Scanning Documents from a Networked Computer |
Instructions for scanning documents from a networked computer. |
Overview of Scanner Functions |
This machine enables you to scan documents from computers over the network. Scanned documents are transmitted over the network to your computer. |
Introduction to Using Scanner Functions - Scanning Documents from a Networked Computer |
This section describes the things that you must do before scanning documents from a networked computer. Be sure to set the following items first:
Color Network ScanGear is launched from the menu of a TWAIN-compliant application (applications capable of modifying images or inserting them into a document, such as Adobe Photoshop, Microsoft Office, etc.). A TWAIN-compliant application must be installed in your computer, since Color Network ScanGear cannot be used as an independent application software.
Connect the network cable and set the IP address to enable your machine to communicate over the network. For details, see "Basic Network Settings," and "Setting and Checking the IP Address."
Color Network ScanGear is an application software required in order to scan documents from a computer. For information on how to install the software, see "Network Connection."
Before scanning documents from a computer, you need to select the machine for scanning using the ScanGear Tool. For details, see "Selecting the Network Scanner to be Used (Network Scan)."
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Basic Methods for Scanning Documents from a Networked Computer |
With the Color Network ScanGear driver installed in your computer, you can remotely scan an original set on the machine and import the scanned image over the network to a TWAIN-compliant application*. (* See "Remark" below for more information on TWAIN-compliant applications.) Before proceeding to the procedure below, see "Introduction to Using Scanner Functions - Scanning Documents from a Networked Computer," and make sure that all the setups are complete for scanning originals from a computer. |
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The following is an example of a scanning method for other TWAIN-compliant applications:
For details, see the documentation that comes with the application software used. |
In Microsoft Word 2003, select [Picture] from the [Insert] menu and click [From Scanner or Camera]. Skip to step 11. |
The Clip Organizer is launched. |
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If [Platen] is selected, clicking on [Preview] allows you to see the preview image of your scan.
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For more information on the settings on each sheet, see the Online Help (displayed when the Help icon '
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Switching the Scanner Online and Offline (Network Scan) |
To start the Color Network ScanGear driver and scan, first you must switch the scanner online. |
Switching the Scanner Online (Network Scan) |
Switching the Scanner Offline (Network Scan) |
Switching the Scanner Online (Network Scan) |
Switching the scanner online enables communication with other devices on the network, and allows the scanner to receive data from the computer. |
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To switch the machine offline, see "Switching the Scanner Offline (Network Scan)." |
Switching the Scanner Offline (Network Scan) |
After scanning over the network, switch the machine offline in order to use other functions. |
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Selecting the Network Scanner to be Used (Network Scan) |
Before scanning originals from a computer with Color Network ScanGear, you need to select the machine for scanning using ScanGear Tool. Configure the ScanGear Tool settings as described below. You do not need to configure the settings at each scanning operation, as these settings are automatically saved. |
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The ScanGear Tool starts. |
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The ScanGear Tool searches for scanners on the network, and the results are displayed in the list. |
Information for the selected scanner appears under [Selected Scanner].
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The [Address] dialog box appears. |
For information on how to check the machine's IP address, see "Confirming IPv4 Address Settings." For the machine connected to an IPv4 network, enter the IP address in a "XXX.XXX.XXX.XXX" format. 'XXX' represents a decimal number from 0 to 255. Available characters are numerics (0 to 9) and periods (.). Information for the selected scanner appears under [Selected Scanner].
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The settings are saved and the ScanGear Tool is closed. |
Color Network ScanGear Main Window (Network Scan) |
The window that appears when the Color Network ScanGear driver is opened in an application is called the Color Network ScanGear Main Window. The Color Network ScanGear Main Window includes the following items. |
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Toolbar (Network Scan) |
Scanning buttons (Network Scan) |
Preview Area (Network Scan) |
Settings (Network Scan) |
Status Bar (Network Scan) |
Toolbar (Network Scan) |
The toolbar contains buttons for manipulating the image shown in the Preview Area. You can reposition the toolbar by clicking and dragging it. You can hide the toolbar by clicking [ |
Clicking this button turns the pointer into a cross-hair, which you can then drag within the Preview Area to specify the area to be scanned.
Clicking this button turns the pointer into a small hand, which you can then drag to scroll the image in the Preview Area. The Move Image button is available only when the image has been zoomed, so that it is larger than the Preview Area.
Clicking this button turns the pointer into a magnifying glass in the Preview Area, allowing you to enlarge or reduce the image in the Preview Area. Click the left mouse button on the preview image to enlarge it by one step, and click the right mouse button on the enlarged image to reduce it by one step. This button is available only when an image appears in the Preview Area.
Clicking this button displays rulers at the top and left sides of the Preview Area. Clicking the button toggles the ruler display on and off.
Clicking this button displays the Online Help. |
Scanning buttons (Network Scan) |
Clicking this button scans an original. When scanning is complete, the Color Network ScanGear Main Window closes and the scanned image is transferred to the application. During scanning, a scanning progress dialog box is displayed. To interrupt scanning, click [Cancel].
Clicking this button pre-scans the original and displays a preview image in the Preview Area. After changing the scan settings, click this button once again to display a preview of the image with the new settings. During scanning, [Preview] changes to [Cancel]. If you interrupt scanning by clicking [Cancel], the part of the image already scanned appears in the Preview Area. This button is not available when using the feeder to scan.
Clicking this button clears the image displayed in the Preview Area. It also cancels the scanning area setting and magnification of the preview image, and returns the Preview Area display to its default size. |
Preview Area (Network Scan) |
This area displays a preview of how the image will look after the original is scanned. Use it to check the appearance of the image, and to adjust the scanning area or scan settings. Right-clicking on the Preview Area displays a pop-up menu that provides the following functions. |
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Displays the [Cropping Area] dialog box, where you can specify the dimensions of the scanning area. This function cannot be selected with 2-sided scanning, when [Auto-adjust Orientation] is selected. For instructions on how to specify the scanning area, see "Specifying the Scanning Area (Network Scan)."
Selects the unit (millimeters, inches, or pixels) used on the ruler function in the toolbar.
Enables you to specify whether to delete a shadow or frame around the original when scanning. Selecting [On] applies a 2.5 mm white frame around the scanned image.
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Settings (Network Scan) |
Click the tabs to access the [Main], [Options], and [Scanner Info] sheets. Use the [Main] sheet to specify scan settings. Use the [Options] sheet to specify processing options. Use the [Scanner Info] sheet to display information about the currently selected scanner. For details about the settings in each sheet, refer to the Online Help for that sheet. |
Status Bar (Network Scan) |
The status bar shows the following information, from left to right.
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Viewing the Online Help (Network Scan) |
To view the online help, follow the procedure below. |
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For details, see "Selecting the Network Scanner to be Used (Network Scan)." |
The online help is displayed. |
For details, see "Basic Methods for Scanning Documents from a Networked Computer." |
The online help is displayed. |
Scanning from the Platen Glass (Network Scan) |
This section describes how to scan originals set on the platen glass. For full descriptions on how to scan originals from a computer, see "Basic Methods for Scanning Documents from a Networked Computer." |
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A preview image appears in the Preview Area.
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Scanning from the Feeder (Network Scan) |
With the feeder, multiple originals can be scanned consecutively. This section describes how to scan originals set in the feeder. For full descriptions on how to scan originals from a computer, see "Basic Methods for Scanning Documents from a Networked Computer." |
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For 1-sided originals, select [Feeder (1-sided)]; for 2-sided originals, select [Feeder (2-sided)]. |
When scanning two-sided originals, also select the [Book Opening] setting on the [Orientation] dialog box. For details about the setting, see "Setting the Original Feeding Orientation (Network Scan)." |
Setting the Original Feeding Orientation (Network Scan) |
You can set the Color Network ScanGear driver to automatically detect the originals' orientation, or manually select the orientation at which originals are placed in the feeder beforehand, so that originals scanned from the feeder are displayed with their correct orientation on the computer. For full descriptions on how to scan originals from a computer, see "Basic Methods for Scanning Documents from a Networked Computer." |
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During scanning, the orientation of the original is detected automatically, and the scanned image is rotated if necessary, so that it is displayed correctly on the computer screen.
The [Orientation] dialog box appears.
For 2-sided originals, also set [Book Opening] to indicate the relation between the front and back sides of a 2-sided original.
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Specifying the Scanning Area (Network Scan) |
When scanning from the platen glass, you can display the scan image in the Preview Area, and then select the area to scan within the original. Follow the procedure below to specify the scanning area. |
For details, see "Basic Methods for Scanning Documents from a Networked Computer." |
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The pointer changes to cross-hairs in the Preview Area, allowing you to select the scanning area. |
Once an area is specified, you can change it, as follows:
The specified area is indicated by a broken line.
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Department ID Management (Network Scan) |
You can manage the number of pages scanned by individuals or groups (such as departments or users) with the Color Network ScanGear Department ID Management function. |
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Setting a Department ID and PIN (Network Scan) |
Entering the Department ID and PIN When You Scan (Network Scan) |
Setting a Department ID and PIN (Network Scan) |
You can set a department ID and PIN beforehand in the ScanGear Tool in order to scan using the Department ID Management function. |
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For details about how to start ScanGear Tool or to select a scanner, see "Selecting the Network Scanner to be Used (Network Scan)." |
The [Department ID Settings] dialog box appears. |
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The settings are saved and ScanGear Tool is closed. Scanning with the selected scanner from then onward is performed with the department ID and PIN. |
Entering the Department ID and PIN When You Scan (Network Scan) |
If a department ID and PIN have not been set in the ScanGear Tool, they must be entered each time scanning is executed. |
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For details, see "Basic Methods for Scanning Documents from a Networked Computer." |
The [Confirm Department ID] dialog box appears. |
Scanning is performed with the entered department ID and PIN. |
Summary of Important Features and Settings (Network Scan) |
The following setting parameters are available in Color Network ScanGear. For details, refer to the Online Help in the sheets in which the setting is listed, or in the appropriate dialog box. |
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