no computer utility can be used to set or browse detailed information concerning the machine.
  • Once you set the range of IP addresses for computers that can send data (print/fax/I-fax job) to the machine, the machine rejects data sent from computers whose IP addresses are not allowed.

Registering a Single IPv6 Address to Prohibit

Registering a Range of IPv6 Addresses to Prohibit

Registering a Prefix for the IPv6 Address to Prohibit

Allowing Machine Access Only from Registered IPv6 Addresses

Editing Registered IPv6 Addresses

Deleting Registered IPv6 Addresses


Registering a Single IPv6 Address to Prohibit

Return to Overview

To register a single IPv6 Address to prohibit, follow the procedure below.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv6 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IP Address Range Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  • <Off>: Disables an IP address filter.
  • <On>: Enables an IP address filter.
  1. Use [], [] or (Scroll Wheel) to select <Register>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Single Address>, then press [OK].
  1. Use the software keyboard to enter a single IPv6 address, then press the right Any key to select <Set>.

You can register a maximum of 10 IPv6 addresses.

  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Registering a Range of IPv6 Addresses to Prohibit

Return to Overview

To register a range of IPv6 Addresses to prohibit, follow the procedure below.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv6 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IP Address Range Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  • <Off>: Disables an IP address filter.
  • <On>: Enables an IP address filter.
  1. Use [], [] or (Scroll Wheel) to select <Register>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Multiple Destinations>, then press [OK].
  1. Use the software keyboard to the first IPv6 address in the range, then press the right Any key to select <Set>.
  1. Use the software keyboard to the last IPv6 address in the range, then press the right Any key to select <Set>.

You can register a maximum of 10 IPv6 address ranges.

  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Registering a Prefix for the IPv6 Address to Prohibit

Return to Overview

To register a prefix for the IPv6 address to prohibit, follow the procedure below.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv6 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IP Address Range Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  • <Off>: Disables an IP address filter.
  • <On>: Enables an IP address filter.
  1. Use [], [] or (Scroll Wheel) to select <Register>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Prefix Address>, then press [OK].
  1. Use the software keyboard to the enter the IPv6 prefix, then press the right Any key to select <Set>.

You can register a maximum of 10 IPv6 address ranges.

  1. Use [], [], or (Scroll Wheel) to enter the prefix length, then press [OK].

You can also use the numeric keys to enter the prefix length.

  1. Press the right Any key to select <Done>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Allowing Machine Access Only from Registered IPv6 Addresses

Return to Overview

To allow machine access only from registered IPv6 addresses, follow the procedure below.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv6 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IP Address Range Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  • <Off>: Disables an IP address filter.
  • <On>: Enables an IP address filter.
  1. Use [], [] or (Scroll Wheel) to select <Edit/Confirm>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the address, address range or prefix, then press the left Any key to select <Menu>.
  1. Use [], [] or (Scroll Wheel) to select <Reject/Permit>, then press [OK].
  1. Press the right Any key to select <Done>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Editing Registered IPv6 Addresses

Return to Overview

To edit registered IPv6 addresses, follow the procedure below.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv6 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IP Address Range Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  • <Off>: Disables an IP address filter.
  • <On>: Enables an IP address filter.
  1. Use [], [] or (Scroll Wheel) to select <Edit/Confirm>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the address, address range or prefix, then press the left Any key to select <Menu>.
  1. Use [], [] or (Scroll Wheel) to select <Edit>, then press [OK].

  • To edit a single IPv6 address:
  • 1. Use the software keyboard to enter the a single IPv6 address, then press the right Any key to select <Set>.

  • To edit a range of IPv6 Addresses:
  • 1. Use the software keyboard to the first IPv6 address in the range, then press the right Any key to select <Set>.
  • 2. Use the software keyboard to the last IPv6 address in the range, then press the right Any key to select <Set>.

  • To edit a IPv6 prefix:
  • 1. Use the software keyboard to the enter the IPv6 prefix, then press the right Any key to select <Set>.
  • 2. Use - (numeric keys) to enter the prefix length, then press [OK].
  • You can also use the numeric keys to enter the prefix length.
  1. Press the right Any key to select <Done>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Deleting Registered IPv6 Addresses

Return to Overview

To delete registered IPv6 Addresses, follow the procedure below.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IPv6 Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <IP Address Range Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  • <Off>: Disables an IP address filter.
  • <On>: Enables an IP address filter.
  1. Use [], [] or (Scroll Wheel) to select <Edit/Confirm>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the address, address range or prefix, then press the left Any key to select <Menu>.
  1. Use [], [] or (Scroll Wheel) to select <Erase>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Setting WINS

Return to Overview

WINS (Windows Internet Name Service) is a service used for associating a NetBIOS name (which is a name of a computer or a printer on a NetBIOS network) with a unique IP address.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <WINS Configuration>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].

<Off>: Does not resolve the name with WINS. Skip to step 10.
<On>: Resolves the name with WINS.

  1. Use - (numeric keys) to enter the IPv4 address of a WINS, then press [OK].
  • If DHCP determines the IP address, the IP address obtained from a DHCP server is overwritten with the IP address of a WINS server (obtained from the DHCP server), whenever possible.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Setting PASV Mode for FTP

Return to Overview

Whether you use the PASV mode for FTP depends on the network environment you are using and the settings of the file server you are sending to. Before specifying the PASV mode for FTP, consult your network administrator.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Use PASV Mode for FTP>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Disables the PASV mode for FTP.
  • <On>: Enables the PASV mode for FTP.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Setting FTP Extension

Return to Overview

If you are sending to an imageWARE Document Manager folder, set the FTP server address specified in imageWARE Gateway as the destination. Set <FTP Extension> to <On>. Using imageWARE Document Manager and the Send function of the machine enables you to manage digitized paper documents and computer data on the network. For more information on imageWARE Document Manager, see the appropriate imageWARE Gateway documentation.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <FTP Extension>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Disables the FTP extension.
  • <On>: Enables the FTP extension.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Setting the Use of HTTP

Return to Overview

You can restrict the use of Remote UI.
The default setting is <On>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Use HTTP>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not use the Remote UI.
  • <On>: Uses the Remote UI.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Setting Port Number

Return to Overview

Depending on your network environment, you can change the port number for each protocol.

The default settings are as follows:

  • <LPD>: <515>
  • <RAW>: <9100>
  • <HTTP>: <80>
  • <SMTP Receive>: <25>
  • <POP3 Receive>: <110>
  • <FTP Sending>: <21>
  • <SMTP Send>: <25>
  • <SNMP>: <161>
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Port Number Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the protocol of which you want to change the port number (LPD, RAW, HTTP, SMTP Receive, POP3 Receive, FTP Sending, SMTP Send or SNMP), then press [OK].
  1. Use - (numeric keys) to enter the port number, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Setting Proxy

Return to Overview

You can set the use of the proxy server.

The default settings are as follows:

  • <Proxy Settings>: <Off>
  • <HTTP Proxy Server Port No.>: <80>
  • <Use Proxy in Same Domain>: <Off>
  • <Use Proxy in Authentication>: <Off>
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Proxy Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not use a proxy. Skip to step 22.
  • <On>: Uses a proxy. Proceed to step 9.
  1. Use [], [] or (Scroll Wheel) to select <HTTP Proxy Server Address>, then press [OK].
  1. Use the software keyboard to enter a proxy server IP address or FQDN, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <HTTP Proxy Server Port No.>, then press [OK].
  1. Use - (numeric keys) to enter the port number of a proxy server, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Use Proxy in Same Domain>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not use a proxy in the same domain.
  • <On>: Uses a proxy in the same domain.
  1. Use [], [] or (Scroll Wheel) to select <Use Proxy Authentication>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Option>.
  • <Off>: Does not use proxy authentication. Skip to step 22.
  • <On>: Uses proxy authentication.
  1. Use [], [] or (Scroll Wheel) to select <User Name>, then press [OK].
  1. Use the software keyboard to enter the user name to use for proxy authentication, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Password>, then press [OK].
  1. Use the software keyboard to enter the password to use for proxy authentication, then press the right Any key to select <Set>.
  1. Press the right Any key to select <Set>.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Limiting Machine Access to a Certain MAC Address

Return to Overview

You can restrict machine access from computers on the network by specifying the MAC addresses of the computers allowed to access the machine.
The default setting is <Off>.


Registering MAC Addresses to Allow

Editing Registered MAC Addresses

Deleting Registered MAC Addresses


Registering MAC Addresses to Allow

Return to Overview

To register the allowed MAC addresses, follow the procedure below.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Receiving MAC Address>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  • <Off>: Disables a MAC address filter.
  • <On>: Enables a MAC address filter.
  • If you select <On>, you will be unable to access from MAC addresses which have not been specified.
  1. Use [], [] or (Scroll Wheel) to select <Register>, then press [OK].
  1. Use the software keyboard to enter the MAC address of the computer allowed to access the machine, then press the right Any key to select <Set>.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Editing Registered MAC Addresses

Return to Overview

To edit registered MAC addresses, follow the procedure below.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Receiving MAC Address>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  • <Off>: Disables a MAC address filter.
  • <On>: Enables a MAC address filter.
  • If you select <On>, you will be unable to access from MAC addresses which have not been specified.
  1. Use [], [] or (Scroll Wheel) to select <Edit/Confirm>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the MAC address you want to edit, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Edit>, then press [OK].
  1. Use the software keyboard to enter the MAC address of the computer allowed to access the machine, then press the right Any key to select <Set>.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Deleting Registered MAC Addresses

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To delete registered MAC addresses, follow the procedure below.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Receiving MAC Address>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  • <Off>: Disables a MAC address filter.
  • <On>: Enables a MAC address filter.
  • If you select <On>, you will be unable to access from MAC addresses which have not been specified.
  1. Use [], [] or (Scroll Wheel) to select <Edit/Confirm>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select MAC address you want to delete, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Erase>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Confirming the Department ID and Password

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You can confirm the Department ID and password when printing using a driver that supports Windows Vista.
The default setting is <On>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm that a screen shown left appears on the display, then press the right Any key to select <Done>.
  1. Use [], [], or (Scroll Wheel) to select <TCP/IP Settings>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Confirm Dept. ID Password>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not confirm the Department ID and password when printing using a driver that supports Windows Vista.
  • <On>: Confirms the Department ID and password when printing using a driver that supports Windows Vista.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn off the machine, wait at least 10 seconds, and then, turn it on.



Managing the Machine

The machine enables you to use any of the following software to check the status and to specify the settings on your computer.

  • Web browser (Remote UI)
  • NetSpot Device Installer (Canon utility software included in the User Software CD)

Machine Management Using Web Browser (Remote UI)

You can use Remote UI installed in the machine to manage it on a web browser.
For using Remote UI, see "Using the Remote UI."


Machine Management Using NetSpot Device Installer

NetSpot Device Installer is utility software for specifying the initial settings of Canon devices connected to a network. Available on the CD-ROM, NetSpot Device Installer can be accessed directly without installation, enabling network users to quickly and easily specify the initial settings of network devices.
For instructions on how to use NetSpot Device Installer, see the online help for NetSpot Device Installer.