Scanning Documents from a Networked Computer (MF4380dn/MF4370dn Only)

This category describes how to scan from computers.



Overview of Scanner Functions

This machine enables you to scan documents from computers over the network. Scanned documents are transmitted over the network to your computer.



Introduction to Using Scanner Functions – Scanning Documents from a Networked Computer

This section describes the settings you need to make before scanning documents from a networked computer.
Make sure to set the following items first:


Remark
  • Some functions of the setting items in the [Main] page of Color Network ScanGear are unavailable. Unavailable functions are as shown below:
  • [Color Mode]: Not compatible with [Grayscale] nor [Auto-color Select].
  • [Resolution]: Click the drop-down list and select the resolution (75-300). You cannot directly enter and set any number other than the selectable items.
  • [Original Size]: Not compatible with [Custom].
  • [Pages to Scan]/[Image Qlty Adjstmnt]: You cannot set these items.
  • [Density Adjustment]: Not compatible with [Auto].

  • Network settings

Make the network settings to enable your machine to communicate over the network. (See "Basic Network Settings.")


  • Color Network ScanGear

Install the Color Network ScanGear scanner driver for using the machine as a scanner. (See "Set Up Computers and Software," in the Starter Guide.)



Basic Methods for Scanning Documents from a Networked Computer

This section describes the basic procedure for using Color Network ScanGear to scan over the network.


Remark
  • For better scanning quality, we recommend that you place documents on the platen glass. If you use the ADF, the scanned image might not be clear.
  • Printing fax documents and scanning documents over the network cannot be processed at the same time. If this happens, these documents are handled differently depending on the following:
  • If you scan documents when the machine is receiving fax documents, or the machine receives fax documents when scanning documents, the machine scans documents first, then starts printing the fax documents when scanning is complete.
  • If you scan documents when the machine is printing received fax documents, scanning is canceled. Wait for the fax documents to be printed out, then perform the scanning operation again.
  • Sending documents from a computer and scanning documents over the network cannot be processed at the same time. If this happens, these documents are handled differently depending on the following:
  • If you send PC documents when the machine is scanning documents, the machine scans documents first, then starts sending the PC documents when scanning is complete.
  • If you scan documents when the machine is sending PC documents, scanning is canceled. Wait for the PC documents to be sent out, then perform the scanning operation again.
  • Printing documents from a computer and scanning documents over the network cannot be processed at the same time. If this happens, these documents are handled differently depending on the following:
  • If you print PC documents when the machine is scanning documents, an error may occur. In this case, the machine scans documents first, then starts printing the PC documents when scanning is complete.
  • If you scan documents when the machine is printing PC documents, scanning is canceled. Wait for the PC documents to be printed out, then perform the scanning operation again.
  1. Place documents.
  • When you scan an A5 document from the platen glass, place the document as shown, and set [Original Size] to [A5R] on the [Main] sheet of Color Network ScanGear.

  1. Press [SCAN] repeatedly to select <NETWORK SCANNING>.
  1. Start Color Network ScanGear from the application on your computer.

For details, see "Starting Color Network ScanGear (Network Scan)."

  1. Make scan settings on the [Main], [Options], and [Scanner Info] sheets.

For details about the settings in each sheet, refer to the Online Help for that sheet.(See "Viewing the Online Help (Network Scan).")

  1. Click [Scan].

Scanning starts. When scanning is complete, the Color Network ScanGear Main Window closes and the scanned image is transferred to the application. During scanning, a scanning progress dialog box is displayed. To interrupt scanning, click [Cancel].



Selecting the Color Network Scanner to be Used (Network Scan)

Selecting the network scanner to be used with the ScanGear Tool enables scanning with the Color Network ScanGear driver. No scanner is selected during the Color Network ScanGear installation, so this operation is required before use.


Remark
  • The ScanGear Tool cannot be started at the same time as the Color Network ScanGear driver.
  1. On the [Start] (or []) menu, point to [Programs] (or [All Programs]) → [Color Network ScanGear] → click [ScanGear Tool].

The ScanGear Tool starts.

  1. Select the scanner to be used.


  • 1. Click [Discover].

The ScanGear Tool searches for scanners on the network, and the results are displayed in the list.


  • 2. Click the scanner to be used in the list → click [Select].

Information for the selected scanner appears under [Selected Scanner].

  • Only scanners on the same subnet (network with the same network ID) as your computer are displayed in the list.
  • After selecting the scanner, you can click [Test Connection] to check that the selected scanner can be used.


  • 1. Click [IP Address].

The [IP Address] dialog box appears.


  • 2. Enter the IP address in [Scanner IP Address] → click [OK].

Information for the selected scanner appears under [Selected Scanner].

  • It is possible to specify an IP address outside the subnet.
  • After selecting the scanner, you can click [Test Connection] to check that the selected scanner can be used.
  1. Click [Exit].

The settings are saved and the ScanGear Tool is closed.



Starting Color Network ScanGear (Network Scan)

The Color Network ScanGear driver is started by accessing it from a TWAIN-compliant application as follows.


Remark
  • The Color Network ScanGear driver cannot be started at the same time as the ScanGear Tool. If the ScanGear Tool is running, close it.
  1. Start the application.
  1. In the application, select Color Network ScanGear as the scanner to be used.

In the application, select the command for scanner selection (for example, "Select Scanner", or "Select Source") → select [Color Network ScanGear] in the dialog box that is displayed.

Repeating this operation is unnecessary - it needs to be performed only once.

  1. In the application, select the command to start the scanning operation (for example, [Scan New] or [Acquire]).

The Color Network ScanGear main window appears.

  • See the documentation provided with your application for commands and procedures used to select Color Network ScanGear and start scanning.


Viewing the Online Help (Network Scan)

To view the online help, follow the procedure below.


Remark
  • The ScanGear Tool cannot be started at the same time as the Color Network ScanGear driver.
  • The window displayed may differ according to the operating system etc.
  1. Click [Help] (or ).


  • 1. Start ScanGear Tool.

For details, see "Selecting the Color Network Scanner to be Used (Network Scan)."


  • 2. Click [Help].

The online help is displayed.



  • 1. Start Color Network ScanGear from the application.

For details, see "Starting Color Network ScanGear (Network Scan)."


  • 2. Click .

The online help is displayed.