Scanning Documents from a Networked Computer

Instructions for scanning documents from a networked computer.



Overview of Scanner Functions

This machine enables you to scan documents from computers over the network. Scanned documents are transmitted over the network to your computer.



Introduction to Using Scanner Functions - Scanning Documents from a Networked Computer

This section describes the things that you must do before scanning documents from a networked computer.
Be sure to set the following items first:


  • Network settings

Set the network settings to enable your machine to communicate over the network. (See "Basic Network Settings.")


  • Color Network ScanGear

Install the Color Network ScanGear scanner driver for using the machine as a scanner. (See the Network ScanGear Installation Guide in the accompanying CD-ROM.)



Basic Methods for Scanning Documents from a Networked Computer

This section describes the basic procedure for using Color Network ScanGear to scan over the network.


Remark
  1. Place your originals.
  1. Start Network ScanGear from the application on your computer.

For details, see "Starting Network ScanGear (Network Scan)."

  1. Make scan settings on the [Main], [Options], and [Scanner Info] sheets.

For details about the settings in each sheet, refer to the Online Help for that sheet.

  1. Click [Scan].

Scanning starts. When scanning is complete, the Network ScanGear Main Window closes and the scanned image is transferred to the application. During scanning, a scanning progress dialog box is displayed. To interrupt scanning, click [Cancel].



Switching the Scanner Online and Offline (Network Scan)

To start the Network ScanGear driver and scan, first you must switch the scanner online.


Switching the Scanner Online (Network Scan)

Switching the Scanner Offline (Network Scan)


Switching the Scanner Online (Network Scan)

Return to Overview

Switching the scanner online enables communication with other devices on the network, and allows the scanner to receive data from the computer.
Follow the procedure below to switch the scanner online.

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Scan to Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Remote Scan>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Online>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Switching the Scanner Offline (Network Scan)

Return to Overview

After scanning over the network, disconnect the scanner from the network by switching it offline in order to use other functions.


Remark
  • You do not have to switch the scanner offline in order to use other functions while data is being transferred.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Scan to Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Remote Scan>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Offline>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Selecting the Network Scanner to be Used (Network Scan)

Selecting the network scanner to be used with the ScanGear Tool enables scanning with the Network ScanGear driver. No scanner is selected during the Network ScanGear installation, so this operation is required before use.


Remark
  • The ScanGear Tool cannot be started at the same time as the Network ScanGear driver.
  1. On the [Start] (or []) menu, point to [Programs] (or [All Programs]) → [Color Network ScanGear] (or [Network ScanGear]) → click [ScanGear Tool].

The ScanGear Tool starts.

  1. Select the scanner to be used.


  • 1. Click [Discover].

The ScanGear Tool searches for scanners on the network, and the results are displayed in the list.


  • 2. Click the scanner to be used in the list → click [Select].

Information for the selected scanner appears under [Selected Scanner].

  • Only scanners on the same subnet (network with the same network ID) as your computer are displayed in the list.
  • After selecting the scanner, you can click [Test Connection] to check that the selected scanner can be used.


  • 1. Click [IP Address].

The [IP Address] dialog box appears.


  • 2. Enter the IP address in [Scanner IP Address] → click [OK].

Information for the selected scanner appears under [Selected Scanner].

  • It is possible to specify an IP address outside the subnet.
  • After selecting the scanner, you can click [Test Connection] to check that the selected scanner can be used.
  1. Click [Exit].

The settings are saved and the ScanGear Tool is closed.



Starting Network ScanGear (Network Scan)

The Network ScanGear driver is started by accessing it from a TWAIN-compliant application as follows.


Remark
  • The Network ScanGear driver cannot be started at the same time as the ScanGear Tool. If the ScanGear Tool is running, close it.
  1. Switch the scanner online.

For details, see "Switching the Scanner Online (Network Scan)."

  1. Start the application.
  1. In the application, select Network ScanGear as the scanner to be used.

In the application, select the command for scanner selection (for example, "Select Scanner", or "Select Source") → select [Color Network ScanGear] (or [Network ScanGear]) in the dialog box that is displayed.

Repeating this operation is unnecessary - it only needs to be performed once.

  1. In the application, select the command to start the scanning operation (for example, [Scan New] or [Acquire]).

The Network ScanGear main window appears.

  • See the documentation provided with your application for commands and procedures used to select Network ScanGear and start scanning.


Network ScanGear Main Window (Network Scan)

The window that appears when the Network ScanGear driver is opened in an application is called the Network ScanGear Main Window. The Network ScanGear Main Window includes the following items.


Remark
  • The window displayed below is the Color Network ScanGear Main Window.


Toolbar (Network Scan)

Scanning buttons (Network Scan)

Preview Area (Network Scan)

Settings (Network Scan)

Status Bar (Network Scan)


Toolbar (Network Scan)

The toolbar contains buttons for manipulating the image shown in the Preview Area. You can reposition the toolbar by clicking and dragging it. You can hide the toolbar by clicking [] (Exit), to remove it from the display. To redisplay it, select [Show Toolbar] on the [System] menu in the main window. The functions of the buttons in the toolbar are described below.


  • [] (Crop)

Clicking this button turns the pointer into a cross-hair, which you can then drag within the Preview Area to specify the area to be scanned.

  • [] (Move Image)

Clicking this button turns the pointer into a small hand, which you can then drag to scroll the image in the Preview Area. The Move Image button is available only when the image has been zoomed, so that it is larger than the Preview Area.

  • [] (Zoom)

Clicking this button turns the pointer into a magnifying glass in the Preview Area, allowing you to enlarge or reduce the image in the Preview Area. Click the left mouse button on the preview image to enlarge it by one step, and click the right mouse button on the enlarged image to reduce it by one step. This button is available only when an image appears in the Preview Area.

  • [] (Ruler)

Clicking this button displays rulers at the top and left sides of the Preview Area. Clicking the button toggles the ruler display on and off.

  • [] (Help)

Clicking this button displays the Online Help.



Scanning buttons (Network Scan)

  • [Scan]

Clicking this button scans an original. When scanning is complete, the Network ScanGear Main Window closes and the scanned image is transferred to the application. During scanning, a scanning progress dialog box is displayed. To interrupt scanning, click [Cancel].

  • Depending on the application, the Network ScanGear Main Window may not close after scanning is complete. In this case, click [] (Exit) in the Network ScanGear Main Window to close it.
  • [Preview]

Clicking this button pre-scans the original and displays a preview image in the Preview Area. After changing the scan settings, click this button once again to display a preview of the image with the new settings. During scanning, [Preview] changes to [Cancel]. If you interrupt scanning by clicking [Cancel], the part of the image already scanned appears in the Preview Area. This button is not available when using the feeder to scan.

  • [Clear]

Clicking this button clears the image displayed in the Preview Area. It also cancels the scanning area setting and magnification of the preview image, and returns the Preview Area display to its default size.



Preview Area (Network Scan)

This area displays a preview of how the image will look after the original is scanned.

Use it to check the the appearance of the image, and to adjust the scanning area or scan settings. Right-clicking on the Preview Area displays a pop-up menu that provides the following functions.


Remark
  • The preview image does not appear when using the feeder for scanning.

  • [Cropping Area]

Displays the [Cropping Area] dialog box, where you can specify the dimensions of the scanning area. This function cannot be selected with 2-sided scanning, when [Auto-adjust Orientation] is selected. For instructions on how to specify the scanning area, see "Specifying the Scanning Area (Network Scan)."

  • [Unit]

Selects the unit used to specify the scanning area (millimeters, inches, or pixels).

  • [Original Frame Erase]

Enables you to specify whether to delete a shadow or frame around the original when scanning. Selecting [On] applies a 2.5 mm white frame around the scanned image.

The [Original Frame Erase] command is not available when the scanning area is specified.

  • The default setting for [Original Frame Erase] is [On]. If you select [Off], streaks may appear on the scanned image.


Settings (Network Scan)

Click the tabs to access the [Main], [Options], and [Scanner Info] sheets. Use the [Main] sheet to specify scan settings. Use the [Options] sheet to specify processing options. Use the [Scanner Info] sheet (for Color Network ScanGear only) to display information about the currently selected scanner. For details about the settings in each sheet, refer to the Online Help for that sheet.



Status Bar (Network Scan)

The status bar shows the following information, from left to right.

  • The [Color Mode] setting
  • The [Resolution] setting
  • The top left coordinates, and the width and height of the scanning area
  • The amount of memory required to scan the image (units: KB)


Viewing the Online Help (Network Scan)

To view the online help, follow the procedure below.


Remark
  • The ScanGear Tool cannot be started at the same time as the Network ScanGear driver.
  • The window displayed may differ according to the operating system etc.
  1. Click the [Help] (or []) button.


  • 1. Start ScanGear Tool.

For details, see "Selecting the Network Scanner to be Used (Network Scan)."


  • 2. Click the [Help] button.

The online help is displayed.



  • 1. Start Network ScanGear from the application.

For details, see "Starting Network ScanGear (Network Scan)."


  • 2. Click the [] button.

The online help is displayed.



Scanning from the Platen Glass (Network Scan)

Follow the procedure below to scan from the platen glass.


Remark
  1. Start Network ScanGear from the application.

For details, see "Starting Network ScanGear (Network Scan)."

  1. In the [Main] sheet, select [Platen] for [Original Placement].

  1. Place the original on the platen glass. The original should have the side to be scanned face down, as shown in the illustration.

  1. In the Network ScanGear Main Window, set the Color Mode, Resolution, and other scan settings.
  • The available settings and ranges vary depending on the printer model you are using.
  1. To preview the image, click [Preview].

A preview image appears in the Preview Area.

  • You can use the preview image to do the following:
  • Use the toolbar to enlarge the image, or use the settings in the [Options] sheet to adjust the appearance of the image.
  1. Click [Scan].

Scanning starts.

When scanning is complete, the Network ScanGear Main Window closes and the scanned image is transferred to the application.

  • After clicking [Scan], do not perform any operation in the Network ScanGear Main Window until the scanning progress dialog boxis displayed.
  • If Network ScanGear does not automatically close after scanning, click [] (Exit) to close it.
  • Be sure to close the Network ScanGear Main Window before exiting the application.


Scanning from the Feeder (Network Scan)

Follow the procedure below to scan from the feeder.


Remark
  • When scanning from the feeder, use only standard size originals. To scan originals that are not a standard size, use the platen glass.
  1. Start Network ScanGear from the application.

For details, see "Starting Network ScanGear (Network Scan)."

  1. In the [Main] sheet, select the original sides to be scanned for [Original Placement].

For 1-sided originals, select [Feeder (1-sided)]; for 2-sided originals, select [Feeder (2-sided)].

  1. In the [Main] sheet, click [Orientation] to display the [Orientation] dialog box, and then set the feeding direction.

For 2-sided originals, specify the Book Opening direction (i.e. the relation between the front and back sides).

For details about the setting, see "Setting the Original Feeding Orientation (Network Scan)."

  1. Load the originals into the feeder.

Load the originals in the orientation specified in the [Orientation] dialog box, with the surface to be scanned face up.

  1. In the Network ScanGear Main Window, set the Color Mode, Resolution, and other scan settings.
  • The available settings and ranges vary depending on the printer model you are using.
  1. If necessary specify the scanning area, and then click [Scan].

Scanning starts.

The originals loaded into the feeder are scanned in succession.

  • Check that the originals are correctly loaded in the feeder.
  • When scanning from the platen glass after using the feeder, make sure that the platen glass cover is fully opened before positioning the original.
  • It is not possible to specify the scanning area when scanning 2-sided originals.


Automatically Detecting Original Feeding Orientation (Network Scan)

You can set Network ScanGear so that the orientation of originals set the feeder is automatically detected. Originals then scanned from the feeder are displayed with their correct orientation on the computer.

  1. Start Network ScanGear from the application.

For details, see "Starting Network ScanGear (Network Scan)."

  1. In the [Main] sheet, select [Auto-adjust Orientation].

During scanning, the orientation of the original is detected automatically, and the scanned image is rotated if necessary, so that it is displayed correctly on the computer screen.



Setting the Original Feeding Orientation (Network Scan)

You can set the orientation at which originals are placed in the feeder of the scanner beforehand, so that originals scanned from the feeder are displayed with their correct orientation on the computer.

  1. Start Network ScanGear from the application.

For details, see "Starting Network ScanGear (Network Scan)."

  1. In the [Main] sheet, click [Orientation].

The [Orientation] dialog box appears.

  1. Select the orientation of the originals to be loaded into the feeder for [Feeding Direction].

For 2-sided originals, also set [Book Opening] to indicate the relation between the front and back sides of a 2-sided original.

  1. When the settings are complete, click [OK] to close the dialog box.


Specifying the Scanning Area (Network Scan)

When scanning from the platen glass, you can display the scan image in the Preview Area, and then select the area to scan within the original. Follow the procedure below to specify the scanning area.

  1. Start Network ScanGear from the application.

For details, see "Starting Network ScanGear (Network Scan)."

  1. In the [Main] sheet, select [Platen] for [Original Placement].

  1. Click [Preview] to display the image in the Preview Area.
  1. Click [Crop] on the toolbar.

The pointer changes to cross-hairs in the Preview Area, allowing you to select the scanning area.

  1. Drag the mouse from one corner of the rectangular area you want to specify to the diagonally opposite corner.

Once an area is specified, you can change it, as follows:

  • You can drag the area to a different position, or drag the frame handles to change the size of the area.
  • To cancel the scanning area setting, click outside the area.

The specified area is indicated by a broken line.

  • You can also specify the scanning area in the [Cropping Area] dialog box.
    Right-click in the Preview Area, and then select [Cropping Area] to display the [Cropping Area] dialog box. Enter the dimensions of the area to be scanned and click [OK].
  • Although it is not possible to display a preview image when scanning using the feeder, you can still specify the scanning area numerically using the [Cropping Area] dialog box, or by dragging the mouse in the empty Preview Area to roughly define the area.
  • You cannot specify the scanning area in the following cases:
  • When scanning 2-sided originals
  • When [Auto-adjust Orientation] is selected


Department ID Management (Network Scan)

You can manage the number of pages scanned by individuals or groups (such as departments or users) with the Network ScanGear Department ID Management function.


Remark
  • To use the Department ID Management function, make sure to do the following:

Setting a Department ID and Password (Network Scan)

Entering the Department ID and Password When You Scan (Network Scan)


Setting a Department ID and Password (Network Scan)

Return to Overview

You can set a department ID and password beforehand in the ScanGear Tool in order to scan using the Department ID Management function.

  1. Start ScanGear Tool.
  1. Select a scanner to use.

For details about how to start ScanGear Tool or to select a scanner, see "Selecting the Network Scanner to be Used (Network Scan)."

  1. Confirm that [Enabled] is displayed for [Dept. ID Management] under [Selected Scanner] → click [Dept. ID Settings].

The [Department ID Settings] dialog box appears.

  1. Select [Save Password].
  1. Enter the department ID and password in [Department ID] and [Password].
  1. To confirm the department ID and password each time you scan, select the [Confirm Department ID/Password when Scanning] check box.
  1. Click [OK] to close the dialog box.
  1. Click [Exit] in the ScanGear Tool.

The settings are saved and ScanGear Tool is closed.

Scanning with the selected scanner from then onward is performed with the department ID and password.



Entering the Department ID and Password When You Scan (Network Scan)

Return to Overview

If a department ID and password have not been set in the ScanGear Tool, they must be entered each time scanning is executed.


Remark
  1. Start Network ScanGear from the application.

For details, see "Starting Network ScanGear (Network Scan)."

  1. Make all the necessary settings on the [Main] sheet → click [Scan].

The [Confirm Department ID] dialog box appears.

  1. Enter [Department ID] and [Password] → click [OK].

Scanning is performed with the entered department ID and password.



Summary of Important Features and Settings (Network Scan)

The following setting parameters are available in Network ScanGear.

For details, refer to the Online Help in the sheets in which the setting is listed, or in the appropriate dialog box.


  • Basic Settings

Setting Procedure
Color mode for image Select the desired color mode from [Color Mode] in the [Main] sheet.
Scanning resolution Select the desired resolution from [Resolution] in the [Main] sheet.
Size of originals to be scanned Select the desired size from [Original Size] in the [Main] sheet.

  • Image Processing Settings

Setting Procedure
Adjust density Select [Manual] from [Density Adjustment] in the [Main] sheet → move the [Density] slider to adjust the value.
Create color negative image Select [On] from [Reversed Image] in the [Options] sheet.
Mirror image left to right Select [On] from [Mirror Image] in the [Options] sheet.
Rotate image Select the desired angle of rotation from [Image Rotation] in the [Options] sheet.
Setting the brightness, contrast, and gamma for full color scanning (only for Color Network ScanGear) In the [Options] sheet, select the color that you want to set from [Channel] → move the [Brightness], [Contrast], and [Gamma] sliders to adjust the settings.
Setting the brightness, contrast, and gamma for grayscale scanning (only for Color Network ScanGear) In the [Options] sheet, move the [Brightness], [Contrast], and [Gamma] sliders to adjust the settings.

  • Settings for Scanning from the Feeder

Setting Procedure
Scan originals from feeder with correct orientation Select [Auto-adjust Orientation] in the [Main] sheet.
- or -
Perform the following steps:
1. In the [Main] sheet, click [Orientation] to display the [Orientation] dialog box.
2. Select the feeding direction of originals (and Book Opening direction for 2-sided originals) in the dialog box.
Set the number of pages to scan In the [Main] sheet, select [Specify] from [Pages to Scan] → enter the number of pages.

  • Department ID Management Settings

Setting Procedure
Verify the Department ID Management settings at the scanner Select the scanner in ScanGear Tool, and then confirm that [Enabled] is displayed for [Dept. ID Management] under [Selected Scanner].
Once the scanner is selected, you can verify the scanner information in the [Scanner Info] sheet.
Save a department ID and password Perform the following steps:
1. Open the [Department ID Settings] dialog box from ScanGear Tool.
2. In the dialog box, select [Save Password] → enter values in [Department ID] and [Password].


Troubleshooting (Network Scan)

Problem Solution
The background you wanted to remove has been scanned in. (only for Color Network ScanGear) Select [On] from [Remove Background] in the [Main] sheet.
- or -
Perform the following steps:
1. In the [Main] sheet, select [Manual] from [Density Adjustment] → select [Remove Background] from [Image Qlty Adjstmnt].
2. Click [Fine Adjustment] to display the [Settings for Background Removal] dialog box.
3. Adjust the density of the background colors by
moving the sliders for each color in the dialog box.
Images bleeding through from the opposite side of the paper have been scanned. (only for Color Network ScanGear) Perform the following steps:
1. In the [Main] sheet, select [Manual] from [Density Adjustment] → select [Prevent Bleed Through] from [Image Qlty Adjstmnt].
2. Click [Fine Adjustment] to display the [Settings for Background Removal] dialog box.
3. Adjust the density to prevent bleed through by moving the slider in the dialog box.
The amount of image data is too large to be scanned. (only for Color Network ScanGear) Select [High] from [Compression Ratio] in the [Option] sheet.
Dark borders and frame lines that appear around the original have been scanned. Perform the following steps:
1. Right-click in the Preview Area to display a pop-up menu.
2. On the pop-up menu, point to [Original Frame Erase] → click [On].