E-mail

E-Mail Instructions.



Introduction to Using E-Mail Functions

This machine enables you to send scanned documents to an e-mail application. Scanned documents are converted to file formats such as TIFF and are transmitted as an e-mail attachment to the recipient's e-mail application.
This section describes the things that you must do before using e-mail functions.
Be sure to set the following items first:

  • Network settings

Set the network settings to enable your machine to communicate over the network. (See "Basic Network Settings.")

  • E-mail settings

Set the e-mail settings to enable your machine to communicate with a mail server. (See "Setting Scan to E-Mail and I-fax.")



Sending E-Mails

This section describes the settings and procedures for sending e-mail documents.


Basic Methods for Sending E-Mails

Canceling Sending E-Mail Documents

Specifying Destinations (E-Mail)

Specifying a New E-Mail Address


Using the Address Book (E-Mail)


Using the One-Touch (E-Mail)


Using the Group Addresses (E-Mail)


Specifying a Group from the Address Book (E-Mail)


Specifying a Group from the One-Touch (E-Mail)


Sending Originals to More Than One Location (Broadcasting) (E-Mail)


Selecting Color/File Format (E-Mail)

Selecting Resolution (E-Mail)

Adjusting Density (E-Mail)

Manual Exposure Adjustment (E-Mail)


Adjusting Base Color (E-Mail)


Selecting Image Quality (E-Mail)

2-Sided Original (E-Mail)

Sending Originals at a Preset Time (Delayed Sending) (E-Mail)

Naming a Sent Document Using an E-Mail

Subject/Message (E-Mail)

Reply-to (E-Mail)

E-Mail Priority

Favorites (E-Mail)

Registering Favorites (E-Mail)


Registering Names for Favorites from the Select Send Type Screen (E-Mail)


Registering Favorites from the Send Settings Screen (E-Mail)


Erasing Favorites (E-Mail)


Erasing Favorites from the Select Send Type Screen (E-Mail)


Erasing Favorites from the Send Settings Screen (E-Mail)


Using the Favorites (E-Mail)


Checking Settings for Recalled Favorites (E-Mail)


Checking Favorites from the Select Send Type Screen (E-Mail)


Checking Favorites from the Send Settings Screen (E-Mail)


Job Recall (E-Mail)

Registering the Machine's Name (E-Mail)

Specifying the Data Compression Ratio for Color Send Jobs (E-Mail)

Resending Data Automatically When an Error Occurs (Retry Times) (E-Mail)

Standard Send Settings (E-Mail)

Storing the Standard Send Settings (E-Mail)


Restoring the Standard Send Settings to Their Default (E-Mail)


Specifying the Gamma Value for Sending Color Documents (E-Mail)

Adjusting Sharpness (E-Mail)

Adjusting the Image Quality of PDF (Compact) (E-Mail)

Specifying What to Display on the Screen for a Send Operation (E-Mail)

Restoring the Send Function Settings to Their Default (E-Mail)

Specifying the Maximum Data Size for Sending E-Mails

Dividing the Data for Sending E-Mails

Registering a Subject Line for Your E-Mails


Basic Methods for Sending E-Mails

Return to Overview

This section describes the flow of sending e-mails.

  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Enter E-mail (New)>, then press [OK].
  1. Use the software keyboard to enter the e-mail address, then press the right Any key to select <Set>.
  • You can enter up to 120 characters for the e-mail address.
  1. Make the scan settings you require.

You can specify the following settings:

  • <Reply-to Settings>: Sets the reply address to your e-mail. (See "Reply-to (E-Mail).")
  • <E-mail Priority Settings>: Sets your e-mail priority. (See "E-Mail Priority.")
  • <Register Favorites>: Stores frequently used send settings for future use. (See "Favorites (E-Mail).")
  1. Press (Start).
  • Scanning starts if the original is placed in the feeder, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  1. Use [], [] or (Scroll Wheel) to select the original size, then press [OK].
  1. Press (Start).
  1. Follow the instructions on the display, then press (Start) once for each original.
  1. When scanning is complete, press the right Any key to select <Done>.
  • Scanning starts, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).


Canceling Sending E-Mail Documents

Return to Overview

Follow this procedure to cancel a transmission in progress.

  1. Press (Status Monitor/Cancel) during transmission.
  1. Use [], [] or (Scroll Wheel) to select <Send/Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Send Job Status>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the job you want to cancel, then press the right Any key to select <Cancel>.
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Specifying Destinations (E-Mail)

Return to Overview

This section describes how to specify an e-mail address. You can select a destination stored in the Address Book or a one-touch, or specify a new address.


Remark
  • If <Restrict New Addresses> in <Restrict the Send Function> in <System Management Set.> under <Additional Func.> is set to <On>, you can only specify a destination using <Address Book> or <Log>. If you select <Log>, you can select only settings stored. (See "Restricting the New Address.")
  • The destination that you just specified is not stored in the Address Book. It is deleted once the document is sent.
  • You can specify only one destination at a time in <Enter E-mail (New)>.


Specifying a New E-Mail Address

Return to Overview

You can specify a new e-mail address.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Enter E-mail (New)>, then press [OK].
  1. Use the software keyboard to enter an e-mail address, then press the right Any key to select <Set>.
  • You can enter up to 120 characters for the address.

  • If you want to clear the specified destination:

  • 1. Press the left Any key to select <Confirm/Erase>.

  • 2. Check the destination you want to clear is selected, then press the left Any key to select <Erase>.

  • 3. Specify a destination again.


Using the Address Book (E-Mail)

Return to Overview

You must specify the destination to send documents. A maximum of 300 (200 for the Color imageCLASS MF8450c) destinations (including 200 one-touch destinations) can be stored. If you store addresses in the Address Book, you can easily select them.


Remark
  • If you use the Color imageCLASS MF8450c, you can register only one-touch destinations in Address Books.
  • Address Books can be saved, imported, and transferred using the Remote User Interface. (See "Import/Export Function.")
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Address Book>, then press[OK].
  1. Use [], [] or (Scroll Wheel) to select the desired destination, then press [OK].

The icons displayed on the Address Book are:

  • : Fax
  • : E-mail
  • : I-Fax
  • : File Server
  • : Group

You can select multiple destinations at a time.

  • You can use [] or [] to restrict the displayed range of destinations.
  • If the register name is longer than 10 characters, the first 10 characters are displayed in the name column in the Address Book.
  • If the registered destination is longer than 13 characters, the first 13 characters are displayed in the destination column in the Address Book.
  • To cancel a selected destination, select the destination again to clear the check mark.
  1. Press the right Any key to select <Set>.

  • If you want to clear the specified destination:

  • 1. Press the left Any key to select <Confirm/Erase>.

  • 2. Check the destination you want to clear is selected, then press the left Any key to select <Erase>.

If multiple destinations are specified, clear the other destinations as necessary.


  • 3. Specify a destination again.


Using the One-Touch (E-Mail)

Return to Overview

You can specify up to 200 destinations in one-touch.
Follow the procedure below to start a transmission and send a document using one-touch.


Remark
  • If you use the Color imageCLASS MF8450c, you can register only one-touch destinations in Address Books.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Press the right Any key to select <One-touch>.
  1. Use [], [] or (Scroll Wheel) to select the desired destination, then press [OK].

You can select multiple destinations at a time.

  • To cancel a selected destination, select the destination again to clear the check mark.
  1. Press the right Any key to select <Set>.

  • If you want to clear the specified destination:

  • 1. Press the left Any key to select <Confirm/Erase>.

  • 2. Check the destination you want to clear is selected, then press the left Any key to select <Erase>.

If multiple destinations are specified, clear the other destinations as necessary.


  • 3. Specify a destination again.


Using the Group Addresses (E-Mail)

Return to Overview

Group address enables you to specify a group of registered destinations in the Address Book or one-touch. This is useful if you want to send the same document to several destinations. You can register up to 299 (199 for the Color imageCLASS MF8450c) destinations in one group.
You can use the group address from the Address Book or from the one-touch.


Remark
 

Specifying a Group from the Address Book (E-Mail)

Specifying a Group from the One-Touch (E-Mail)


Specifying a Group from the Address Book (E-Mail)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Address Book>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired group which is made up of several destinations, then press [OK].

You can select multiple destinations at a time.

  • You can use [] or [] to restrict the displayed range of destinations.
  • To cancel a selected destination, select the destination again to clear the check mark.
  1. Press the right Any key to select <Set>.

  • If you want to clear the specified destination:

  • 1. Press the left Any key to select <Confirm/Erase>.

  • 2. Check the destination you want to clear is selected, then press the left Any key to select <Erase>.

If multiple destinations are specified, clear the other destinations as necessary.


  • 3. Specify a destination again.


Specifying a Group from the One-Touch (E-Mail)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Press the right Any key to select <One-touch>.
  1. Use [], [] or (Scroll Wheel) to select the desired group which is made up of several destinations, then press [OK].

You can select multiple destinations at a time.

  • To cancel a selected destination, select the destination again to clear the check mark.
  1. Press the right Any key to select <Set>.

  • If you want to clear the specified destination:

  • 1. Press the left Any key to select <Confirm/Erase>.

  • 2. Check the destination you want to clear is selected, then press the left Any key to select <Erase>.

If multiple destinations are specified, clear the other destinations as necessary.


  • 3. Specify a destination again.


Sending Originals to More Than One Location (Broadcasting) (E-Mail)

Return to Overview

Broadcasting enables you to send the same document to multiple recipients.


Remark
  • A maximum of 301 (201 for the Color imageCLASS MF8450c) destinations can be specified at the same time. (Out of the 301 or 201 destinations, one new destination can be specified.) If you specify a group of several destinations, each destination is counted as a separate address.
  • If you frequently send documents to multiple destinations, it is recommended that you store those destinations as a group.
  • When <Restrict Seq. Broadcast> is set to <Prohibit Broadcast>, you cannot send the documents to multiple recipients. (See "Restricting Broadcasting.")
  • Broadcasting is available only when you scan the document in the B&W mode.
  • You cannot cancel sending the document to only one destination out of the multiple destinations.
  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Specify a destination.
  1. Press the right Any key to select <Add Destination>.
  1. Repeat step 4 and 5 until all the destinations are set.
  • Only one new destination can be specified.
    If you add destinations, specify them from Address Book.
  • You cannot specify the detail settings for each destination.
  1. Press (Start).
  • Scanning starts if the original is placed in the feeder, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  1. Use [], [] or (Scroll Wheel) to select the original size, then press [OK].
  1. Press (Start).
  1. Follow the instructions on the display, then press (Start) once for each original.
  1. When scanning is complete, press the right Any key to select <Done>.
  • Scanning starts, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).


Selecting Color/File Format (E-Mail)

Return to Overview

You can select the color mode and file format when sending documents to an e-mail address.
The default setting is <B&W TIFF>.


Remark
  • If you select the <Color PDF (Compact)>, <300 x 300 dpi> is available as the resolution.
  • Details about the color modes are as follows:
  • Color: Scans in full-color regardless of whether the original is in full-color or black-and-white.
  • B&W: Scans in black-and-white regardless of whether the original is in full-color or black-and-white.
  • Details about the file format is as follows:
  • TIFF: Sends the file in the TIFF format. This file format is available only when you scan the document in the B&W mode.
  • JPEG: Sends the file in the JPEG format. This file format is available only when you scan the document in the Color mode.
  • PDF: Sends the file in the PDF format.
  • PDF (Compact): Enables you to send files containing <Text> originals or <Text/Photo> originals using a high compression ratio. This file format is available only when you scan the document in the Color mode.
  • To view a JPEG file, a software application that supports the JPEG format is required.
  • To view a TIFF file, a software application that supports the TIFF format (such as Imaging for Windows) is required.
  • To view a PDF file, Adobe Reader/Adobe Acrobat Reader is required.
  • If a black-and-white original is scanned in the Color mode, it is counted as a color scan.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Color/File Format Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the color mode and file format.
  • If you select <Color JPEG>, <Divide Pages> is automatically set to <On>.
  1. Press the right Any key to select <Divide Pages>.
  1. If you want to separate multiple images and send them as separate files, each of which consists of only one page, use [], [] or (Scroll Wheel) to select <On>, then press [OK] twice.

If you want to send multiple images as a single file without dividing them, use [], [] or (Scroll Wheel) to select <Off>, then press [OK] twice.



Selecting Resolution (E-Mail)

Return to Overview

You can specify the resolution before scanning the original.
The default setting is <200 x 200 dpi>.


Remark
  • If you are sending documents by e-mail, the maximum image resolution is 600 x 600 dpi.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Resolution Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired resolution, then press [OK].

The following resolution is available.

  • B&W/Color: 100 x 100 dpi
  • B&W/Color: 150 x 150 dpi
  • B&W: 200 x 100 dpi
  • B&W/Color: 200 x 200 dpi
  • B&W: 200 x 400 dpi
  • B&W/Color: 300 x 300 dpi
  • B&W: 400 x 400 dpi
  • B&W/Color: 600 x 600 dpi


Adjusting Density (E-Mail)

Return to Overview

You can adjust the density to the most appropriate level for the original manually.


Manual Exposure Adjustment (E-Mail)

Adjusting Base Color (E-Mail)


Manual Exposure Adjustment (E-Mail)

Return to Overview

You can manually adjust the scan exposure to the most appropriate level for the original.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Density/Background Rem. Set.>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to adjust the density, then press [OK].

Move the indicator to the left to make the exposure lighter or move it to the right to make the exposure darker.



Adjusting Base Color (E-Mail)

Return to Overview

This mode enables you to erase the background color of the original when scanning. This mode is especially useful for scanning originals such as catalogs and paper, that have turned yellow from age.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Density/Background Rem. Set.>, then press [OK].
  1. Press the right Any key to select <Background>.
  1. Use [], [] or (Scroll Wheel) to select background setting, then press [OK].
  • <Off>: Does not erase the background color of the original.
  • <Background Removal>: If you want to erase the background color of the original, following step is not necessary.
  • <Background Fine Adjust.>: If you want to make fine adjustments to the density of the background color, go to the next step.
  1. Use [], [] or (Scroll Wheel) to select the desired color, then press [OK].
  1. Use [], [] or (Scroll Wheel) to adjust the strength of the color, then press [OK].

If you adjust the strength of <Yellow>, the levels of <Red> and <Green> adjust automatically to the same level as <Yellow>. If you adjust the strength of <Red> or <Green>, the <Yellow> level returns to its default level.

  1. Press the right Any key to select <Set>.


Selecting Image Quality (E-Mail)

Return to Overview

You can manually select the original type according to the type of image that you are scanning.
The default setting is <Text/Photo>.


Remark
  • Combinations of these three modes (Text/Photo, Photo, and Text) cannot be selected at the same time. If you select one of these modes, the previously set mode is canceled.
  • If you scan an original containing halftones, such as a printed image, using the <Photo> mode, the moiré effect (a shimmering, wavy pattern) may occur. In this case, you can lessen this moiré effect by using the sharpness mode. (See "Adjusting Sharpness (E-Mail).")
  • If the original is a transparency, select the original type and adjust the exposure to the most appropriate level for the original.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Original Image Quality Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the image quality, then press [OK].
  • <Text/Photo>: This mode is best suited for scanning originals containing both text and photos such as magazines or catalogues.
  • <Text>: This mode is best suited for scanning text originals. Blueprints or pencil drawn originals can also be scanned clearly. When PDF (Compact) is selected as the file format and the text mode is selected, the image level in the text mode setting made in <PDF(Compact) Img. Quality> in <TX Settings> under <Common Settings> in <Communications Settings> (from the Additional Functions screen) is activated. (See "Adjusting the Image Quality of PDF (Compact) (E-Mail).")
  • <Photo>: This mode is best suited for scanning photos printed on photographic paper or photo originals containing halftones (e.g. printed photos).

If you select <Text/Photo>, go to the next step as necessary.

  1. Press the right Any key to select <Priority Level>.
  • If you select B&W in color mode, <Priority Level> is grayed out.
  1. Use [], [] or (Scroll Wheel) to adjust the text level or photo level, then press [OK].

Move the indicator to the left to make the text level higher or move it to the right to make the photo level higher.

  1. If you are finished, press [OK].


2-Sided Original (E-Mail)

Return to Overview

You can set the machine to automatically turn over 2-sided originals that are placed in the feeder, and scan each side separately.
The default setting is <Off>.


Remark
  • When you are scanning originals with a horizontal (landscape) orientation, such as LTRR, make sure to place them horizontally into the feeder. If these originals are placed vertically, the back sides of these originals are scanned upside down.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <2-Sided Orig. Orientation Set.>, then press [OK].
  • If <Book Type Original> or <Calendar Type Original> has been selected, <2-Sided Originals Settings> is displayed.
  1. Use [], [] or (Scroll Wheel) to select the type of original, then press [OK].
  • <Off>: 1-sided originals are scanned.
  • <Book Type Original>: The front and back sides of the original have the same top-bottom orientation.
  • <Calendar Type Original>: The front and back sides of the original have opposite top-bottom orientations.


Sending Originals at a Preset Time (Delayed Sending) (E-Mail)

Return to Overview

The delayed sending mode enables you to store a send job in memory, and have it sent at a later time.
The default setting is <Off>.


Remark
  • You can reserve up to 70 jobs for the delayed sending. However, the actual number of jobs that can be reserved may be less than 70, depending on the following conditions:
  • If multiple documents are being sent at the same time.
  • If large documents are being sent.
  • If there are jobs other than delayed sending.
  • Once the delayed documents are sent, the documents are automatically deleted from memory.
  • Delayed sending is available only when you scan the document in the B&W mode.
  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Delayed TX Settings>, then press [OK].
  1. Enter the send time using - (numeric keys), then press [OK].
  • Enter all four digits of the time (including zeros), using 24-hour notation.
    Examples:
    3:50 p.m.→1550
  • To cancel to enter the time, press the left Any key to select <Cancel> to return to the previous screen.
  • If you set a time earlier than the current time, the document will be sent at that time on the next day.
  • If you make a mistake when entering the send time, press (Clear) to clear your entry, then enter another four-digit number.
  1. Press (Start).
  • Scanning starts if the original is placed in the feeder, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  1. Use [], [] or (Scroll Wheel) to select the original size, then press [OK].
  1. Press (Start).
  1. Follow the instructions on the display, then press (Start) once for each original.
  1. When scanning is complete, press the right Any key to select <Done>.
  • Scanning starts, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).


Naming a Sent Document Using an E-Mail

Return to Overview

You can add the document's name.
The default setting is <None>.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Send Document Name Settings>, then press [OK].
  1. Use the software keyboard to enter the document name, then press the right Any key to select <Set>.
  • You can enter up to 24 characters for the name.
  • When you are sending documents, each page is sent as a separate TIFF image attached to the e-mail. The file name prefix of the image attached to the e-mail is assigned as follows:
  • If you set the document's name:
    The file name prefix is generated by the document's name and four digits that signify the page number of the image.
    Example: document name_0001.tif
  • If you do not set the document's name:
    The file name prefix is generated by the job number (0001 to 4999) and four digits that signify the page number of the image.
    Example: 1231_0001.tif


Subject/Message (E-Mail)

Return to Overview

You can add a subject line and message body text.
The default setting is <Off>.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Subject/Message Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Subject>, then press [OK].
  1. Use the software keyboard to enter the subject of the e-mail message, then press the right Any key to select <Set>.
  • You can enter up to 40 characters for the subject.
  • If you make a mistake when entering the subject, press (Clear) to clear your entry.
  1. Use [], [] or (Scroll Wheel) to select <Message>, then press [OK].
  1. Use the software keyboard to enter the message body text, then press the right Any key to select <Set>.
  • You can enter up to 140 characters for the text.
  • If you make a mistake when entering the text, press (Clear) to clear your entry.
  1. If you are finished, press the right Any key to select <Set>.


Reply-to (E-Mail)

Return to Overview

You can select a reply-to addresses.
The default setting is <Off>.


Remark
  • You cannot select multiple destinations for the reply-to address.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Reply-to Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the address to which you want to send the reply, then press [OK].
  • You can use [] or [] to restrict the displayed range of destinations.
  1. Press the right Any key to select <Set>.


E-Mail Priority

Return to Overview

You can select a priority level when sending an e-mail.
The default setting is <Normal>.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <E-mail Priority Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select a priority for your e-mail message, then press [OK].
  • <High>: Priority level is high.
  • <Normal>: Priority level is normal.
  • <Low>: Priority level is low.


Favorites (E-Mail)

Return to Overview

You can set any possible combination of send settings and register them as favorites in memory. You can register up to 4 favorites. This feature is useful for registering frequently used send settings.


Remark
  • The send settings registered as favorites in memory are not erased, even if the power is turned OFF.
  • If an address included in a favorites is deleted from the Address Book, it is also deleted from the settings registered in the favorites.

Registering Favorites (E-Mail)

Registering Names for Favorites from the Select Send Type Screen (E-Mail)


Registering Favorites from the Send Settings Screen (E-Mail)


Erasing Favorites (E-Mail)

Erasing Favorites from the Select Send Type Screen (E-Mail)


Erasing Favorites from the Send Settings Screen (E-Mail)


Using the Favorites (E-Mail)

Checking Settings for Recalled Favorites (E-Mail)

Checking Favorites from the Select Send Type Screen (E-Mail)


Checking Favorites from the Send Settings Screen (E-Mail)



Registering Favorites (E-Mail)

Return to Overview

You can register names for favorites from the Select Send Type Screen or register settings for favorites from the Send Settings screen.


Remark
  • The currently specified settings are registered for the favorites.


Registering Names for Favorites from the Select Send Type Screen (E-Mail)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Press the left Any key to select <Favorites>.
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to register, then press the right Any key to select <Register/Erase>.

Keys registered as favorites are displayed with icons.

  • You can also check the settings stored in the favorites by pressing the left Any key to select <Details>. Press the right Any key to select <Done> to return to the previous screen.
  1. Use [], [] or (Scroll Wheel) to select <Register Name>, then press [OK].
  1. Use the software keyboard to enter a name for favorites, then press the right Any key to select <Set>.
  • You can enter up to 16 characters for the name.
  • If you press <Set> without entering any characters, the key name reverts to its current name (default: M1 to M4).


Registering Favorites from the Send Settings Screen (E-Mail)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) select <Send/FAX>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Register Favorites>, then press [OK].
  • The currently specified settings are registered for the favorites.
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to register, then press the right Any key to select <Register/Erase>.

Keys registered as favorites are displayed with icons.

  • You can also check the settings stored in the favorites by pressing the left Any key to select <Details>. Press the right Any key to select <Done> to return to the previous screen.
  1. Use [], [] or (Scroll Wheel) to select <Register Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes> or <Details>, then press [OK].

To store the current settings, select <Yes>. To cancel storing the settings, select <No>. If you select a key that has settings stored, select <Yes> to overwrite the previous settings.
You can check detail settings to select <Details>.

  1. Press the right Any key to select <Register/Erase>.
  1. Use [], [] or (Scroll Wheel) to select <Register Name>, then press [OK].
  1. Use the software keyboard to enter a name for favorites, then press the right Any key to select <Set>.
  • You can enter up to 16 characters for the name.
  • If you press <Set> without entering any characters, the key name reverts to its current name (default: M1 to M4).


Erasing Favorites (E-Mail)

Return to Overview

You can erase the settings from the Select Send Type screen or from the Send Settings screen.



Erasing Favorites from the Select Send Type Screen (E-Mail)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Press the left Any key to select <Favorites>.
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to erase, then press the right Any key to select <Register/Erase>.

Keys registered as favorites are displayed with icons.

  • You can only erase a key that has settings stored in the favorites.
  • You can also check the settings stored in the favorites by pressing the left Any key to select <Details>. Press the right Any key to select <Done> to return to the previous screen.
  1. Use [], [] or (Scroll Wheel) to select <Erase>, then press [OK].
  • Make sure to check the settings first before erasing them.
  1. Use [], [] or (Scroll Wheel) to select <Yes>, then press [OK].
  • Key names are not erased. You can change the name in <Register Name>.


Erasing Favorites from the Send Settings Screen (E-Mail)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Register Favorites>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to erase, then press the right Any key to select <Register/Erase>.

Keys registered as favorites are displayed with icons.

  • You can only erase a key that has settings stored in the favorites.
  • You can also check the settings stored in the favorites by pressing the left Any key to select <Details>. Press the right Any key to select <Done> to return to the previous screen.
  1. Use [], [] or (Scroll Wheel) to select <Erase>, then press [OK].
  • Make sure to check the settings first before erasing them.
  1. Use [], [] or (Scroll Wheel) to select <Yes>, then press [OK].
  • Key names are not erased. You can change the name in <Register Name>.


Using the Favorites (E-Mail)

Return to Overview

If you frequently send documents with the same document settings to the same destination, store these settings in a favorites. Then, when you need to specify the destination, all you have to do is select the favorites containing your stored document settings and the desired destination, and send your document.
You can recall the settings from the Select Send Type screen.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Press the left Any key to select <Favorites>.
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to recall, then press [OK].
  • If you select a favorites that already has specified destinations, the Send Settings screen appears. You can change the send settings or add destinations at this time.
  • You can also check the settings stored in the favorites by pressing the left Any key to select <Details>.

  • If you select a favorites that has no specified destinations, the Select Send Type screen appears. You can specify destinations.
  • To cancel all settings and return to the Select Send Type screen, press (Reset).


Checking Settings for Recalled Favorites (E-Mail)

Return to Overview

This mode enables you to check detail settings for favorites.
You can check the settings from the Select Send Type screen or from the Send Settings screen.


Remark


Checking Favorites from the Select Send Type Screen (E-Mail)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Press the left Any key to select <Favorites>.
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to check, then press the left Any key to select <Details>.

You can check detail settings. Press the right Any key to select <Done> to return to the previous screen.



Checking Favorites from the Send Settings Screen (E-Mail)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Register Favorites>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to check, then press the left Any key to select <Details>.

You can check detail settings. Press the right Any key to select <Done> to return to the previous screen.



Job Recall (E-Mail)

Return to Overview

You can recall the addresses, scan settings, and send settings which have been set in the <Log>, and then send your documents.


Remark
  • The settings such as destinations, scan settings and send settings are stored in a log. The actions below after you change settings are not recorded in a log:
  • Pressing the (Start) or (Reset) or (Main Menu).
  • Activation of the Auto Clear mode.
  • Turning OFF the machine.
  • Identical send settings are stored only once in recall memory.
  • If <Restrict New Addresses> in <Restrict the Send Function> in <System Management Set.> under <Additional Func.> is set to <On>, the addresses specified from the Address Book are only recalled.
  • The settings that were stored in memory are not erased even when the main power is turned OFF.
  • If <Restrict Sending From Log> in <Restrict the Send Function> in <System Management Set.> under <Additional Func.> is set to <On>, you cannot specify a destination using the <Log>. (See "Restricting Recall.")
  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/FAX>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Log>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Mode 1>, <Mode 2> or <Mode 3>, then press [OK].

You can check the recall settings by pressing the left Any key to select <Details>.


  • If you select a log in which a destination is stored:

The Send Settings screen appears.


  • 1. Confirm the settings.

  • If you select a log in which a destination is not stored:

The Select Send Type screen appears.


  • 1. Specify a destination.
  1. Press (Start).
  • Scanning starts if the original is placed in the feeder, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  1. Use [], [] or (Scroll Wheel) to select the original size, then press [OK].
  1. Press (Start).
  1. Follow the instructions on the display, then press (Start) once for each original.
  1. When scanning is complete, press the right Any key to select <Done>.
  • Scanning starts, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).


Registering the Machine's Name (E-Mail)

Return to Overview

Your name or company's name must be registered as the machine's name.
When you send a document, the name that you registered is displayed in the From field of the e-mail message. For information on registering the unit name, see "Make Fax Settings."



Specifying the Data Compression Ratio for Color Send Jobs (E-Mail)

Return to Overview

You can set the compression ratio for color scanned data. A high compression ratio reduces the amount of memory used for the document, but results in low quality images. On the contrary, a low compression ratio increases the amount of memory used for the document, but results in high quality images.
The default setting is <Normal>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Data Compression Ratio>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <High Ratio>, <Normal>, or <Low Ratio>, then press [OK].
  • <High Ratio>: A small amount of memory is used for the document, but the images are of a low quality.
  • <Normal>: The amount of memory used for the document and the quality of the images are moderate, between the High and Low Ratio settings.
  • <Low Ratio>: A large amount of memory is used for the document, but the images are of a high quality.
  1. Press (Main Menu) to return to the Main Menu screen.


Resending Data Automatically When an Error Occurs (Retry Times) (E-Mail)

Return to Overview

Retry Times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiver is busy sending or receiving, or when an error occurs. This setting determines the number of retry attempts. You can set from one to five retry attempts, or select <0> to turn the Retry Times mode off.
The default setting is <3>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Retry Times>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to set the number of retry attempts, then press [OK].
  • You can also use - (numeric keys) to set the number of retry attempts.
  • If the number of retry times is set to <0>, the machine will not resend the data.
  1. Press (Main Menu) to return to the Main Menu screen.


Standard Send Settings (E-Mail)

Return to Overview

This mode enables you to change the standard settings for the send function.



Storing the Standard Send Settings (E-Mail)

Return to Overview

You can store the standard send settings.

The default settings are as follows:

  • <Resolution Settings>: 200x200 dpi
  • <Density/Background Removal>: 0
  • <Original Type>: Text
  • <2-Sided Originals Settings>: Off
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Change Send Func. Mode>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Register>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired setting item, then press [OK].

You can specify the following settings:

  1. Press the right Any key to select <Register>.
  1. Press (Main Menu) to return to the Main Menu screen.


Restoring the Standard Send Settings to Their Default (E-Mail)

Return to Overview

You can restore the standard send settings to their default settings.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Change Send Func. Mode>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Initialize>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Specifying the Gamma Value for Sending Color Documents (E-Mail)

Return to Overview

If you are sending to an e-mail destination, you can specify the gamma value used when converting scanned RGB image data to YCbCr. By setting a gamma value corresponding to the gamma value at the receiving end, sent image data can be printed with the appropriate image quality at the receiving end.
The default setting is <Gamma 1.8>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Color Send Gamma Value>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the gamma value, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Adjusting Sharpness (E-Mail)

Return to Overview

This mode enables you to scan original images with a sharper or softer contrast.
The default setting is <4>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Sharpness>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to slide the indicator towards <Low> or <High>, then press [OK].
  • <Low>: To scan originals containing printed images or other halftones, the setting should be towards <Low>. This setting lessens the moiré effect (a shimmering, wavy pattern).
  • <High>: To scan text or lines clearly, the setting should be towards <High>. This setting is particularly suited for scanning blueprints and faint pencil drawn images.
  1. Press (Main Menu) to return to the Main Menu screen.


Adjusting the Image Quality of PDF (Compact) (E-Mail)

Return to Overview

If PDF (Compact) is selected as the file format, you can set the image quality level of the document.
The default setting is <Normal>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <PDF(Compact) Img. Quality>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Text/Photo, Photo Mode> or <Text Mode>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to specify the setting, then press [OK].
  • <Data Size Priority>: The data size is small, but the image quality is low.
  • <Normal>: The data size and image quality are between <Data Size Priority> and <Image Quality Priority>.
  • <Image Quality Priority>: The data size is large, but the image quality is high.
  1. Press (Main Menu) to return to the Main Menu screen.
  • The setting made for <Text/Photo, Photo Mode> or <Text Mode> is enabled only if <Text/Photo>, <Photo> or <Text> is selected from <Original Image Quality Settings>. (See "Selecting Image Quality (E-Mail).")
  • If an original with many colors is scanned, the compression level is determined by the data size and the number of colors, according to the selected image level.
    However, if the original is in monochrome or has few colors, it does not matter which image level you select.


Specifying What to Display on the Screen for a Send Operation (E-Mail)

Return to Overview

This mode enables you to specify what screen is displayed for a send operation. When you select <Send/FAX> on the Main Menu screen and press [OK], the screen specified here is displayed for a send operation.
The default setting is <Default Screen>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Default Screen for Send>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the initial screen, then press [OK].
  • <Favorites>: The Set Favorites screen is displayed on the initial Send screen.
  • <One-touch>: The One-touch Selection/Clear screen is displayed on the initial Send screen.
  • <Default Screen>: The Select Send Type screen is displayed on the initial Send screen.
  1. Press (Main Menu) to return to the Main Menu screen.


Restoring the Send Function Settings to Their Default (E-Mail)

Return to Overview

You can restore almost all of the Send Function Settings to their default settings.


Remark
  • You cannot initialize <Register Unit Name> and <Retry Times>.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Initialize TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Specifying the Maximum Data Size for Sending E-Mails

Return to Overview

This function enables you to set the maximum data size for outgoing e-mail documents. If an e-mail transmission exceeds the data size limit, it is split up into several e-mail messages before being sent.
The default setting is <3 MB>.


Remark
  • When sending an e-mail document, you can set to divide the data before sending it if the size of the data exceeds the maximum data size for sending. For information on dividing data before sending it, see "Dividing the Data for Sending E-Mails."
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <E-mail/I-Fax Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Send Data Size Limit>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to set the maximum data size for sending e-mails, then press [OK].

You can also use - (numeric keys) to set the data size.

  • The maximum data size for sending must not be greater than the maximum data size of the mail server.
  • If you enter <0> MB as the data size, there is no size limit on the data that is sent.
  1. Press (Main Menu) to return to the Main Menu screen.


Dividing the Data for Sending E-Mails

Return to Overview

This function enables you to divide an e-mail document into separate files when it is sent, if the data size exceeds the limit you specify in "Specifying the Maximum Data Size for Sending E-Mails." Each file is sent separately as an e-mail attachment.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <E-mail/I-Fax Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Divide TX Data Oversize>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Registering a Subject Line for Your E-Mails

Return to Overview

This function enables you to register a subject line for e-mails you send. The subject that you enter here is used as the default subject whenever you do not enter a subject when sending a job.
The default setting is <Attached Image>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <E-mail/I-Fax Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Default Subject>, then press [OK].
  1. Use the software keyboard to enter a subject, then press the right Any key to select <Set>.

For information on using the software keyboard, see "Entering Characters."

  1. Press (Main Menu) to return to the Main Menu screen.


Receiving E-Mails

This section describes the settings and procedures for receiving e-mail documents.
Your machine can receive and print e-mail messages without a computer. If the machine receives an e-mail with attachments, the messages and attachments are printed separately.
The accepted message format and file types are as follows:

  • Message format: Plain text
  • File types: TIFF-F (MH, MR, MMR compression), JPEG, Exif JPEG (Exif 2.2)

Remark
  • You cannot read e-mail messages on the machine's display.

Printing Received Documents on Both Sides of Paper (E-Mail)

Reducing a Received Document (E-Mail)

Printing Footer Information on a Received Document (E-Mail)

Specifying the Way of Printing When Toner Is Low (E-Mail)

Specifying the Gamma Value for Receiving Color Documents (E-Mail)

Receiving Documents in Memory without Printing Out (Memory Lock Reception) (E-Mail)

Printing All Documents Stored in the Memory Lock Reception Mode (E-Mail)


Printing Received Documents on Both Sides of Paper (E-Mail)

Return to Overview

You can print received documents on both sides of the paper you select. This enables you to save paper.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <RX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <2-Sided Print>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Reducing a Received Document (E-Mail)

Return to Overview

You can set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper.

The default settings are as follows:

  • <Receive Reduction>: On
  • <RX Reduction>: Auto
  • <Reduce Direction>: Vertical Only
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <RX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Receive Reduction>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>.
  • <Off>: Does not reduce received documents. If you select <Off>, press [OK], then go to step 14.
  • <On>: Reduces received documents. If you select <On>, press the right Any key to select <Set>, then go to the next step.
  1. Use [], [] or (Scroll Wheel) to select <RX Reduction>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Auto> or <Fixed Reduction>.
  • <Auto>: The image is automatically reduced by a suitable reduction ratio. If you select <Auto>, press [OK], then go to step 12.
  • <Fixed Reduction>: The image is reduced by the reduction ratio set for <Reduce %> in the next step. If you select <Fixed Reduction>, press [OK], then go to the next step.
  1. Use [], [] or (Scroll Wheel) to select <Reduce %>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the reduction ratio, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Reduce Direction>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Vertical and Horizontal> or <Vertical Only>, then press [OK].
  • <Vertical and Horizontal>: The image is reduced in both the vertical and horizontal directions.
  • <Vertical Only>: The image is reduced in the vertical direction only.
  1. Press (Main Menu) to return to the Main Menu screen.


Printing Footer Information on a Received Document (E-Mail)

Return to Overview

You can set whether the machine prints the date, day, and time received, transaction number, and page number at the bottom of the received document.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <RX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Received Page Footer>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Specifying the Way of Printing When Toner Is Low (E-Mail)

Return to Overview

This function enables you to continue printing your current jobs when the toner is low.
The default setting is <Off>.


Remark
  • When <Toner Out Continuous Print> is set to <On>, the printed documents may be light or blurred because of lack of toner. The data is erased when the documents are printed out, so you cannot print the same documents again.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <RX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Toner Out Continuous Print>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Specifying the Gamma Value for Receiving Color Documents (E-Mail)

Return to Overview

You can set the gamma value to use when receiving documents. This enables you to print received documents with the appropriate image quality.
The default setting is <Gamma 1.8>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <RX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <YCbCr Receive Gamma Val.>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the gamma value, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Receiving Documents in Memory without Printing Out (Memory Lock Reception) (E-Mail)

Return to Overview

Normally a document prints as soon as you receive it. However, there may be occasions when you want the machine to store all documents in memory until you are ready to print them. Locking the machine to receive and store all documents in memory is called memory lock reception.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Memory Lock Settings>, then press [OK].

If the Memory Lock Password has been set, enter the Memory Lock Password using - (numeric keys), then press [OK].

  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>.
  • <Off>: Does not use the memory lock reception mode. If you select <Off>, press [OK], then go to step 12.
  • <On>: Uses the memory lock reception mode. If you select <On>, press the right Any key to select <Option>, then go to the next step.
  1. If you want to set or change a password for the Memory Lock mode, enter a password (up to seven digits) using - (numeric keys), then press [OK].

If you set a password, it will be necessary to enter the password whenever you want to change the Memory Lock mode settings, or cancel the Memory Lock mode.

If you do not want to set the Memory Lock with a password, press [OK] without entering any numbers.

  • You cannot store a password that only consists of zeros, such as <0000000>.
  • If you enter fewer than seven digits, the machine stores the password with leading zeros.
    Example: If <02> or <002> is entered, <0000002> is stored.
  • If you make a mistake when entering the password, press (Clear), then enter the correct password.
  1. Set the machine to print an RX report or not.

If you want to print an RX report when receiving documents, use [], [] or (Scroll Wheel) to select <On>, then press [OK].

If you do not want to print an RX report, select <Off>, then press [OK].

  • If you want to print an RX report, you need also to set <RX Report> to <On>. (See "RX Report.")
  1. Set the time for the machine to enter and leave the Memory Lock mode.

If you want to specify the Memory Lock Time settings, use [], [] or (Scroll Wheel) to select <Specify>, then press [OK].

If you do not want to specify the Memory Lock Time settings, select <Do Not Specify>, then press [OK]. Go to step 12.

If <Do Not Specify> is selected, the Memory Lock mode will not start automatically at a specified time. The machine enters the Memory Lock mode only when you manually set the Memory Lock mode to <On> in step 6.

  1. Specify the time (in 24-hour/military time format) for the machine to enter the Memory Lock mode using - (numeric keys), then press [OK].
  • If you make a mistake when entering the time, press (Clear) to clear your entry, then enter another four digit number.
  1. Specify the time (in 24-hour/military time format) for the machine to leave the Memory Lock mode using - (numeric keys), then press [OK].
  • If you make a mistake when entering the time, press (Clear) to clear your entry, then enter another four digit number.
  • If you set the same time for Memory Lock Start Time and Memory Lock End Time, the machine will be in the Memory Lock mode through the entire day.
  1. Press (Main Menu) to return to the Main Menu screen.


Printing All Documents Stored in the Memory Lock Reception Mode (E-Mail)

Return to Overview

Follow this procedure to print documents received when the machine is in the memory lock reception mode.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Memory Lock Settings>, then press [OK].

If the Memory Lock Password has been set, enter the Memory Lock Password using - (numeric keys), then press [OK].

  1. Use [], [] or (Scroll Wheel) to select <Off>, then press [OK].

The received documents are printed.

  1. Press (Main Menu) to return to the Main Menu screen.


Forwarding Received E-Mail Documents

This machine enables you to automatically forward received e-mail documents to any desired destination. If a received document matches the specified forwarding conditions, it is forwarded to the specified destination. Received documents that do not match the forwarding conditions can also be forwarded to any desired destination.


Remark
  • The maximum number of forwarding settings that you can store is 52 (12 for the Color imageCLASS MF8450c): 50 (10 for the Color imageCLASS MF8450c) with forwarding conditions and 2 without conditions.
  • If a forwarding error occurs when all of <Print Image>, <Store Image to Memory>, and <Memory Lock Settings> are set to <Off>, the received documents will be lost.

Specifying Forwarding Settings (E-Mail)

Storing Forwarding Settings (E-Mail)


When Forwarding Destinations Do Not Match the Forwarding Conditions (E-Mail)


Activating the Registered Forwarding Settings (E-Mail)


Erasing Forwarding Settings (E-Mail)


Printing Forwarding Settings (E-Mail)


Checking/Changing Forwarding Settings (E-Mail)


Sending Documents in Memory to a Different Destination (E-Mail)

Handling Documents with Forwarding Errors (E-Mail)

Resending Documents with Forwarding Errors (E-Mail)

Checking/Changing the Status of Documents with Forwarding Errors (E-Mail)


Specifying Forwarding Settings (E-Mail)

Return to Overview

This section describes how to register, erase, print, check, and change the forwarding settings.



Storing Forwarding Settings (E-Mail)

Return to Overview

You can register the forwarding conditions and destinations.


Remark
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
  1. Press the left Any key to select <Menu>.
  1. Use [], [] or (Scroll Wheel) to select <Register>, then press [OK].
  1. Use the software keyboard to enter a name for the forwarding condition, then press the right Any key to select <Set>.

For information on using the software keyboard, see "Entering Characters."

  1. Use [], [] or (Scroll Wheel) to select <I-Fax>, then press [OK].
  • E-mail functions are nearly identical to I-fax functions, so you need to select <I-Fax> as the type of document to receive.
  1. Use [], [] or (Scroll Wheel) to select <Destination>, <Sender>, or <Subject>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the forwarding condition, then press [OK].

The available forwarding conditions are:

  • <disregard>: Disregards the Destination, Sender, or Subject information as forwarding conditions.
  • <equals>: Forwards the document if the Destination, Sender, or Subject information matches all of the characters entered.
  • <differs from>: Forwards the document if the Destination, Sender, or Subject information differs from the characters entered.
  • <begins with>: Forwards the document if the Destination, Sender, or Subject information begins with the characters entered.
  • <ends with>: Forwards the document if the Destination, Sender, or Subject information ends with the characters entered.
  • <contains>: Forwards the document if the Destination, Sender, or Subject information contains the characters entered.
  • <does not contain>: Forwards the document if the Destination, Sender, or Subject information does not contain the characters entered.

If you select <disregard>, go to step 12.

  1. Use the software keyboard to enter the forwarding criterion using - (numeric keys), then press the right Any key to select <Set>.
  • You can enter up to 128 characters for the forwarding criterion.
  1. If necessary, repeat steps 9 through 11.
  1. Press the right Any key to select <Set>.
  1. Press the right Any key to select <Next>.
  1. Check the message on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select the forwarding destination, then press [OK].
  • You cannot select multiple destinations at the same time. To forward to multiple destinations, select a group address.
  • You can use [] or [] to restrict the displayed range of destinations.
  • To cancel a selected destination, select the destination again.
  1. Press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select the file format of the document you want to forward.
  • <TIFF (Black)/PDF (Color)>: Sends the file in either the TIFF (Black-and-White) or PDF (Color) format.
  • <TIFF (Black)/JPEG (Color)>: Sends the file in either the TIFF (Black-and-White) or JPEG (Color) format.
  • <PDF>: Sends the file in the PDF format regardless of the color mode.
  • <PDF (Black)/JPEG (Color)>: Sends the file in either the PDF (Black-and-White) or JPEG (Color) format.

If you select <PDF>, go to the next step.
If you select the others, go to step 21.

  • This procedure is not necessary if a fax number or an I-fax address is specified as the destination in step 16. Go to step 21.
  • To view a TIFF file, a software application that supports the TIFF format (such as Imaging for Windows) is required.
  • To view a JPEG file, software that supports the JPEG format (such as Microsoft Internet Explorer for Windows) is required.
  • To view a PDF file, Adobe Reader/Adobe Acrobat Reader is required.
  1. Press the right Any key to select <Divide Pages>.
  1. If you want to separate multiple images and send them as separate files, each of which consists of only one page, use [], [] or (Scroll Wheel) to select <On>, then press [OK] twice.

If you want to send multiple images as a single file without dividing them, use [], [] or (Scroll Wheel) to select <Off>, then press [OK] twice.

  1. Press (Main Menu) to return to the Main Menu screen.


When Forwarding Destinations Do Not Match the Forwarding Conditions (E-Mail)

Return to Overview

You can store the forwarding destinations of a received document if the forwarding settings of the received document are not registered, or if the received document does not match all of the forwarding conditions that you have specified.


Remark
  • Forwarding destinations can be stored one at a time, according to the receive type of the received document.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
  1. Press the left Any key to select <Menu>.
  1. Use [], [] or (Scroll Wheel) to select <Forward w/o Condition>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <I-Fax>, then press [OK].
  • E-mail functions are nearly identical to I-fax functions, so you need to select <I-Fax> as the type of document to receive.
  1. Check the message on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select the forwarding destination, then press [OK].
  • You cannot select multiple destinations at the same time. To forward to multiple destinations, select a group address.
  • You can use [] or [] to restrict the displayed range of destinations.
  • To cancel a selected destination, select the destination again.
  1. Press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select the file format of the document you want to forward.
  • <TIFF (Black)/PDF (Color)>: Sends the file in either the TIFF (Black-and-White) or PDF (Color) format.
  • <TIFF (Black)/JPEG (Color)>: Sends the file in either the TIFF (Black-and-White) or JPEG (Color) format.
  • <PDF>: Sends the file in the PDF format regardless of the color mode.
  • <PDF (Black)/JPEG (Color)>: Sends the file in either the PDF (Black-and-White) or JPEG (Color) format.
  • This procedure is not necessary if a fax number or an I-fax address is specified as the destination in step 9. Go to step 14.
  • To view a TIFF file, a software application that supports the TIFF format (such as Imaging for Windows) is required.
  • To view a JPEG file, software that supports the JPEG format (such as Microsoft Internet Explorer for Windows) is required.
  • To view a PDF file, Adobe Reader/Adobe Acrobat Reader is required.
  1. Press the right Any key to select <Divide Pages>.
  1. If you want to separate multiple images and send them as separate files, each of which consists of only one page, use [], [] or (Scroll Wheel) to select <On>, then press [OK] twice.

If you want to send multiple images as a single file without dividing them, use [], [] or (Scroll Wheel) to select <Off>, then press [OK] twice.

  1. Press (Main Menu) to return to the Main Menu screen.


Activating the Registered Forwarding Settings (E-Mail)

Return to Overview

You can set whether received documents are forwarded.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired forwarding setting, then press [OK].

Each time you press [OK], the icon status displayed on the left side of the condition name is switched.

  • <>: The received document is forwarded to the specified destination if it matches the forwarding conditions.
  • <>: The received document is not forwarded to the specified destination even if it matches the forwarding conditions.
  1. Press (Main Menu) to return to the Main Menu screen.


Erasing Forwarding Settings (E-Mail)

Return to Overview

You can erase forwarding settings that have been stored.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the forwarding setting you want to erase.
  1. Press the left Any key to select <Menu>.
  1. Use [], [] or (Scroll Wheel) to select <Erase>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Printing Forwarding Settings (E-Mail)

Return to Overview

You can print a list of the stored forwarding settings.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
  1. Press the left Any key to select <Menu>.
  1. Use [], [] or (Scroll Wheel) to select <Print List>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Checking/Changing Forwarding Settings (E-Mail)

Return to Overview

You can check or change forwarding settings that have been stored.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the forwarding setting you want to check or change.
  1. Press the left Any key to select <Menu>.
  1. Use [], [] or (Scroll Wheel) to select <Details/Edit>, then press [OK].
  1. Check or change the forwarding settings.

For instructions on changing forwarding settings, see "Storing Forwarding Settings (E-Mail)."

  1. Press (Main Menu) to return to the Main Menu screen.


Sending Documents in Memory to a Different Destination (E-Mail)

Return to Overview

You can redirect the e-mail documents received in memory to the specified destination.

  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Receive>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <I-Fax RX Document>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the job you want to transfer, then press [OK].
  1. Press the left Any key to select <Details>.
  1. Press the left Any key to select <Forward>.
  1. Use [], [] or (Scroll Wheel) to select the destination, then press the right Any key to select <Start>.
  • You can use [] or [] to restrict the displayed range of destinations.
  1. Press (Main Menu) to return to the Main Menu screen.


Handling Documents with Forwarding Errors (E-Mail)

Return to Overview

You can set how the machine handles the documents that failed to be forwarded.

The default settings are as follows:

  • <Print Image>: On
  • <Store Image to Memory>: Off

Remark
  • If a forwarding error occurs when all of <Print Image>, <Store Image to Memory>, and <Memory Lock Settings> are set to <Off>, the received documents will be lost.
  • If <Memory Lock Settings> is set to <On>, forwarding error jobs are not printed even if <Print Image> is set to <On>. These jobs are printed when <Memory Lock Settings> is set to <Off>.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Forwarding Error Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Print Image>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not print the image.
  • <On>: Prints out the image if forwarding fails.
  1. Use [], [] or (Scroll Wheel) to select <Store Image to Memory>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not store the image.
  • <On>: Stores the image in memory if forwarding fails.
  1. Press (Main Menu) to return to the Main Menu screen.


Resending Documents with Forwarding Errors (E-Mail)

Return to Overview

You can resend the e-mail documents that the machine failed to forward.


Remark
  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Receive>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <I-Fax Forwarding Error Status>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the job you want to transfer.
  1. Press the right Any key to select <Menu>.
  1. Use [], [] or (Scroll Wheel) to select <Forward>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the destination, then press the right Any key to select <Start>.
  • You can use [] or [] to restrict the displayed range of destinations.
  • If the transfer is successful, the document is erased from memory.
  • You cannot select a group address for transferring the document.
  1. Press (Main Menu) to return to the Main Menu screen.


Checking/Changing the Status of Documents with Forwarding Errors (E-Mail)

Return to Overview

You can check the details of e-mail documents that the machine failed to forward. You can also erase and print those documents.


Remark
  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Receive>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <I-Fax Forwarding Error Status>, then press [OK].

  • If you want to check the details of documents with forwarding errors:

  • 1. Use [], [] or (Scroll Wheel) to select the job you want to check.

  • 2. Press the right Any key to select <Menu>.

  • 3. Use [], [] or (Scroll Wheel) to select <Details>, then press [OK].

  • 4. Check the details of the selected job, then press the right Any key to select <Done>.

  • If you want to erase a document with a forwarding error:

  • 1. Use [], [] or (Scroll Wheel) to select the job you want to erase.

  • 2. Press the right Any key to select <Menu>.

  • 3. Use [], [] or (Scroll Wheel) to select <Erase>, then press [OK].

  • 4. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  • To erase multiple documents from memory, select and erase one document at a time.

  • If you want to print a document with a forwarding error:

  • 1. Use [], [] or (Scroll Wheel) to select the job you want to print.

  • 2. Press the right Any key to select <Menu>.

  • 3. Use [], [] or (Scroll Wheel) to select <Print>, then press [OK].

  • 4. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  • To print multiple document, select and print one document at a time.
  1. Press (Main Menu) to return to the Main Menu screen.


Checking/Changing the Status of E-Mail Documents in Memory

The System Monitor screen enables you to view and change the status of e-mail documents in memory.


Checking/Deleting E-Mail Transmission Documents

Checking/Deleting E-Mail Reception Documents

Checking the Arrival of E-Mail Documents

Checking/Printing the E-Mail Transmission Log

Checking/Printing the E-Mail Reception Log


Checking/Deleting E-Mail Transmission Documents

Return to Overview

You can check the detailed information of e-mail documents currently being sent or waiting to be sent, then delete unwanted documents as necessary.

  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Send/Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Send Job Status>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the job whose detailed information you want to check, then press the left Any key to select <Details>.
  1. Check the details of the selected job.

  • If you want to erase the selected job:

  • 1. Press the right Any key to select <Done>, then go to the next step.

  • If you complete this procedure:
  • 1. Go to step 8.
  1. Make sure that the job you want to erase is selected, then press the right Any key to select <Cancel>.
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Checking/Deleting E-Mail Reception Documents

Return to Overview

You can check the detailed information of e-mail documents received in memory, then delete unwanted documents as necessary. You can also forward received documents in memory to a desired destination.

  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Receive>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <I-Fax RX Document>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the job whose detailed information you want to check, then press the left Any key to select <Details>.
  1. Check the details of the selected job.

  • If you want to erase the selected job:

  • 1. Press the right Any key to select <Done>, then go to the next step.

  • If you complete this procedure:
  • 1. Go to step 8.
  1. Make sure that the job you want to erase is selected, then press the right Any key to select <Erase>.
  • To erase multiple documents from memory, select and erase one document at a time.
  • You cannot erase a document that is being printed.
  • If you select a document that is being received, <Erase> changes to <Cancel>, enabling you to cancel receiving the document.
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Checking the Arrival of E-Mail Documents

Return to Overview

The machine regularly checks for the arrival of an e-mail. However, you can check for the arrival of an e-mail at any time by performing the procedure below.

  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Receive>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Confirm I-Fax RX Doc.>, then press [OK].

The machine accesses to your mail server for checking for e-mail documents.

  • To be able to use <Confirm I-Fax RX Doc.>, you must first set <POP> to <On> in <E-mail/I-Fax>, so that you can receive documents using POP. (See "Setting Scan to E-Mail and I-fax.")


Checking/Printing the E-Mail Transmission Log

Return to Overview

You can view or print the results of e-mail transactions that list all e-mails sent.

  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Send/Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Send/Store Log>, then press [OK].
  • If <Job Log Display> in <System Management Set.> is set to <Off>, <Send/Store Log> is not displayed.
  1. Use [], [] or (Scroll Wheel) to select the job whose detailed information you want to check, then press the left Any key to select <Details>.
  1. Check the details of the selected job, then press the right Any key to select <Done>.
  1. If you want to print a list of transaction results, press the right Any key to select <Print List>.

If you do not want to print the list, go to step 8.

  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Checking/Printing the E-Mail Reception Log

Return to Overview

You can view or print the results of e-mail transactions that list all e-mails received.

  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Receive>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Receive Job Log>, then press [OK].
  • If <Job Log Display> in <System Management Set.> is set to <Off>, <Receive Job Log> is not displayed.
  1. Use [], [] or (Scroll Wheel) to select the job whose detailed information you want to check, then press the left Any key to select <Details>.
  1. Check the details of the selected job, then press the right Any key to select <Done>.
  1. If you want to print a list of transaction results, press the right Any key to select <Print List>.

If you do not want to print the list, go to step 9.

  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.