Printing from Computer

This category describes how to print from computers.



Introduction to Using Print Functions

Normally, the series of operations involved in printing data from a computer is specified by control commands generated using a printer driver. Control commands are a command system for controlling a printer. For example, when printing using a printer driver, control commands print data according to the following flow.

1 Using a printer driver, data to be printed is converted to control commands.

2 Control command data is sent to the machine.

3 Following the received control commands, the machine processes and prints the data.

To print in the following printer modes, a Printer Driver supported by this machine must be installed.

For installing the driver to send a print job to the machine over a network, see "Network Connection."
For installing the driver to send a print job directly from your computer to the machine, see "USB Connection."


Remark
  • The available printer drivers may vary, depending on the machine and the version of Windows that you are using.
  • If you are using a shared printer in the Print Server (Point and Print) environment, it is necessary to install the Canon Driver Information Assist Service in the server computer in order to set up the printer configuration automatically or to use Department ID Management. For instructions on how to install the Canon Driver Information Assist Service, see "Set Up Computers and Software."
  • Most settings of printing are made from the printer driver. Although there are some settings which can be made from the machine, the settings from the printer driver has priority.

  • UFRII LT Mode

UFR (Ultra Fast Rendering) is printing technology developed by Canon. High-speed printing is made possible by sharing the processing of print data normally done by the machine with the computer.


Remark
  • For information on the machines supported by the UFRII LT printer driver, see Canon Products Supported by UFR II Driver.

  • PCL Mode

PCL (Print Control Language), developed by Hewlett-Packard, is a command system for controlling page printers. Command versions supported by this machine are PCL5c and PCL6.


Remark
  • The PCL printing function is available only for the Color imageCLASS MF9280Cdn.
  • For information on the machines supported by the PCL5c and PCL6 printer drivers, see Canon Products Supported by PCL Driver.

  • PS Mode

PS (PostScript), developed by Adobe Systems, is a page description language renowned for its use in desktop publishing and publishing on demand. The version supported by this machine is PS3.


Remark
  • The PS printing function is available only for the Color imageCLASS MF9280Cdn.
  • For information on the machines supported by the PS3 printer driver, see Canon Products Supported by PS Driver.

Printing through USB Connection

Printing through Network Connection

Where to Find Help


Printing through USB Connection

Return to Overview

To install the printer driver through a USB connection, see "USB Connection."


Remark
  • Before installing a printer driver through a USB connection, turn the printer OFF. Turn the power back ON only if the instruction to do so appears on the screen during installation.
  • In a USB environment, you cannot set up the printer configuration automatically or use Department ID Management.


Printing through Network Connection

Return to Overview

To install the printer driver through network, see "Network Connection."



Where to Find Help

Return to Overview

Here is where to get immediate help if you are having problems installing or using the printer driver.

  • README.HTA file

Any enhancements, limitations, and restrictions you need to be aware of when installing and using your printer driver are included in the README.HTA file provided with the driver. The README.HTA file is located in \UFRII\us_eng, \PCL\us_eng, or \PS\us_eng.

  • Online Help

You can locate additional help for questions you may have regarding your printer in the Online Help provided with the driver. In the printer properties dialog box, you can click [Help] to display additional information about every feature and option in the UFRII LT, PCL5c, PCL6, and PS3 printer drivers. See the Online Help for the detailed information on specifying UFR II, PCL, and PS options.

  • Canon Authorized Dealers or Canon Customer Care Center

If the Online Help does not provide the information you need, contact your local authorized Canon dealer or Canon Customer Care Center.



Printing Fundamentals

This section explains how to print a document and how to display the online help.


Remark
  • To use the printer, you need an appropriate printer driver.
  • For installing the driver to send a print job to the machine over a network, see "Network Connection."
  • For installing the driver to send a print job directly from your computer to the machine, see "USB Connection."

Printing with the Printer Driver

Setting Printer Conditions Beforehand

Setting the Printer Configuration

Viewing the Online Help


Printing with the Printer Driver

Return to Overview

The procedure for printing a document created in application software is as follows.


Remark
  • Printing methods may differ depending on the applications you are using. For details, see the instruction manuals provided with the application software.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.
  • If you are using a shared printer in the Print Server (Point and Print) environment, it is necessary to install the Canon Driver Information Assist Service in the server computer in order to set up the printer configuration automatically or to use Department ID Management. For instructions on how to install the Canon Driver Information Assist Service, see "Set Up Computers and Software."
  • The machine may not be able to print data such as color photos if the data size of a single page is too large. If such is the case, reduce the data size by lowering the resolution or by changing the file format.
  1. Open the document you want to print from the application.
  1. Select [Print] from the [File] menu.

The printer driver screen is displayed.

  • The procedure to display the printer driver screen may differ depending on the applications you are using.
  1. Select your printer, then click [Preferences].

  • The printer name displayed in the printer driver screen is changed by settings in the [Printers] folder (or [Printers and Faxes]). See "Setting Printer Conditions Beforehand" to display the [Printers] folder (or [Printers and Faxes]).
  1. Configure the required settings in the printer driver screen, then click [OK].

  1. Click [Print].

  • The name of the button to start printing may vary depending on the application you are using.

Printing begins.



Setting Printer Conditions Beforehand

Return to Overview

To configure the printing conditions, follow the procedure below.


Remark
  • When printing, you can change the settings you configured beforehand. To change the settings, configure them from the application.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.
  1. On the [start] menu, click [Printers and Faxes].

The [Printers and Faxes] folder is displayed.

  • If you are using Windows 2000, on the [Start] menu, point to [Settings] → click [Printers].
  • If you are using Windows Server 2003, on the [Start] menu, click [Printers and Faxes].
  • If you are using Windows XP Home Edition, on the [start] menu, click [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes].
  • If you are using Windows Vista, on the [] (Start) menu, click [Control Panel] → [Hardware and Sound] → [Printers].
  • If you are using Windows Server 2008, on the [Start] menu, click [Control Panel] → [Printers].
  • If you are using Windows 7/Server 2008 R2, on the [] (Start) menu, click [Devices and Printers].
  1. Right-click the icon of the printer whose settings you want to configure → click [Printing Preferences] from the displayed menu.

The printer driver screen is displayed.

  1. Configure the required settings in the displayed printer driver screen.
  1. Click [OK].

The printer whose settings you have configured will print with the same settings every time.



Setting the Printer Configuration

Return to Overview

To set the printer configuration, follow the procedure below.


Remark
  • Full control access is required to configure the settings for the printer. Full control access is available for users who are registered as Administrators or Power Users in the Windows system settings.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.
  1. On the [start] menu, click [Printers and Faxes].

The [Printers and Faxes] folder is displayed.

  • If you are using Windows 2000, on the [Start] menu, point to [Settings] → click [Printers].
  • If you are using Windows Server 2003, on the [Start] menu, click [Printers and Faxes].
  • If you are using Windows XP Home Edition, on the [start] menu, click [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes].
  • If you are using Windows Vista, on the [] (Start) menu, click [Control Panel] → [Hardware and Sound] → [Printers].
  • If you are using Windows Server 2008, on the [Start] menu, click [Control Panel] → [Printers].
  • If you are using Windows 7/Server 2008 R2, on the [] (Start) menu, click [Devices and Printers].
  1. Right-click the icon of the printer whose settings you want to configure → click [Properties] (Windows 7/Server 2008 R2: [Printer properties]).

The printer properties dialog box is displayed.

  1. Select [Device Settings] sheet → click [Get Device Status].

  • If you are using the machine as a shared printer, you can use the [Get Device Status] function by installing the Canon Driver Information Assist Service in the print server. For instructions on how to install the Canon Driver Information Assist Service, see "Set Up Computers and Software," in the Starter Guide.
  • If the information request returns an error message, you need to configure the settings (such as paper feed options, paper output options, etc.) manually.
  • If the printer and computer are connected via USB or WSD (Web Services on Devices), the [Get Device Status] function is unavailable. You need to configure the settings manually.
  • Depending on the printer model you are using, the function version of the device is obtained together with the device information.
  1. Confirm the settings such as paper source options and output options → click [OK].


Viewing the Online Help

Return to Overview

To view the online help, follow the procedure below.


Remark
  • The display may differ according to the operating system, as well as the type and version of the printer driver.
  1. Display the printer driver screen.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Click [Help].

The online help is displayed.



Printing Functions

These sections explain what you can do in each sheet of the printer driver UI.


Remark
  • The items displayed in the printer driver window differ according to the printer model you are using.
  • Some functions may not be available depending on the printer model you are using.
  • If you are using a shared printer in the Print Server (Point and Print) environment, it is necessary to install the Canon Driver Information Assist Service in the server computer in order to set up the printer configuration automatically or to use Department ID Management. For instructions on how to install the Canon Driver Information Assist Service, see "Set Up Computers and Software."

Common Functions

[Page Setup] Sheet

[Finishing] Sheet

[Paper Source] Sheet

[Quality] Sheet

[Device Settings] Sheet


Common Functions

Return to Overview

The following functions are common to all sheets.


1

Selecting Profiles

You can select a profile to conveniently repeat the same print settings.

4

Preview

The settings configured in each sheet are displayed in the preview.

2

Adding/Editing Profiles

You can add and edit profile settings.

5

Verifying Settings

You can verify the settings specified in each sheet.

3

Changing the Output Method

You can change the output method.




[Page Setup] Sheet

Return to Overview

In the [Page Setup] sheet, you can configure the following settings. The numbers in the image at the bottom indicate where to configure the settings.


1

Output Paper Size

Enables you to select the paper size actually output from the printer.

4

Watermark

Prints pages with a watermark (such as "COPY") superimposed on the document.

2

Print Direction

Sets the print direction relative to the orientation of the paper.

5

Page Border

Prints each page with a border.

3

Page Layout

Prints multiple pages arranged on one sheet of paper.

6

Header/Footer

Prints pages with headers and/or footers with the date, page number, etc.




[Finishing] Sheet

Return to Overview

In the [Finishing] sheet, you can do the following.


1

2-sided Printing

Prints on the front and back of the paper.

3

Collating

When printing multiple sets of copies, outputs each set separately in page order.

2

Booklet Printing

Prints pages in a sequence that allows them to be folded and grouped into a booklet when output.

4

Grouping

When printing multiple sets of copies, outputs the pages in groups according to their page numbers.




[Paper Source] Sheet

Return to Overview

In the [Paper Source] sheet, you can do the following.


1

Printing on Transparencies

Prints on transparencies. You can also insert interleaving pages between the transparencies.

2

Front/Back Covers

Uses different paper for the front and back covers from that used for the main body copy.




[Quality] Sheet

Return to Overview

In the [Quality] sheet, you can do the following.


1

Black and White Printing

Prints color documents in black and white.

3

Objective

Enables you to conveniently select the appropriate settings for the current content.

2

Color/Black & White Auto Detect

Switches between color and black and white according to the color content of each page.

4

Advanced Settings

Enables you to change detailed settings concerning print quality.




[Device Settings] Sheet

Return to Overview

In the [Device Settings] sheet, you can do the following.


1

Set Options

You can set device information manually.

3

Display Version Information

You can display version information.

2

Obtain Device Information

You can obtain device information and update the settings displayed in the sheet.



Remark
  • If you are using a shared printer in the Print Server (Point and Print) environment, it is necessary to install the Canon Driver Information Assist Service in the server computer in order to set up the printer configuration automatically or to use Department ID Management. For instructions on how to install the Canon Driver Information Assist Service, see "Set Up Computers and Software."


Scaling Documents

You can enlarge or reduce documents to match the output paper size, such as reducing a document created in LTR size to print on STMT, or enlarging a document created in STMT size to print on LTR.
There are two methods for scaling a document: select the output size of the document to scale it automatically, or specify the scaling value manually.



Remark
  • Depending on the selected page size and printer model you are using, you may not be able to magnify the document.
  • Depending on the printer model you are using, you may not be able to magnify the document to the optimum ratio for the selected page size.
  • If you are using an application that enables you to enlarge or reduce the document, configure the settings in the application.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.
  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select page size of the document you created in the application from [Page Size].

  1. Select output size of the document from [Output Size].

The document is scaled automatically according to the settings made in [Page Size] and [Output Size].

  1. If you want to increase or decrease the magnification manually, select [Manual Scaling] → specify the scaling ratio for [Scaling].

  • If the ratio is less than 25% or more than 200%, the document is printed without scaling on the paper specified in [Output Size].
  1. Click [OK].


Printing Multiple Pages on One Sheet

This mode enables you to reduce multiple pages to fit onto one sheet of paper. You can make well-organized documents by editing multiple materials onto one sheet. And you can cut down print costs by saving papers, and it is also useful for saving space.



Remark
  • Although there may be a function for printing multiple copies depending on the application you are using, do not used it together with this function. If you do, printing may not be executed correctly.
  • You cannot enlarge and reduce manually when using this function.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.
  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select the page layout from [Page Layout].

  • If the options are not displayed for [Page Layout], display the [Device Settings] Sheet, then select [Auto] or [Enabled] from [Spooling at Host].
  1. Select the page order from [Page Order].

The output image is displayed in the preview area.

  1. Click [OK].


2-sided Printing

This mode enables you to make two-sided printing. You can cut down print costs by half when copying in large quantities.



Remark
  • The page sizes for which two-sided printing is available differ according to printer model. For details, click [Help] in the bottom right-hand corner of the printer driver window to view the Online Help.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.
  1. Display the [Finishing] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select [2-sided Printing] from [Print Style].

  1. Select binding edge for the paper printout from [Binding Location].

The output image is displayed in the preview area.

  1. Click [OK].


Booklet Printing

You can create a booklet by printing 2 pages on both sides of each sheet of paper.



Remark
  • You cannot specify the [Finishing] options in the [Finishing] sheet when performing Booklet Printing.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.
  1. Display the [Finishing] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select [Booklet Printing] from [Print Style] → click [Booklet].

The [Detailed Settings for Booklet] dialog box opens.

  1. Specify the detailed settings such as [Booklet Gutter] → click [OK].

The [Finishing] sheet is displayed.

  • For details about the various settings in the [Detailed Settings for Booklet] dialog box, click [Help] in the bottom right-hand corner of the [Detailed Settings for Booklet] dialog box to view the online help.
  1. Click [OK] in the [Finishing] sheet.


Poster Printing

You can enlarge a one-page image and print it over multiple pages. You can then glue the printed pages together to create a poster.


Remark
  • When outputting the pages face up, the print sequence for the pages (the sheets into which the image is divided) starts from the top left proceeds to the right. When outputting the pages face down, the sequence starts from the bottom right and proceeds to the left.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.
  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select page layout for poster from [Page Layout].

The output image is displayed in the preview area.

  • If the options are not displayed for [Page Layout], display the [Device Settings] sheet, then select [Auto] or [Enabled] from [Spooling at Host].
  1. Click [OK].


Watermark Printing

You can print a watermark (such as "CONFIDENTIAL" or "COPY") on a document created using an application. You can register the customized watermark other than the various predefined watermarks.



Remark
  • You can register up to 50 watermarks, not including the watermarks already provided.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.
  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select [Watermark] → select watermark for printing.

The output image is displayed in the preview area.

  • By clicking [Edit Watermark], you can display the [Edit Watermark] dialog box, and create and register new watermarks based on previously registered ones. For details, click [Help] in the bottom right-hand corner of the [Edit Watermark] dialog box to view the online help.
  1. Click [OK].


Switching Between Color and Grayscale Printing

You can switch between color and grayscale printing while outputting print jobs.



Remark
  • The display may differ according to the operating system, as well as the type and version of the printer driver.
  1. Display the [Quality] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select [Black and White], [Color], or [Auto [Color/B&W]] from [Color Mode].

[Auto [Color/B&W]] switches automatically between color printing and black-and-white printing according to the type of document.

  1. Click [OK].


Viewing the Print Preview

You can display a preview and verify the print results prior to printing.


Remark
  • The display may differ according to the operating system, as well as the type and version of the printer driver.
  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" on how to display the printer driver screen.

  1. Select [Edit and Preview] from [Output Method].

  1. Set the printing conditions in each of the sheets in the printer driver UI → click [OK].

See "Printing Functions" to find what you can configure in each sheet.

  1. Click [OK] in the [Print] dialog box.
  • The name of the button to proceed to the next step may vary depending on the application you are using.

The [Canon PageComposer] dialog box is displayed.

  1. Select the document you want to see a print preview of from [Document Name] → click the [Print Preview] button.

The print preview is displayed.

  • In the Canon PageComposer, not only you can display a print preview, but also merge and edit print jobs. For details, see the Canon PageComposer online help.


Selecting a Profile for Printing

Combinations of printer driver settings corresponding to a variety of printing purposes are provided with the printer driver as "profiles". This enables you to print documents according to a desired objective by simply selecting a profile from the [Profile] list.


Remark
  • To select a profile, you need to select [Allow Profile Selection] in the [Profile] sheet of the printer properties dialog box (→"Setting the Printer Configuration"). To change this setting, you need full control access for the device. Full control access is available for users who are registered as Administrators or Power Users in the Windows system settings.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.
  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select a profile from the [Profiles] list according to your objective.

The output image is displayed in the preview area.

  1. Click [OK].


Printing Directly Using the Command Prompt

You can print directly by entering the LPR command in the command prompt.

When printing with LPR commands, print settings can be specified from both the control panel and the command prompt.

  • Specifying from the command prompt

You can specify LPR command settings with the P option, where each item is separated with an underscore ( _ ). The following commands are supported with this machine.


Item Command
Paper Size LETTER, LEGAL, A4, A5, B5
Layout SIMP (One-sided), DUPL (Two-sided/Long Edge), DUPS (Two-sided/Short Edge)
Copies C<Number of copies>.

Command example (with Paper Size as "LETTER," Layout as "DUPL," and Copies as "20"):

Input Example: lpr -S <IP Address> -P LETTER_DUPL_C20 <file name>


Remark
  • If settings have not been specified from the command prompt, settings specified with the control panel will be enabled.
  • When printing PS files using LPR commands from the command prompt, some data may take too long to process causing a timeout error. In such a case, the data may not be printed.

  • Specifying from the control panel

Settings that are applied to this printing method can be selected from the control panel.

For more information, see "Settings Menu."



Checking and Canceling Print Jobs/Checking Print Logs

You can check the numbers of prints and the print results, or you can cancel a print job before the printing starts.


Checking Print Jobs

Canceling Print Jobs

Checking Print Logs


Checking Print Jobs

Return to Overview


Remark
  • Make sure that the Processing/Data indicator is on or blinking. When the Processing/Data indicator is off, there are no jobs in the memory of the print job status.
  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Print>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Job Status>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired job, then press the left Any key to select <Details>.
  1. Check the print job status, then press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.


Canceling Print Jobs

Return to Overview


Remark
  • Make sure that the Processing/Data indicator is on or blinking. When the Processing/Data indicator is off, there are no print jobs in the memory.
  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Print>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Job Status>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired job, then press the right Any key to select <Cancel>.
  1. Use [], [] or (Scroll Wheel) to select <YES>.
  1. Press (Main Menu) to return to the Main Menu screen.


Checking Print Logs

Return to Overview

  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Print>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Log (Printer)>.
  1. Use [], [] or (Scroll Wheel) to select the desired job, then press the left Any key to select <Details>.
  1. Check the print status, then press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.