Scanning Documents to a Memory Media

Instructions for storing scanned documents in a USB memory.



Overview of Scanner Functions

This machine enables you to store scanned documents in a USB memory. Scanned documents are converted to file formats such as TIFF and are transmitted directly to the USB memory connected to the machine.


Remark
  • Do not connect anything other than USB memory to the USB memory port.
  • Supported file systems of USB memory are FAT16 and FAT32.
  • Supported maximum sizes of a USB memory are as follows;
  • FAT32: 8GB
  • FAT16: 2GB
  • USB memory with security function or card readers are not supported.
  • USB memory used with an extension cable is not supported.
  • Use of a USB memory through a USB hub is not supported.
  • A USB memory that does not comply with USB specifications is not supported.
  • In other cases not mentioned above, images may not be saved correctly due to the type of USB memory used.
  • For a USB memory formatted with the FAT16 file system, the maximum number of files that can be saved in the root directory (the top level of the directory tree in the USB memory) is only 255. It is recommended that you use a computer to organize the root directory of your USB memory beforehand by moving existing files to a newly created folder or by deleting unnecessary files. If all files in the USB memory are unnecessary, formatting the USB memory to FAT32 is also recommended.
  • If the destination folder of the scanned images contains many files, the time it takes to save will increase. It is recommended that you use a computer to organize your destination folder beforehand by moving existing files to a newly created folder or by deleting unnecessary files.


Basic Methods for Scanning Documents to a USB Memory

This section describes the basic procedure for storing scanned documents in a USB memory.

  1. Insert your USB memory to an appropriate slot on the right side of the control panel.
  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Scan to Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Store on Memory Media>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the media you want to store in, then press the right Any key to select <Set>.
  1. Make the scan settings you require.

You can specify the following settings:

  1. Press (Start).
  • Scanning starts if the original is placed in the feeder, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel>.
  1. Use [], [] or (Scroll Wheel) to select the original size, then press [OK].
  1. Press (Start).
  • Scanning starts and the scanned data is sent to the specified media when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel>.


Selecting Color/File Format (Scan to USB Memory)

You can select the color mode and file format when sending documents to an USB memory.
The default setting is <B&W TIFF>.


Remark
  • If you select the <Color PDF (Compact)>, <300 x 300 dpi> is available as the resolution.
  • Details about the color modes are as follows:
  • Color: Scans in full-color regardless of whether the original is in full-color or black-and-white.
  • B&W: Scans in black-and-white regardless of whether the original is in full-color or black-and-white.
  • Details about the file format is as follows:
  • TIFF: Sends the file in the TIFF format. This file format is available only when you scan the document in the B&W mode.
  • JPEG: Sends the file in the JPEG format. This file format is available only when you scan the document in the Color mode.
  • PDF: Sends the file in the PDF format.
  • PDF (Compact): Enables you to send files containing <Text> originals or <Text/Photo> originals using a high compression ratio. This file format is available only when you scan the document in the Color mode.
  • To view a JPEG file, a software application that supports the JPEG format is required.
  • To view a TIFF file, a software application that supports the TIFF format (such as Imaging for Windows) is required.
  • To view a PDF file, Adobe Reader/Adobe Acrobat Reader is required.
  • If a black-and-white original is scanned in the Color mode, it is counted as a color scan.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Scan to Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Store on Memory Media>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired memory media, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to display <Color/File Format Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the color mode and file format.
  • If you select <Color JPEG>, <Divide Pages> is automatically set to <On>.
  1. Press the right Any key to select <Divide Pages>.
  1. If you want to separate multiple images and send them as separate files, each of which consists of only one page, use [], [] or (Scroll Wheel) to select <On>, then press [OK] twice.

If you want to send multiple images as a single file without dividing them, use [], [] or (Scroll Wheel) to select <Off>, then press [OK] twice.



Selecting Resolution (Scan to USB Memory)

You can specify the resolution before scanning the original.
The default setting is <200 x 200 dpi>.


Remark
  • When sending documents using a USB memory, the maximum image resolution is 600 x 600 dpi.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Scan to Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Store on Memory Media>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired memory media, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to display <Resolution Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired resolution, then press [OK].

The following resolution is available.

  • B&W/Color: 100 x 100 dpi
  • B&W/Color: 150 x 150 dpi
  • B&W: 200 x 100 dpi
  • B&W/Color: 200 x 200 dpi
  • B&W: 200 x 400 dpi
  • B&W/Color: 300 x 300 dpi
  • B&W: 400 x 400 dpi
  • B&W/Color: 600 x 600 dpi


Adjusting Density (Scan to USB Memory)

You can adjust the density to the most appropriate level for the original manually.


Manual Exposure Adjustment (Scan to USB Memory)

Adjusting Base Color (Scan to USB Memory)


Manual Exposure Adjustment (Scan to USB Memory)

Return to Overview

You can manually adjust the scan exposure to the most appropriate level for the original.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Scan to Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Store on Memory Media>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired memory media, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to display <Density/Background Rem. Set.>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to adjust the density, then press [OK].

Move the indicator to the left to make the exposure lighter or move it to the right to make the exposure darker.



Adjusting Base Color (Scan to USB Memory)

Return to Overview

This mode enables you to erase the background color of the original when scanning. This mode is especially useful for scanning originals such as catalogs and paper, that have turned yellow from age.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Scan to Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Store on Memory Media>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired memory media, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to display <Density/Background Rem. Set.>, then press [OK].
  1. Press the right Any key to select <Background>.
  1. Use [], [] or (Scroll Wheel) to select background setting, then press [OK].
  • <Off>: Does not erase the background color of the original.
  • <Background Removal>: If you want to erase the background color of the original, following step is not necessary.
  • <Background Fine Adjust.>: If you want to make fine adjustments to the density of the background color, go to the next step.
  1. Use [], [] or (Scroll Wheel) to select the desired color, then press [OK].
  1. Use [], [] or (Scroll Wheel) to adjust the strength of the color, then press [OK].

If you adjust the strength of <Yellow>, the levels of <Red> and <Green> adjust automatically to the same level as <Yellow>. If you adjust the strength of <Red> or <Green>, the <Yellow> level returns to its default level.

  1. Press the right Any key to select <Set>.


Selecting Image Quality (Scan to USB Memory)

You can manually select the original type according to the type of image that you are scanning.
The default setting is <Text/Photo>.


Remark
  • Combinations of these three modes (Text/Photo, Photo, and Text) cannot be selected at the same time. If you select one of these modes, the previously set mode is canceled.
  • If you scan an original containing halftones, such as a printed image, using the <Photo> mode, the moiré effect (a shimmering, wavy pattern) may occur. In this case, you can lessen this moiré effect by using the sharpness mode. (See "Adjusting Sharpness (Scan to USB Memory).")
  • If the original is a transparency, select the original type and adjust the exposure to the most appropriate level for the original.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Scan to Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Store on Memory Media>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired memory media, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to display <Original Image Quality Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the image quality, then press [OK].
  • <Text/Photo>: This mode is best suited for scanning originals containing both text and photos such as magazines or catalogs.
  • <Text>: This mode is best suited for scanning text originals. Blueprints or pencil drawn originals can also be scanned clearly. When PDF (Compact) is selected as the file format and the text mode is selected, the image level in the text mode setting made in <PDF(Compact) Img. Quality> in <TX Settings> under <Common Settings> in <Communications Settings> (from the Additional Functions screen) is activated. (See "Adjusting the Image Quality of PDF (Compact) (Scan to USB Memory).")
  • <Photo>: This mode is best suited for scanning photos printed on photographic paper or photo originals containing halftones (e.g. printed photos).

If you select <Text/Photo>, go to the next step as necessary.

  1. Press the right Any key to select <Priority Level>.
  • If you select B&W in color mode, <Priority Level> is grayed out.
  1. Use [], [] or (Scroll Wheel) to adjust the text level or photo level, then press [OK].

Move the indicator to the left to make the text level higher or move it to the right to make the photo level higher.

  1. If you are finished, press [OK].


2-Sided Original (Scan to USB Memory)

You can set the machine to automatically turn over two-sided originals that are placed in the feeder, and scan each side separately.
The default setting is <Off>.


Remark
  • When you are scanning originals with a horizontal (landscape) orientation, such as LTRR, make sure to place them horizontally into the feeder. If these originals are placed vertically, the back sides of these originals are scanned upside down.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Scan to Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Store on Memory Media>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired memory media, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to display <2-Sided Orig. Orientation Set.>, then press [OK].
  • If <Book Type Original> or <Calendar Type Original> has been selected, <2-Sided Originals Settings> is displayed.
  1. Use [], [] or (Scroll Wheel) to select the type of original, then press [OK].
  • <Off>: 1-sided originals are scanned.
  • <Book Type Original>: The front and back sides of the original have the same top-bottom orientation.
  • <Calendar Type Original>: The front and back sides of the original have opposite top-bottom orientations.


Naming a Sent Document Using a USB Memory

You can add the document's name.
The default setting is <None>.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Scan to Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Store on Memory Media>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired memory media, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to display <Send Document Name Settings>, then press [OK].
  1. Use the software keyboard to enter the document name, then press the right Any key to select <Set>.
  • You can enter up to 24 characters for the name.


Specifying the Data Compression Ratio for Color Send Jobs (Scan to USB Memory)

You can set the compression ratio for color scanned data. A high compression ratio reduces the amount of memory used for the document, but results in low quality images. On the contrary, a low compression ratio increases the amount of memory used for the document, but results in high quality images.
The default setting is <Normal>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Data Compression Ratio>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <High Ratio>, <Normal>, or <Low Ratio>, then press [OK].
  • <High Ratio>: A small amount of memory is used for the document, but the images are of a low quality.
  • <Normal>: The amount of memory used for the document and the quality of the images are moderate, between the High and Low Ratio settings.
  • <Low Ratio>: A large amount of memory is used for the document, but the images are of a high quality.

  1. Press (Main Menu) to return to the Main Menu screen.


Standard Send Settings (Scan to USB Memory)

This mode enables you to change the standard settings for the send function.


Storing the Standard Send Settings (Scan to USB Memory)

Restoring the Standard Send Settings to Their Default (Scan to USB Memory)


Storing the Standard Send Settings (Scan to USB Memory)

Return to Overview

You can store the standard send settings.

The default settings are as follows:

  • <Resolution Settings>: 200x200 dpi
  • <Density/Background Removal>: 0
  • <Original Type>: Text
  • <2-Sided Originals Settings>: Off
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Change Send Func. Mode>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Register>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired setting item, then press [OK].

You can specify the following settings:

  1. Press the right Any key to select <Register>.
  1. Press (Main Menu) to return to the Main Menu screen.


Restoring the Standard Send Settings to Their Default (Scan to USB Memory)

Return to Overview

You can restore the standard send settings to their default settings.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Change Send Func. Mode>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Initialize>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Adjusting Sharpness (Scan to USB Memory)

This mode enables you to scan original images with a sharper or softer contrast.
The default setting is <4>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Sharpness>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to slide the indicator towards <Low> or <High>, then press [OK].
  • <Low>: To scan originals containing printed images or other halftones, the setting should be towards <Low>. This setting lessens the moiré effect (a shimmering, wavy pattern).
  • <High>: To scan text or lines clearly, the setting should be towards <High>. This setting is particularly suited for scanning blueprints and faint pencil drawn images.
  1. Press (Main Menu) to return to the Main Menu screen.


Adjusting the Image Quality of PDF (Compact) (Scan to USB Memory)

If PDF (Compact) is selected as the file format, you can set the image quality level of the document.
The default setting is <Normal>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <PDF(Compact) Img. Quality>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Text/Photo, Photo Mode> or <Text Mode>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to specify the setting, then press [OK].
  • <Data Size Priority>: The data size is small, but the image quality is low.
  • <Normal>: The data size and image quality are between <Data Size Priority> and <Image Quality Priority>.
  • <Image Quality Priority>: The data size is large, but the image quality is high.
  1. Press (Main Menu) to return to the Main Menu screen.
  • If an original with many colors is scanned, the compression level is determined by the data size and the number of colors, according to the selected image level. However, if the original is in monochrome or has few colors, it does not matter which image level you select.


Restoring the Send Function Settings to Their Default (Scan to USB Memory)

You can restore almost all of the Send Function Settings to their default settings.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Initialize Send Func. Set.>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Checking/Printing the Scanning Log (Scan to USB Memory)

You can view or print the results of scanning transactions that list all scanning data sent.


Remark
  • If <Memory Media> in <System Management Set.> is set to <Do Not Retain>, scanning log data is not stored.
  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Send/Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Send/Store Log>, then press [OK].
  • If <Job Log Display> in <System Management Set.> is set to <Off>, <Send/Store Log> is not displayed.
  1. Use [], [] or (Scroll Wheel) to select the job whose detailed information you want to check, then press the left Any key to select <Details>.
  1. Check the details of the selected job, then press the right Any key to select <Done>.
  1. If you want to print a list of transaction results, press the right Any key to select <Print List>.

If you do not want to print the list, go to step 8.

  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.