Security

Security Instructions



Specifying the System Manager Settings

You can set an ID and a password for the System Manager. To edit the System Manager Settings, you must enter the correct password.


Remark
  • When you use Department ID Management, you need to set both the System Manager ID and password. Otherwise, all users will be considered as System Manager, and anyone can access the <System Management Set.> menu from the control panel, or use the Remote UI without restriction. (See "Specifying the System Manager Settings.")
  • You can enter a maximum of 32 characters for the System Manager's name.
  • The maximum number of digits that you can store for the System Manager ID and System Password is seven. If you enter fewer than seven digits for either setting, the machine stores them with leading zeros. Example: If <321> is entered, <0000321> is stored.
  • You cannot store a System Manager ID made up of zeros only (i.e. <0000000>). If you enter a number that begins with zeros, the leading zeros are ignored. Example: If <02> or <002> is entered, <0000002> is stored.
  • To delete information that has been entered, press down (Clear) → enter the correct number.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with System Manager privileges.
  1. Use [], [], or (Scroll Wheel) to select <System Manager Info. Set.>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <System Mgmt. Dept. ID>, then press [OK].
  1. Use - (numeric keys) to enter a number, then press [OK].

You must set both a System Manager ID and password to manage the operations of the machine.

  1. Use [], [], or (Scroll Wheel) to select <System Mgmt. Password>, then press [OK].
  1. Use - (numeric keys) to enter a number, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <System Manager Name>, then press [OK].
  1. Use the software keyboard to enter the System Manager's name (up to 32 characters), then press the right Any key to select <Set>.

For information how to use the software keyboard, see "Entering Characters," in the Starter Guide.

  1. Press (Main Menu) to return to the Main Menu screen.


Device Information Settings

You can set a name for the machine, and enter information regarding its location.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with System Manager privileges.
  1. Use [], [], or (Scroll Wheel) to select <Device Info. Settings>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Device Name>, then press [OK].
  1. Use the software keyboard to enter the Device name (up to 32 characters), then press the right Any key to select <Set>.

For information how to use the software keyboard, see "Entering Characters," in the Starter Guide.

  1. Use [], [], or (Scroll Wheel) to select the <Location Information>, then press [OK].
  1. Use the software keyboard to enter the Location Information (up to 32 characters), then press the right Any key to select <Set>.

For information how to use the software keyboard, see "Entering Characters," in the Starter Guide.

  1. Press (Main Menu) to return to the Main Menu screen.


Department ID Management

You can register a Department ID and password for each department, and manage the machine by limiting its use to only those who enter the correct Department ID and password. This is called Department ID Management. Use Department ID Management to keep track of the copy, scan, and print totals for each department.

With Department ID Management, the following settings can be specified:

  • Turn Department ID Management ON or OFF.
  • Register the Department ID and password.
  • Set page limits for color/black-and-white scans, color/black-and-white prints, and color/black-and-white copies.
  • Accept or reject print jobs and Scan Jobs from computers with unknown IDs.

Remark
  • When you use Department ID Management, you need to set both the System Manager ID and password. Otherwise, all users will be considered as System Manager, and anyone can access the <System Management Set.> menu from the control panel, or use the Remote UI without restriction. (See "Specifying the System Manager Settings.")
  • The pages of received fax/I-fax documents and automatically printed reports are not counted as prints.
  • The maximum number of digits that you can store for the Department ID and password is seven. If you enter fewer than seven digits for either setting, the machine stores them with leading zeros. Example: If <321> is entered, <0000321> is stored.
  • You cannot register a Department ID or password made up of zeros only (i.e. <0000000>). If you enter a number that begins with zeros, the leading zeros are ignored.
    Example: If <02> or <002> is entered, <0000002> is stored.
  • If you make a mistake when entering a number, press (Clear) → enter the correct number.
  • You can set the page limit from 0 to 999,999 pages.

Registering the Department ID, Password, and Page Limit

Changing the Password and Page Limit

Erasing the Department ID and Password

Checking Counter Information

Clearing Each Page Total

Clearing All Page Total

Printing Counter Information (DEPT. INFO LIST)

Accepting Print Jobs with Unknown IDs

Accepting Scan Jobs with Unknown IDs

Accepting B&W Copy and Print Jobs without Entering a Department ID


Registering the Department ID, Password, and Page Limit

Return to Overview

The Department ID Management function enables you to register up to 1000 Department IDs for Color imageCLASS MF9170c and Color imageCLASS MF9150c, and 100 Department IDs for Color imageCLASS MF8450c.
The default settings for Department ID Management and each page limit setting are <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with System Manager privileges.
  1. Use [], [], or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Register ID/Password>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Register>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Dept. ID>, then press [OK].
  1. Use - (numeric keys) to enter the Department ID, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Password>, then press [OK].
  1. Use - (numeric keys) to enter the password, then press [OK].
  • If you do not want to set a password, you can use the machine by entering only the Department ID.
  1. Use [], [], or (Scroll Wheel) to select <Limit On/Off & Page Limit>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the desired function, then press [OK].

You can select <Total Print Limit>, <Total Color Print Limit>, <Total Black Print Limit>, <Color Copy Limit>, <Color Scan Limit>, <Color Print Limit>, <Black Copy Limit>, <Black Scan Limit>, or <Black Print Limit>.

  • <Total Print Limit> is the sum of <Total Color Print Limit> and <Total Black Print Limit>.
  • <Total Color Print Limit> is the sum of <Color Copy Limit> and <Color Print Limit>.
  • <Total Black Print Limit> is the sum of <Black Copy Limit> and <Black Print Limit>.
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <Off>: Does not set a page limit restriction. Skip to step 16.
  • <On>: Set a page limit restriction.
  1. Use - (numeric keys) to enter the maximum number of pages, then press [OK].
  • If either the color or black-and-white page limit is reached with [Auto-color Select] selected, you cannot perform any operations.
  • The machine stops printing if either the color or black-and-white page limit is reached while the machine is printing a document that contains both color and black-and-white areas.
  • The machine stops printing if either the total print limit or copy limit is reached while the machine is copying a document that contains both color and black-and-white areas.
  • The two printing functions with the fewest number of pages remaining until the page limit are displayed on the Copy Basic Features and Print Setting screen. However, only the total print function is displayed if it has the fewest number of remaining pages.
  • The machine stops sending a fax if the Black Scan Limit is reached while faxing a document either from memory or directly to the recipient.
  • The machine stops scanning if the scan limit is reached while the machine is scanning originals that are being fed from the optional feeder. (These originals that were scanned before the limit is reached are not added to the scan count.)
  • If you make a mistake when entering a number, press (Clear) to clear the number.
  • You can set the page limit from 0 to 999,999 pages. Once the page limit is reached, copying, scanning, or printing is not possible.
  • The page limit refers to the number of printed surfaces. Therefore, a two-sided print is counted as two pages.
  1. Press the right Any key to select <Done>.
  1. Press the right Any key to select <Register>.
  1. Press (Main Menu) to return to the Main Menu screen.


Changing the Password and Page Limit

Return to Overview

You can change the password and page limit settings that you have registered.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with System Manager privileges.
  1. Use [], [], or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Register ID/Password>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Edit/Erase>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the Department ID whose password and page limit you want to change, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Password>, then press [OK].
  1. Press (Clear) to clear the current password.
  1. Use - (numeric keys) to enter the new password, then press [OK].

If you do not want to set a password, you can use the machine by entering only the Department ID.

  1. Use [], [], or (Scroll Wheel) to select <Limit On/Off & Page Limit>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the desired function, then press [OK].

You can select <Total Print Limit>, <Total Color Print Limit>, <Total Black Print Limit>, <Color Copy Limit>, <Color Scan Limit>, <Color Print Limit>, <Black Copy Limit>, <Black Scan Limit>, or <Black Print Limit>.

  • <Total Print Limit> is the sum of <Total Color Print Limit> and <Total Black Print Limit>.
  • <Total Color Print Limit> is the sum of <Color Copy Limit> and <Color Print Limit>.
  • <Total Black Print Limit> is the sum of <Black Copy Limit> and <Black Print Limit>.
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <Off>: Does not set a page limit restriction. Skip to step 17.
  • <On>: Set a page limit restriction.
  1. Press (Clear) to clear the current page limit.
  1. Use - (numeric keys) to enter the maximum number of pages, then press [OK].
  • If either the color or black-and-white page limit is reached with [Auto-color Select] selected, you cannot perform any operations.
  • The machine stops printing if either the color or black-and-white page limit is reached while the machine is printing a document that contains both color and black-and-white areas.
  • The machine stops printing if either the total print limit or copy limit is reached while the machine is copying a document that contains both color and black-and-white areas.
  • The two printing functions with the fewest number of pages remaining until the page limit are displayed on the Copy Basic Features and Print Setting screen. However, only the total print function is displayed if it has the fewest number of remaining pages.
  • The machine stops sending a fax if the Black Scan Limit is reached while faxing a document either from memory or directly to the recipient.
  • The machine stops scanning if the scan limit is reached while the machine is scanning originals that are being fed from the optional feeder. (These originals that were scanned before the limit is reached are not added to the scan count.)
  • If you make a mistake when entering a number, press (Clear) to clear the number.
  • You can set the page limit from 0 to 999,999 pages. Once the page limit is reached, copying, scanning, or printing is not possible.
  • The page limit refers to the number of printed surfaces. Therefore, a two-sided print is counted as two pages.
  1. Press the right Any key to select <Done>.
  1. Press the right Any key to select <Register>.
  1. Press (Main Menu) to return to the Main Menu screen.


Erasing the Department ID and Password

Return to Overview

You can erase the Department ID and password that you have registered.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Register ID/Password>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Edit/Erase>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the Department ID that you want to erase, then press the left Any key to select <Erase>.
  1. Use [], [], or (Scroll Wheel) to select <Yes> or <No>, then press [OK].
  • <No>: Does not erase the selected Department ID and any of its settings.
  • <Yes>: Erases the selected Department ID and all of its settings.
  1. Press (Main Menu) to return to the Main Menu screen.


Checking Counter Information

Return to Overview

You can check how much paper was used by each department.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Page Totals>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the Department ID that you want to check, then press [OK].
  1. Check the counter information.

You can check <Total Print>, <Color Print>, <Total Black Prints>, <Color Copy>, <Color Scan>, <Color Print>, <Black Copy>, <Black Scan>, or <Black Print>.

  1. Press (Main Menu) to return to the Standard mode.


Clearing Each Page Total

Return to Overview

You can clear the particular type of page total for a specific department.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Page Totals>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the Department ID whose page total you want to clear, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the type of page total you want to clear, then press the left Any key to select <Clear>.
  1. Use [], [], or (Scroll Wheel) to select <Yes> or <No>, then press [OK].
  • <No>:Does not clear the page totals. <Yes>:Clear the page totals.
  1. Press (Main Menu) to return to the Main Menu screen.


Clearing All Page Totals

Return to Overview

You can clear the page totals counted with the machine.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Page Totals>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the Department ID whose page totals you want to clear, then press the left Any key to select <Menu>.
  1. Use [], [], or (Scroll Wheel) to select <All Clear>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Yes> or <No>, then press [OK].
  • <No>: Does not clear the page totals.
  • <Yes>: Clear the page totals.
  1. Press (Main Menu) to return to the Main Menu screen.


Printing Counter Information (DEPT. INFO LIST)

Return to Overview

You can print a list of how much paper was used by each department.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Page Totals>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the Department ID that you want to print a list, then press the left Any key to select <Menu>.
  1. Use [], [], or (Scroll Wheel) to select <Print List>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the desired function, then press [OK].

You can select <All>, <Total Print Only>, <Color Only>, or <Black Only>.

  1. Use [], [], or (Scroll Wheel) to select <Yes>, then press [OK].

If you do not want to print the counter information, use [], [], or (Scroll Wheel) to select <No>.

  1. Press (Main Menu) to return to the Main Menu screen.


Accepting Print Jobs with Unknown IDs

Return to Overview

You can set whether to refuse print jobs sent from the computer to which a Department ID has not been registered.
The default setting is <On>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Allow Unknown ID Printing>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <On>: The machine accepts print jobs sent from the computer to which a Department ID has not been registered.
  • <Off>: The machine refuses print jobs sent from the computer to which a Department ID has not been registered.
  1. Press (Main Menu) to return to the Main Menu screen.


Accepting Scan Jobs with Unknown IDs

You can specify whether or not to refuse scan jobs sent from the computer to which a Department ID has not been registered.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Allow Unknown ID R. Scan>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <On>: The machine accepts scan jobs sent from the computer to which a Department ID has not been registered.
  • <Off>: The machine refuses scan jobs sent from the computer to which a Department ID has not been registered.
  1. Press (Main Menu) to return to the Main Menu screen.


Accepting B&W Copy and Print Jobs without Entering a Department ID

The Allow Black Copy/Inbox Print Jobs and Allow Black Printer Jobs modes enable you to restrict the machine to accept only black-and-white print jobs, and reject color print jobs without entering a Department ID and password.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Allow Black Copy Jobs>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • On: An unknown ID is only allowed to copy or print in black copy jobs.
  • Off: A Department ID and the password are required.
  • To copy or print in the Auto-Color Select or Single Color mode, store an original in an inbox, send a document, or use any other function except black-and-white copying and printing, you must enter a Department ID and password.
  1. Press (Main Menu) to return to the Standard mode.


Managing User IDs

You can specify settings for the User ID Management. The User ID Management function enables you to register up to 1000 User IDs for Color imageCLASS MF9170c and Color imageCLASS MF9150c, and 100 User IDs for Color imageCLASS MF8450c.
The default setting is <Off>.


Remark
  • When you use User ID Management, you need to register a user ID with the administrator privilege to restrict the access to the <System Management Set.> menu from the control panel, or using the Remote UI. Otherwise, all users will be considered as System Manager, and anyone can access the <System Management Set.> menu from the control panel, or use the Remote UI without restriction. (See "Managing the Department/User ID from a Computer.")
  • You need to register the User ID and password before you set this mode to <On>.
  • If both of Department ID Management and User ID management are enabled at a same time, a department ID must be allocated for each user ID. If a department ID is not allocated for a user ID, you can not login with the user ID.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Wheel) to select <User ID Management>, then press [OK].
  1. Use [], [], or (Wheel) to select <On> or <Off>, then press [OK].
  • <On>: User ID Management is enabled.
  • <Off>: User ID Management is disabled.
  1. Press (Main Menu) to return to the Main Menu screen.


Restricting the Remote UI

You can set whether to enable the Remote UI to operate the machine and change settings.
The default setting is <On>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Scroll Wheel) to select <Remote UI>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <On>: You can specify settings and operate the machine through the Remote UI.
  • <Off>: You cannot specify settings and operate the machine through the Remote UI.
  1. Press (Main Menu) to return to the Main Menu screen.
  • The Remote UI is enabled only after you restart the machine. (The main power switch is turned off, and then back on.)


Restricting Access to Destinations

You can send the documents with following restrictions or settings.


Setting a Password for the Address Book

Restricting the New Address

Restricting PC Faxing

Restricting Recall

Confirming Entered Fax Numbers

Restricting Broadcasting


Setting a Password for the Address Book

Return to Overview

You can set a password for the Address Book. To edit the Address Book, you must enter the correct password.


Remark
  • If you want to cancel password protection, press (Clear) on step 6, then press [OK].
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Scroll Wheel) to select <Restrict the Send Function>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Address Book Password>, then press [OK].
  1. Use - (numeric keys) to enter the password for confirmation, then press [OK].

If you enter a wrong password, you have to start over from the first entry.

  1. Press (Main Menu) to return to the Main Menu screen.


Restricting the New Address

Return to Overview

This mode enables you to restrict the entering of new destinations.
The default setting is <Off>.
When you set <Limit New Destinations> to <On>, the following are restricted:

  • Specifying a destination using the numeric keys.
  • Changing registered destinations.
  • Registering new destinations.
  • Registering new destinations from the history.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Scroll Wheel) to select <Restrict the Send Function>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Restrict New Addresses>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <Off>: Does not set a new destination restriction.
  • <On>: Set a new destination restriction.
  1. Press (Main Menu) to return to the Main Menu screen.


Restricting PC Faxing

Return to Overview

You can set whether to refuse fax jobs sent from the computer using fax driver.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Scroll Wheel) to select <Restrict the Send Function>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Allow Fax Driver TX>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <Off>: Does not set a FAX Driver Sending restriction.
  • <On>: Set a FAX Driver Sending restriction.
  1. Press (Main Menu) to return to the Main Menu screen.


Restricting Recall

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This mode enables you to restrict the use of Recall function.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Scroll Wheel) to select <Restrict the Send Function>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Restrict Sending From Log>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <Off>: Does not set a recall use restriction.
  • <On>: Set a recall use restriction.
  1. Press (Main Menu) to return to the Main Menu screen.


Confirming Entered Fax Numbers

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You can set whether to display a fax number entry screen and enter the fax numbers again when you send a fax. The fax number entry screen will be displayed when you enter a fax number using - (numeric keys).
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Scroll Wheel) to select <Restrict the Send Function>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Confirm Entered Fax No.>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <Off>: The confirmation screen does not appear.
  • <On>: The confirmation screen appears when you enter a fax number using - (numeric keys).
  1. Press (Main Menu) to return to the Standard mode.


Restricting Broadcasting

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If a fax number is included in the destinations, you can select one of the three following options. The default setting is <Off>.

  • Display the confirmation screen before sending a scanned image
  • Do not send the scanned image
  • Send the scanned image without the confirmation screen
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Scroll Wheel) to select <Restrict the Send Function>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Restrict Seq. Broadcast>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Off>, <Broadcast Confirmation>, or <Prohibit Broadcast>, then press [OK].
  • <Off>: Allows sending the documents to multiple recipients.
  • <Broadcast Confirmation>: The message appears after pressing [Start] to confirm whether or not to send documents to multiple recipients. The message only appears when a fax number is included in the recipients.
  • <Prohibit Broadcast>: Does not allow sending the documents to multiple recipients.
  1. Press (Main Menu) to return to the Main Menu screen.


Checking the Job Log

You can specify whether to check the job log. When you set <Job Log Display> to <On>, you can check the job log using the System Monitor screen. When you set <Job Log Display> to <Off>, the job log does not appear on the System Monitor screen.
The default setting is <On>.


Remark
  • When you set <Job Log Display> to <Off>, the Activity Report will not be printed automatically.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Scroll Wheel) to select <Job Log Display>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <Off>: Does not display job log on system monitor.
  • <On>: Display job log on system monitor.
  1. Press (Main Menu) to return to the Main Menu screen.


Storing Log to USB Memory

You can set whether to record the log of storing job to USB memory.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Scroll Wheel) to select <Memory Media Store Log>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Retain> or <Do Not Retain>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Restricting the USB Interface Port

You can specify whether to reject jobs through the USB port.
The default setting is <On>.


Remark
  • This function restricts jobs through the USB port on the side body of the machine. This function does not affect job through the USB memory connected to the right side of the control panel.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Scroll Wheel) to select <Use USB Device>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <On>: The machine accepts jobs through the USB port.
  • <Off>: The machine does not accept jobs through the USB port.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Displaying the Current Department ID/User Name

If you are using a login service, you can display the Department ID or user name which is currently being used to log on to the machine in the Job/Print Status Display Area.
The default setting is <On>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  • If User ID Management is ON, enter the User ID and password with administrator privileges.
  1. Use [], [], or (Scroll Wheel) to select <Dept. ID/User Name Display>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <Off>: Does not display User Name and Department ID in the Job/Print Status Display Area.
  • <On>: Display User Name and Department ID in the Job/Print Status Display Area.
  • If you set Display Dept. ID/User Name to <On>, and Department ID Management or User ID Management has not been enabled, the Department ID/User ID is not displayed.
  1. Press (Main Menu) to return to the Main Menu screen.