Fax (MF4380dn/MF4370dn/MF4350d/MF4340d Only)

This category describes how to use the fax function.



Introduction to Using Fax Functions

This section describes the settings you need to make before using fax functions.
Make sure to set the following items first:

  • Your fax number

Register your machine's fax number. (See "Make Fax Settings," in the Starter Guide.)

  • Your personal name or company name

Register your name or company name. (See "Make Fax Settings," in the Starter Guide.)

  • Time and date

Set the current time and date. (See "Setting the Date and Time (MF4380dn/MF4370dn/MF4350d/MF4340d Only).")

  • Your telephone line type

Set the type of telephone line that is connected to the machine. (See "Setting the Type of Telephone Line (Fax).")

  • Fax receiving mode

Set how the machine receives fax documents to suit your needs. (See "Selecting the Receive Mode (Fax).")



Sending Fax Documents

This section describes the settings and procedures for sending fax documents.


Basic Methods for Sending Faxes

Calling from an Extension (Fax)

Calling the Recipient before Sending Fax Documents (Manual Sending)

Switching Temporarily to Tone Dialing (Fax)

Dialing an Overseas Number (With Pauses) (Fax)

Canceling Sending Fax Documents

Specifying Destinations (Fax)

Specifying a New Fax Number


Using the One-Touch Keys (Fax)


Using Coded Dial Codes (Fax)


Using the Group Addresses (Fax)


Using the Address Book Key (Fax)


Sending Documents to More Than One Location (Broadcasting) (Fax)


Adjusting Density (Fax)

Selecting Image Quality (Fax)

2-Sided Document (Fax) (MF4380dn Only)

Registering Your Machine's Fax Number

Setting the Type of Telephone Line (Fax)

Redialing When the Line Is Busy (Fax)

Redialing Manually


Redialing Automatically


Checking the Dial Tone before Sending (Fax)

Registering the Machine's Name (Fax)

Changing Standard Mode (Fax)

Printing the TX Terminal ID (Fax)

Send Start Speed (Fax)

Registering the Outside Line Access Number in the R-Key (Fax)


Basic Methods for Sending Faxes

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This section describes the flow of sending faxes.

  1. Place documents.
  1. Press [FAX].
  1. Adjust any necessary scan settings for your documents.

For details, see "Adjusting Density (Fax)," "Selecting Image Quality (Fax)," and "2-Sided Document (Fax) (MF4380dn Only)."

  1. Specify the fax number with - , [numeric keys] and [Tone].

If you enter a wrong number when specifying a fax number, press [Stop/Reset].

  1. Press [Start].

When you place the documents on the platen glass, press [] or [] to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start sending.



Calling from an Extension (Fax)

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When calling an outside line from an extension, the outside line access number (such as 0) is normally dialed before the fax number of the destination. In the same manner, when the machine is connected to an extension, the outside line access number needs to be entered before fax numbers. You can also enter a pause time (i.e., the amount of time the machine waits after dialing the outside line access number when calling from an extension) together with these numbers. Enter fax numbers as described below when the machine is connected to an extension.

  1. Place documents.
  1. Press [FAX].
  1. Press [R] to access the outside line.
  1. Use - [numeric keys] to enter the fax number.
  1. Press [Start].

When you place the documents on the platen glass, press [] or [] to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start sending.

  • If you use [R], 2-second pause will be applied between the machine dials the prefix number and the fax number.


Calling the Recipient before Sending Fax Documents (Manual Sending)

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Use manual sending when you want to talk to the recipient before sending a document, or when the recipient does not have a fax machine that can receive automatically.


Remark
  • You cannot use the platen glass for manual sending.
  • You cannot use group addresses for manual sending.
  • You cannot use 2-Sided scanning mode for manual sending.
  1. Connect the optional handset or an external telephone to the machine if you want to talk to the recipient before sending a document.

For information on how to connect the optional handset or an external telephone to the machine, see "Make Fax Settings," in the Starter Guide.

  1. Place documents in the ADF.
  1. Press [FAX].
  1. Adjust any necessary settings for your documents.

For details, see "Adjusting Density (Fax)," "Selecting Image Quality (Fax)," and "2-Sided Document (Fax) (MF4380dn Only)."

  1. Press [Hook] or pick up the optional handset or handset of your external telephone.

If you press [Hook], you can temporarily adjust the monitor tone volume with [] and [].

  1. Dial the recipient's fax number.
  • Make sure to confirm the dial tone before entering a fax number. If you enter the number before the dial tone is heard, the call may not be connected or the wrong number may be dialed.
  1. Talk through the handset to the recipient.
  • If you press [Hook] in step 5, you can pick up the handset when you hear the recipient's voice.
  • If you hear a high-pitched signal instead of the recipient's voice, go to step 9.
  1. Ask the recipient to set their fax machine to receive faxes.
  1. When you hear a high-pitched signal, press [Start], then hang up the handset.

Scanning starts, and the scanned data is sent to the specified destination when scanning is complete.



Switching Temporarily to Tone Dialing (Fax)

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If your machine is set for pulse dialing, use the procedure below to switch to tone dialing to use information services (e.g., banks, airline reservations, and hotel reservations).


Remark
  • To talk to the other party, you will need to connect the optional handset or an external telephone to the machine.
  1. Press [FAX].
  1. Press [Hook].

You can also lift the optional handset instead.

  • Make sure to confirm the dial tone before entering a fax number. If you enter the number before the dial tone is heard, the call may not be connected, or the wrong number may be dialed.
  1. Use - [numeric keys] to dial the required information service.
  1. When the recorded message of the information service answers, press [Tone] to switch to tone dialing.
  1. Use - [numeric keys] to enter the numbers requested by the information service.
  1. If you want to receive faxes, press [Start].
  • If you are using the external telephone, hang up the handset after pressing [Start].
  • If you are using the optional handset, hang up to disconnect the call.


Dialing an Overseas Number (With Pauses) (Fax)

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When you dial or register an overseas number, you may need to insert a pause within the number.

  1. Place documents.
  1. Press [FAX].
  1. Adjust any necessary scan settings for your documents.

For details, see "Adjusting Density (Fax)," "Selecting Image Quality (Fax)," and "2-Sided Document (Fax) (MF4380dn Only)."

  1. Use - [numeric keys] to dial the international access code.

For details on international access codes, contact your local telephone company.

  1. If necessary, press [Redial/Pause] to insert a pause.
  • The letter <P> is displayed between the numbers.
  • <P> in the fax/telephone number represents 2.5-second pause.
  • For a longer pause, press [Redial/Pause] again.
  1. Enter the country code, the area code, and the fax/telephone number of the recipient.
  1. Press [Redial/Pause] to enter a pause at the end of the number.
  1. Press [Start].

When you place the documents on the platen glass, press [] or [] to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start sending.

  • If <CONFIRM FAX NO.> in <ACCESS TO DEST.> in <SYSTEM SETTINGS> is set to <ON> and you specify a fax number using - , [numeric keys] and [Tone], you need to enter the fax number again for confirmation, then press [OK].


Canceling Sending Fax Documents

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Follow this procedure to cancel a transmission in progress.


Remark
  1. Press [Stop/Reset].
  1. When the <CANCEL DURING TX/RX?> message appears, press [] to select <YES>.
  • For sending jobs, remove any unscanned documents from the ADF.
  • If you are in the copy or scan standby mode and want to cancel a fax job, press [FAX] to return to the fax mode first.


Specifying Destinations (Fax)

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This section describes how to specify a fax destination. You can select a destination assigned to a one-touch key or coded dial codes, or specify a new destination.



Specifying a New Fax Number

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You can specify a new fax number using - , [numeric keys], and [Tone].

  1. Place documents.
  1. Press [FAX].
  1. Adjust any necessary scan settings for your documents.

For details, see "Adjusting Density (Fax)," "Selecting Image Quality (Fax)," and "2-Sided Document (Fax) (MF4380dn Only)."

  1. Enter the fax number with - , [numeric keys] and [Tone].

If you entered a wrong number when specifying a fax number, press [Stop/Reset].

  1. Press [Start].

When you place the documents on the platen glass, press [] or [] to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start sending.

  • If <CONFIRM FAX NO.> in <ACCESS TO DEST.> in <SYSTEM SETTINGS> is set to <ON> and you specify a fax number using - , [numeric keys] and [Tone], you need to enter the fax number again for confirmation, then press [OK].


Using the One-Touch Keys (Fax)

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You can specify up to seven destinations using one-touch keys.


Remark
  1. Place documents.
  1. Press [FAX].
  1. Adjust any necessary scan settings for your documents.

For details, see "Adjusting Density (Fax)," "Selecting Image Quality (Fax)," and "2-Sided Document (Fax) (MF4380dn Only)."

  1. Press the desired one-touch key (01 to 07).

If you pressed a wrong key, press [Stop/Reset], then try again from step 3.

  1. Press [Start].

When you place the documents on the platen glass, press [] or [] to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start sending.



Using Coded Dial Codes (Fax)

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You can specify up to 100 destinations using coded dial codes.


Remark
  1. Place documents.
  1. Press [FAX].
  1. Adjust any necessary scan settings for your documents.

For details, see "Adjusting Density (Fax)," "Selecting Image Quality (Fax)," and "2-Sided Document (Fax) (MF4380dn Only)."

  1. Press [Coded Dial].
  1. Enter the desired two-digit code (00 to 99) with - [numeric keys].

If you entered a wrong code, press [Stop/Reset], then try again from step 3.

  1. Press [Start].

When you place the documents on the platen glass, press [] or [] to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start sending.



Using the Group Addresses (Fax)

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Group Dialing enables you to specify a group of registered destinations in one-touch keys. This is useful if you want to send the same document to several destinations. You can register up to 50 destinations in one group.


Remark
  1. Place documents.
  1. Press [FAX].
  1. Adjust any necessary scan settings for your documents.

For details, see "Adjusting Density (Fax)," "Selecting Image Quality (Fax)," and "2-Sided Document (Fax) (MF4380dn Only)."

  1. Press the one-touch key under which the desired group dialing is registered.

If you pressed a wrong key, press [Stop/Reset], then try again from step 3.

  1. Press [Start].

When you place the documents on the platen glass, press [] or [] to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start sending.



Using the Address Book Key (Fax)

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[Address Book] search enables you to search for a recipient registered in the machine. This is useful when you forget which one-touch key or coded dial code the recipient you want is registered under.


Remark
  1. Place documents.
  1. Press [FAX].
  1. Adjust any necessary scan settings for your documents.

For details, see "Adjusting Density (Fax)," "Selecting Image Quality (Fax)," and "2-Sided Document (Fax) (MF4380dn Only)."

  1. Press [Address Book] repeatedly to select <NAME SEARCH> or <ADD/TEL SEARCH>, then press [OK].
  • <NAME SEARCH>: Searches a destination by name.
  • <ADD/TEL SEARCH>: Searches a destination by fax number.
  • If no recipient is registered in the Address Book, <NOT REGISTERED> is displayed.
  1. Enter the first letter of the recipient's name or the first part of the fax number with - and [numeric keys].
  • For example, if you want to search for a name that starts with the letter "C", press (ABC). Entries starting with the letter you entered are displayed if any entries are registered.
  • When you select <NAME SEARCH> in step 4, you can switch the input mode by pressing [Tone].

[:A]: Letter mode

[:1]: Number mode

  1. Press [] or [] to search for the recipient.
  • []: Displays recipients in alphabetical order.
  • []: Displays recipients in reverse order.
  1. When the desired recipient is displayed, press [OK].
  1. Press [Start].

When you place the documents on the platen glass, press [] or [] to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start sending.



Sending Documents to More Than One Location (Broadcasting) (Fax)

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Broadcasting enables you to send the same document to multiple recipients.


Remark
  • Up to 123 destinations can be specified at the same time. (Out of the 123 destinations, 16 numbers can be specified with - , [numeric keys] and [Tone].) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
  • If you frequently send documents to multiple destinations, it is recommended that you store those destinations as a group.
  1. Place documents.
  1. Press [Menu].
  1. Press [] or [] to select <BROADCAST>, then press [OK].
  1. Specify the destination.

Use - , [numeric keys] and [Tone], one-touch keys, coded dial codes, or [Address Book] to specify destinations.

  • You can enter up to 16 different fax numbers using - , [numeric keys] and [Tone].
  • Make sure to press [OK] after entering the recipient's number if you use - [numeric keys].
  1. Repeat step 4 to enter all required recipients.
  • To check all the specified destinations, press [] or [] to scroll the display.
  1. Press [Start].

When you place the documents on the platen glass, press [] or [] to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start sending.

  • If <CONFIRM FAX NO.> in <ACCESS TO DEST.> in <SYSTEM SETTINGS> is set to <ON> and you specify a fax number using - , [numeric keys] and [Tone], you need to enter the fax number again for confirmation, then press [OK].


Adjusting Density (Fax)

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You can adjust the density to the most appropriate level for the document you send.

  1. Place documents.
  1. Press [FAX].
  1. Press [Density].
  1. Press [] or [] to adjust the density, then press [OK].
  • []: to make light documents darker.
  • []: to make dark documents lighter.
  1. Specify the destination and send your documents.

For details, see "Specifying Destinations (Fax)."



Selecting Image Quality (Fax)

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You can adjust the image quality of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take.
The default setting is <STANDARD>.

  1. Place documents.
  1. Press [FAX].
  1. Press [Image Quality] repeatedly to select the image quality, then press [OK].
  • <STANDARD>: for most text-only documents (200 x 100 dpi)
  • <FINE>: for fine-print documents (the resolution is twice that of <STANDARD>) (200 x 200 dpi)
  • <PHOTO>: for documents that contain photographs (the resolution is twice that of <STANDARD>) (200 x 200 dpi)
  • <SUPER FINE>: for documents that contain fine print and images (the resolution is four times that of <STANDARD>) (200 x 400 dpi)
  1. Specify the destination and send your documents.

For details, see "Specifying Destinations (Fax)."



2-Sided Document (Fax) (MF4380dn Only)

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You can set the machine to automatically turn over 2-sided documents that are placed in the ADF, and scan each side separately.

  1. Place documents in the ADF.
  1. Press [FAX].
  1. Press [2-Sided] repeatedly to select the binding type, then press [OK].
  • <2-SIDED BOOK>: The front and back sides of the document have the same top-bottom orientation.
  • <2-SIDED CALENDAR>: The front and back sides of the document have opposite top-bottom orientations.
  1. Specify the destination and send your documents.

For details, see "Specifying Destinations (Fax)."



Registering Your Machine's Fax Number

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Your machine's fax number must be registered. When you send a document, the number that you registered is printed on the recipient's paper. For information on registering the fax number, see "Make Fax Settings," in the Starter Guide.



Setting the Type of Telephone Line (Fax)

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Set the type of telephone line that is connected to the machine.
If this setting is incorrect, you will be unable to communicate with other machines. Make sure to check the type of telephone line that you are using, and make the correct setting.
The default setting is <TOUCH TONE>.

  1. Press [Menu].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <USER SETTINGS>, then press [OK].
  1. Press [] or [] to select <TEL LINE TYPE>, then press [OK].
  1. Press [] or [] to select the telephone line type, then press [OK].
  • <TOUCH TONE>: Tone dialing (default)
  • <ROTARY PULSE>: Pulse dialing
  • If you do not know the telephone line type, call your telephone service provider for details.
  1. Press [Stop/Reset] to return to the standby mode.


Redialing When the Line Is Busy (Fax)

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If the recipient's line is busy or if there is no answer, you can redial the same fax number manually or set the machine to redial automatically.


Redialing Manually

Redialing Automatically


Redialing Manually

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  1. Place documents.
  1. Press [FAX].
  1. Press [Redial/Pause].
  • When <RESTRICT REDIAL> is set to <ON> in the <ACCESS TO DEST.> of the <SYSTEM SETTINGS> menu, redialing is not available.
  1. Press [Start].

When you place the documents on the platen glass, press [] or [] to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start sending.



Redialing Automatically

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Automatic redialing enables the machine to automatically redial the recipient's fax number if the recipient cannot be reached due to a busy line, or if a sending error occurs. Auto Redial can be turned <ON> or <OFF>. If you set <AUTO REDIAL> to <ON>, you can set how many times the machine redials the number, and the redial interval.

The default settings are as follows:

  • <AUTO REDIAL>: ON
  • <REDIAL TIMES>: 2TIMES
  • <REDIAL INTERVAL>: 2MIN.
  1. Press [Menu].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <AUTO REDIAL>, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].
  • <ON>: Redials automatically when a transmission fails. If you select <ON>, go to the next step.
  • <OFF>: Does not redial automatically when a transmission fails. If you select <OFF>, go to step 10.
  1. Press [] or [] to select <REDIAL TIMES>, then press [OK].
  1. Use [], [], or - [numeric keys] to enter the number of redials (1 to 10 times) the machine will make, then press [OK].
  • Regardless of the number you entered, the machine makes only one redialing attempt if it does not detect a busy signal.
  1. Press [] or [] to select <REDIAL INTERVAL>, then press [OK].
  1. Use [], [], or - [numeric keys] to enter the time (2 to 99 minutes, in one-minute increments) between redials, then press [OK].
  1. Press [Stop/Reset] to return to the standby mode.


Checking the Dial Tone before Sending (Fax)

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The following redirection problem may happen with certain kinds of fax machines on the market made by companies other than Canon. The DIALING LINE CHCK mode prevents this rare occurrence from happening.
If you are sending a fax document from your machine at the same time another fax machine (made by a company other than Canon) is trying to send you a fax, your fax document may end up being redirected to that fax machine, instead of the original destination you had intended.
Setting <DIALING LINE CHCK> to <ON> enables you to avoid such sending problems.
The default setting is <OFF>.


Remark
  • The DIALING LINE CHCK mode is enabled only after you disconnect the power cord, then connect the cord again.
  1. Press [Menu].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <DIALING LINE CHCK>, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].
  1. Press [Stop/Reset] to return to the standby mode.


Registering the Machine's Name (Fax)

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Your name or company's name must be registered as the machine's name.
When you send a document, the name that you registered is printed as the sender's name on the recipient's paper. For information on registering the unit name, see "Make Fax Settings," in the Starter Guide.



Changing Standard Mode (Fax)

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This mode enables you to specify the standard scan settings for density and image quality.

  1. Press [Menu].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <USER SETTINGS>, then press [OK].
  1. Press [] or [] to select <STANDARD SETTINGS>, then press [OK].
  1. Press [] or [] to select the desired setting item, then press [OK].

You can specify the following settings:

  1. Press [Stop/Reset] to return to the standby mode.


Printing the TX Terminal ID (Fax)

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The TX Terminal ID setting enables you to specify whether the Terminal ID information is printed at the top of every document that you send via fax. Information such as your fax number and name is printed, enabling the recipient to know who sent the document.
The default setting is <ON>.

  1. Press [Menu].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <USER SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX TERMINAL ID>, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].
  1. Press [Stop/Reset] to return to the standby mode.


Send Start Speed (Fax)

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This function enables you to change the send start speeds, which is useful when there is difficulty initiating the sending of a document.
The default setting is <33600bps>.

  1. Press [Menu].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Password has been set, enter the System Password using - [numeric keys], then press [OK].

  1. Press [] or [] to select <COMMUNICATIONS>, then press [OK].
  1. Press [] or [] to select <TX START SPEED>, then press [OK].
  1. Press [] or [] to select the desired start speed, then press [OK].

If your document transmission is slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select <33600bps>, <14400bps>, <9600bps>, <7200bps>, <4800bps>, or <2400bps>.

  1. Press [Stop/Reset] to return to the standby mode.


Registering the Outside Line Access Number in the R-Key (Fax)

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If your machine is connected through a PBX (Private Branch Exchange), it is necessary to set the access method. If you register the outside line access number in the R-key, you to easily access the outside line.

  1. Press [Menu].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Password has been set, enter the System Password using - [numeric keys], then press [OK].

  1. Press [] or [] to select <COMMUNICATIONS>, then press [OK].
  1. Press [] or [] to select <R-KEY SETTINGS>, then press [OK].
  1. Press [] or [] to select <PSTN> or <PBX>.
  • <PSTN>: Select if your machine is connected to an outside line. If you select <PSTN>, press [OK], then go to step 7.
  • <PBX>: Select if your machine is connected through a PBX. If you select <PBX>, press [OK], then go to the next step.
  1. Enter the prefix code (up to 20 digits) using - [numeric keys], then press [OK].
  1. Press [Stop/Reset] to return to the standby mode.


Receiving Faxes

This section describes the settings and procedures for receiving fax documents.


Remark
  • Printing fax documents and scanning documents over the network cannot be processed at the same time. If this happens, these documents are handled differently depending on the following:
  • If you scan documents when the machine is receiving fax documents, or the machine receives fax documents when scanning documents, the machine scans documents first, then starts printing the fax documents when scanning is complete.
  • If you scan documents when the machine is printing received fax documents, scanning is canceled. Wait for the fax documents to be printed out, then perform the scanning operation again.

Methods for Receiving Faxes

FaxOnly


FaxTel


AnsMode


MANUAL


Selecting the Receive Mode (Fax)

Printing Received Documents on Both Sides of Paper (Fax)

Reducing a Received Document (Fax)

Printing Footer Information on a Received Document (Fax)

Specifying the Way of Printing When Toner Runs Out (Fax)

Setting the Incoming Ring (Fax)

Receiving Documents Manually with an External Telephone (Remote RX) (Fax)

Activating the Remote Reception (Fax)


Receiving Documents with the Remote Reception (Fax)


Selecting the Receive Mode for Printing (Fax)

Rejecting Incoming Faxes from the Unidentified Senders (Fax)

Receive Start Speed (Fax)

Receiving Documents in Memory without Printing Out (Memory Lock Reception) (Fax)

Printing All Documents Stored in the Memory Lock Reception Mode (Fax)


Methods for Receiving Faxes

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Your machine provides several methods for receiving fax documents. You can receive documents automatically or manually. Follow the chart below to choose the fax receive mode that best suits your needs.
The default setting is <FaxOnly>.



FaxOnly

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In this mode, the machine receives documents automatically. Select this mode if you use the machine for fax operations only, and not for voice communications using the optional handset or an external telephone.

  • Before using this mode

Simply set the receive mode to <FaxOnly>. (See "Selecting the Receive Mode (Fax).")

  • When an incoming call is received
  • With no optional handset or external telephone connected to the machine:
  • For fax calls, the machine receives fax documents automatically.
  • For telephone calls, you cannot talk to the caller.
  • With optional handset or external telephone connected to the machine:


Remark


FaxTel

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In this mode, the machine receives documents automatically for fax calls and rings for telephone calls.

  • Before using this mode

Make sure to do the following:

  • Connect the optional handset or your external telephone to the machine. (See "Make Fax Settings," in the Starter Guide.)
  • When an incoming call is received


Remark


AnsMode

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In this mode, the machine receives documents automatically for fax calls and your answering machine records a message for telephone calls.

  • Before using this mode

Make sure to do the following:

  • Connect your external telephone with built-in answering machine to the machine. (See "Make Fax Settings," in the Starter Guide.)
  • Set your answering machine to answer after 1 to 2 rings.
  • Record a message on your answering machine. (When you record a message, we recommend you insert about 4 seconds of silence at the beginning of the message, or limit the message to 20 seconds.)
  • When an incoming call is received


Remark
  • This mode does not support voice mail.
  • Make sure to change the receive mode if you turn off your answering machine; otherwise, the machine cannot receive fax documents automatically.


MANUAL

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In this mode, you can monitor all incoming calls by picking up the handset each time your telephone rings. This mode is a suitable option if you expect to use the machine mainly as a telephone, and only occasionally receive fax documents.

  • Before using this mode

Make sure to do the following:

  • Connect the optional handset or your external telephone to the machine. (See "Make Fax Settings," in the Starter Guide.)
  • When an incoming call is received

*If <REMOTE RX> is set to <ON>, you can also start to receive fax documents by dialing from your telephone. (See "Receiving Documents Manually with an External Telephone (Remote RX) (Fax).")



Selecting the Receive Mode (Fax)

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Select the fax receive mode to suite your needs.
The default setting is <FaxOnly>.

  1. Press [Menu].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX MODE>, then press [OK].
  1. Press [] or [] to select the desired receive mode, then press [OK].

For <FaxTel>, you can specify optional settings.


  • If you select <FaxTel>:

  • 1. Press [] or [] to select <RING START TIME>, then press [OK].

  • 2. Press [] or [] to specify the duration (4 to 30 seconds) for which the machine attempts to detect the fax tone before it starts ringing, then press [OK].
  • If the machine receives a fax, the machine does not ring and switches to the receive mode automatically.
  • The default setting is <6SEC>.

  • 3. Press [] or [] to select <F/T RING TIME>, then press [OK].

  • 4. Press [] or [] to specify the duration (10 to 45 seconds) of ringing, then press [OK].
  • The default setting is <22SEC>.

  • 5. Press [] or [] to select <F/T SWITCH ACTION>, then press [OK].

  • 6. Press [] or [] to select the action the machine will take after the ringing ends, then press [OK].
  • <RECEIVE>: Receives a fax.
  • <DISCONNECT>: Disconnects the call.
  1. Press [Stop/Reset] to return to the standby mode.
  • If you cannot make telephone calls using an external telephone when the receive mode is set to <FAX/TEL>, make the settings described below.
    [MENU] → <FAX SETTINGS> → <USER SETTINGS> → set <PUBLIC LINE> to <ADAPTER 1>.
    If the problem persists, set <PUBLIC LINE> to <ADAPTER 2>.
    * The default setting is <DIRECT>.
    If you set <PUBLIC LINE> to <ADAPTER 1> or <ADAPTER 2>, do not connect the supplied telephone cable directly to the wall jack and the telephone line jack on the back side of the machine.


Printing Received Documents on Both Sides of Paper (Fax)

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You can print received documents on both sides of the paper you select. This enables you to save paper.
The default setting is <OFF>.


Remark
  • You can print the received documents on both sides of the paper only when <PAPER SIZE> is set to <A4> or <LTR>. The received documents are printed on one side of the paper when <PAPER SIZE> is not set to <A4> or <LTR>. (See "Setting Paper Size and Type.")
  1. Press [Menu].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <PRINTER SETTINGS>, then press [OK].
  1. Press [] or [] to select <2-SIDED PRINT>, then press [OK].
  1. Press [] or [] to select <OFF> or <ON>, then press [OK].
  1. Press [Stop/Reset] to return to the standby mode.


Reducing a Received Document (Fax)

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You can set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper.
The default setting is <ON>.

  1. Press [Menu].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <PRINTER SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX REDUCTION>, then press [OK].
  1. Press [] or [] to select the desired setting, then press [OK].
  • <ON>: Reduces the documents automatically depending on the length of the documents.
  • <OFF>: Prints documents on a paper without reducing the size.
  • <CUT>: Cuts off the end of a document that does not fit on one page up to 24 mm. When the height of the area to be cut off is more than 24 mm, the document will be printed on the following page without being cut off.
  1. Press [Stop/Reset] to return to the standby mode.


Printing Footer Information on a Received Document (Fax)

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You can set whether to insert the machine's fax number and the sender information on received faxes.
The default setting is <OFF>.

  1. Press [Menu].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX TERMINAL ID>, then press [OK].
  1. Press [] or [] to select <OFF> or <ON>, then press [OK].
  1. Press [Stop/Reset] to return to the standby mode.


Specifying the Way of Printing When Toner Runs Out (Fax)

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This function enables you to continue printing received fax documents or reports when the toner has run out.
The default setting is <OFF>.


Remark
  • When <CONT. PRINTING> is set to <ON>, the printed documents may be light or blurred because of lack of toner. The data is erased when the documents are printed out, so you cannot print the same documents again.
  1. Press [Menu].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <PRINTER SETTINGS>, then press [OK].
  1. Press [] or [] to select <CONT. PRINTING>, then press [OK].
  1. Press [] or [] to select <OFF> or <ON>, then press [OK].
  1. Press [Stop/Reset] to return to the standby mode.


Setting the Incoming Ring (Fax)

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This function enables you to activate the ring alert of the optional handset or external telephone if <RX MODE> is set to <FaxOnly>. Selecting <ON> enables you to distinguish between the fax reception and answer voice calls when you pick up the optional handset or external telephone while it is ringing.
The default setting is <ON>.

  1. Press [Menu].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <INCOMING RING>, then press [OK].
  1. Press [] or [] to select <OFF> or <ON>.
  • <OFF>: Incoming tone does not ring. If you select <OFF>, press [OK], then go to step 7.
  • <ON>: Incoming tone rings. If you select <ON>, press [OK], then go to the next step.
  1. Press [] or [] to set the number of ring times, then press [OK].
  1. Press [Stop/Reset] to return to the standby mode.


Receiving Documents Manually with an External Telephone (Remote RX) (Fax)

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You can connect one external telephone to the machine.
When the telephone rings with the machine in the MANUAL receive mode, you can use the external telephone to start receiving the document without walking over to the machine.

The default settings are as follows:

  • <REMOTE RX>: ON
  • <REMOTE RX ID>: 25

Activating the Remote Reception (Fax)

Receiving Documents with the Remote Reception (Fax)


Activating the Remote Reception (Fax)

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Follow this procedure to turn on the remote reception.

  1. Press [Menu].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <REMOTE RX>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Use - [numeric keys] to enter a remote reception ID (a combination of two characters using 0 to 9), then press [OK].
  • The default ID is 25. If you do not want to change the ID, press [OK] without entering any numbers.
  1. Press [Stop/Reset] to return to the standby mode.


Receiving Documents with the Remote Reception (Fax)

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Follow this procedure to receive fax documents using the remote reception.


Remark
  • Before using the remote reception to receive fax documents, make sure the followings:
  • An external telephone is connected properly.
  • Your telephone is set to tone dialing.
  1. When you receive a call, pick up the external telephone.
  1. When you hear a beep, use - [numeric keys] to enter the two-digit remote reception ID to start reception.

If you hear someone on the line, you can start talking to the other party.

  1. When the reception is complete, hang up the telephone.


Selecting the Receive Mode for Printing (Fax)

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You can select whether the machine stores all received pages in the memory before printing them out or prints each page as it is received.
The default setting is <MEMORY RX>.

  1. Press [Menu].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX PRINT>, then press [OK].
  1. Press [] or [] to select the desired printing method, then press [OK].
  • <MEMORY RX>: Prints after all the pages of the document are received.
  • <PRINT RX>: Prints each page as it is received.
  1. Press [Stop/Reset] to return to the standby mode.


Rejecting Incoming Faxes from the Unidentified Senders (Fax)

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This function enables you to reject incoming faxes from senders who do not transmit their fax numbers (telephone numbers) to your machine. This can be useful when you do not want to receive direct mail (DM).
The default setting is <OFF>.

  1. Press [Menu].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX RESTRICTION>, then press [OK].
  1. Press [] or [] to select <OFF> or <ON>, then press [OK].
  • <OFF>: Does not reject to receive faxes from unknown senders.
  • <ON>: Rejects to receive faxes from unknown senders.
  1. Press [Stop/Reset] to return to the standby mode.


Receive Start Speed (Fax)

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This function enables you to change the receive start speeds, which is useful when there is difficulty initiating the receiving of a document.
The default setting is <33600bps>.

  1. Press [Menu].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Password has been set, enter the System Password using - [numeric keys], then press [OK].

  1. Press [] or [] to select <COMMUNICATIONS>, then press [OK].
  1. Press [] or [] to select <RX START SPEED>, then press [OK].
  1. Press [] or [] to select the desired receive speed, then press [OK].

If your document reception is slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select <33600bps>, <14400bps>, <9600bps>, <7200bps>, <4800bps>, or <2400bps>.

  1. Press [Stop/Reset] to return to the standby mode.


Receiving Documents in Memory without Printing Out (Memory Lock Reception) (Fax)

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Normally a document prints as soon as you receive it. However, there may be occasions when you want the machine to store all documents in memory until you are ready to print them. Locking the machine to receive and store all documents in memory is called memory lock reception.
The default setting is <OFF>.

  1. Press [Menu].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Password has been set, enter the System Password using - [numeric keys], then press [OK].

  1. Press [] or [] to select <COMMUNICATIONS>, then press [OK].
  1. Press [] or [] to select <MEMORY LOCK>, then press [OK].

If the memory lock password has been set, enter the password using - [numeric keys], then press [OK].

  1. Press [] or [] to select <ON>, then press [OK].
  • When you select <OFF>, the machine starts to print the received documents in memory.
  1. Press [] or [] to select <PASSWORD>, then press [OK].
  1. If you want to set or change a password for the Memory Lock mode, use - [numeric keys] to enter the memory reception password (up to seven digits), then press [OK].
  • If you set a password, it will be necessary to enter the password whenever you want to change the Memory Lock mode settings, or cancel the Memory Lock mode.
  • If you do not want to set the Memory Lock with a password, press [OK] without entering any numbers.
  1. Press [] or [] to select <MEMORY RX TIME>, then press [OK].

If you do not need to set the timer for memory lock, skip to step 12.

  1. Press [] or [] to select <ON>, then press [OK].
  1. Use - [numeric keys] to enter the start time (in 24-hour format), then press [OK].
  1. Use - [numeric keys] to enter the end time (in 24-hour format), then press [OK].
  1. Press [Stop/Reset] to return to the standby mode.


Printing All Documents Stored in the Memory Lock Reception Mode (Fax)

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Follow this procedure to print documents received when the machine is in the memory lock reception mode.

  1. Press [Menu].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Password has been set, enter the System Password using - [numeric keys], then press [OK].

  1. Press [] or [] to select <COMMUNICATIONS>, then press [OK].
  1. Press [] or [] to select <MEMORY LOCK>, then press [OK].

If the memory lock password has been set, enter the password using - [numeric keys], then press [OK].

  1. Press [] or [] to select <OFF>, then press [OK].

The received documents are printed.

  1. Press [Stop/Reset] to return to the standby mode.


Forwarding Received Fax Documents in Memory

You can redirect the fax documents received in memory to the specified destination.

  1. Press [Job Cancel/Status Monitor] repeatedly to select <TX/RX STATUS>, then press [OK].
  1. Press [] or [] to select the job you want to transfer, then press [OK].
  1. Press [] or [] to select <FORWARD>, then press [OK].
  1. Press the desired one-touch key or [Coded Dial] followed by the two-digit code to select the destination, then press [Start].


Checking/Changing the Status of Fax Documents in Memory

The Status Monitor screen enables you to view and change the status of fax documents in memory.


Checking/Deleting Fax Transmission Documents

Checking/Deleting Fax Reception Documents

Checking the Fax Log


Checking/Deleting Fax Transmission Documents

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You can check the detailed information of fax documents currently being sent or waiting to be sent, and delete unwanted documents as necessary.

  1. Press [Job Cancel/Status Monitor] repeatedly to select <TX/RX STATUS> or <JOB CANCEL>, then press [OK].

If you select <JOB CANCEL>, press [] or [] to select <TX/RX>, then press [OK].

  1. Press [] or [] to scroll trough the job list.

If you want to delete a job, go to the next step. Otherwise, press [Stop/Reset] to return to the standby mode.

  1. Press [] or [] to select the job you want to delete, then press [OK].
  • For <BROADCAST>, all recipients entered for a broadcasting job will be canceled.
  1. Press [] or [] to select <CANCEL>, then press [OK].
  1. Press [] to select <YES>.

If you do not want to cancel the job, press [] to select <NO>.

  1. Press [Stop/Reset] to return to the standby mode.


Checking/Deleting Fax Reception Documents

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You can delete the received documents in memory. You can also forward received documents in memory to a desired destination.

  1. Press [Job Cancel/Status Monitor] repeatedly to select <TX/RX STATUS>, then press [OK].
  1. Press [] or [] to scroll trough the job list.

If you want to delete a job, go to the next step. Otherwise, press [Stop/Reset] to return to the standby mode.

  1. Press [] or [] to select the job you want to delete, then press [OK].
  1. Press [] or [] to select <CANCEL>, then press [OK].
  1. Press [] to select <YES>.

If you do not want to cancel the job, press [] to select <NO>.

  1. Press [Stop/Reset] to return to the standby mode.


Checking the Fax Log

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You can view the results of fax transactions that list all faxes sent or received.

  1. Press [Job Cancel/Status Monitor] repeatedly to select <TX/RX LOG>, then press [OK].
  1. Press [] or [] to view the required transmission/reception result.
  1. Press [Stop/Reset] to return to the standby mode.