Setting Up the Machine

This chapter describes the settings before using the machine.



Set Up the Machine to Suit Your Purposes

Determine which machine functions (Copy, Print, PC Print, Scan, Remote UI) you intend to use, and make the settings according to the flowchart below.
For example, when you use copy function only, follow "Required Settings."



Set Up the Machine

Items Included with the Machine

Install Toner Cartridge

Set Up Paper Cassette and Load Paper

Connect Power Cord and Turn On the Machine


Items Included with the Machine

Return to Overview


  • D460
  • Machine

  • Dust Cover

  • Paper Cassette

  • D440
  • Machine

  • Dust Cover (enclosed in the machine)

  • Document Feeder Tray

  • D420
  • Machine

  • Dust Cover (enclosed in the machine)

  • Items for All Models
  • Toner Cartridge

  • Power Cord

  • Starter Guide (This Document)
  • Basic Operation Guide
  • User Manual CD-ROM
  • User Software CD-ROM
  • Limited Warranty Notice*2
  • Installation Space
  • D460

  • D440

  • D420

  • Manuals for the Machine

  • Starter Guide:
    The Start Guide contains the machine setup and software installation. Read this guide before operating this product.
  • Basic Operation Guide:
    The Basic Operation Guide contains the basic operation features.
  • e-Manual (located on the User Manual CD-ROM):
    The e-Manual is a web browser-based manual that you can see on your computer. This guide contains total operation features. (Also includes the Start Guide contents and the Basic Operation Guide contents.)


Install Toner Cartridge

Return to Overview

  1. Take out the toner cartridge from the bag.
  • Do not open the drum protective shutter (A).

  1. Gently rock the toner cartridge several times to evenly distribute the toner inside.
  1. Place the toner cartridge on a flat surface and pull the seal completely out.
  • Do not pull the seal out at an angle.
  • If toner is adhered on the removed seal, be careful that your hands or clothes do not get dirty from touching the toner.
  • If your hands or clothes get dirty from touching the toner, wash them immediately in cold water. Do not use hot water. If you do, the toner may be set permanently.

  1. Hold the front side of the operation panel with your hands.
  1. Lift the scanning platform (A) until it is locked. (You will hear an audible "click.")
  1. Hold the grip (A) on the right front side of the toner cover.
  1. Open the toner cover.
  1. Hold the toner cartridge by its handle (A).
  1. Insert the toner cartridge so that the protrusion on the right side of the toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down parallel to the guide.
  1. Push the toner cartridge to make sure it is properly set in the machine.
  1. Hold the grip (A) on the right front side of the toner cover.
  1. Close the toner cover.
  1. Lower the scanning platform.
  • Be careful not to get your fingers caught.
  • If you cannot close the toner cover, do not force it to close. Open the cover and make sure the toner cartridge is properly set in the machine.


Set Up Paper Cassette and Load Paper

Return to Overview


  • For D460

  1. Align the guides (B) on the both edges of the paper cassette to the protrusions (A) inside the machine.
  • Install the paper cassette with the front end tilted upwards.

  1. Push the paper cassette down until the hooks (A) on both sides of the paper cassette engage the protrusions (B) inside the machine.

  1. Open the front panel of the paper cassette.

  1. Slide out the paper guide rail (A).

  1. Slide the side paper guides (A) to match the size of paper.
  • If the paper guides do not fit the size of the paper, the printout may be skewed.

  1. Fan the paper stack and even the edges.

  1. Load the paper into the paper cassette with the print side up. Make sure the paper stack sits below the small fin (A) on the side paper guide.

  1. Adjust the paper guide rail to match the size of paper.

  1. Close the front panel of the paper cassette.
  • To load Legal-size paper, leave the front panel of paper cassette open and adjust the paper guide rail (A) for legal-size paper.


  1. Match up the edge of the dust cover (A) and the edge of the paper cassette (B), and place the cover on top of the cassette.
  • The default paper size/type is set to <LTR> and <PLAIN PAPER> in the setting menu. When you load other size and/or type of paper, change the paper size/type setting by pressing [Paper Settings]. For details, see "For the Paper Cassette."
  • If a printout falls out of the output tray, extend the output tray extension on the front side of the machine and set the paper stopper upright.


  • For D440/420

  1. Open the paper feeding tray.

  1. Take out the dust cover from inside the machine.

  1. Slide out the paper guide rail (A).

  1. Slide the side paper guides (A) to match the size of paper.
  • If the paper guides do not fit the size of the paper, the printout may be skewed.

  1. Fan the paper stack and even the edges.

  1. Load the paper into the paper feeding tray with the print side up. Make sure the paper stack sits below the hook (A) on the side paper guide.

  1. Adjust the paper guide rail to match the size of paper.

  1. Aligning the protrusions (A) on the both sides of the dust cover to the guides (B) inside the machine, set the dust cover.

  1. Attach the document feeder tray on the document feeder.
  • For D440, attach the document feeder tray on the document feeder.

  • The default paper size/type is set to <LTR> and <PLAIN PAPER> in the setting menu. When you load other size and/or type of paper, change the paper size/type setting by pressing [Paper Settings]. For details, see "For the Paper Cassette."
  • If a printout falls out of the output tray, extend the output tray extension on the front side of the machine and set the paper stopper upright.



Connect Power Cord and Turn On the Machine

Return to Overview

  1. Connect the power cord into the rear socket on the back side of the machine and the wall outlet, and press the [I] side of the main power switch (A) to turn ON.
  • Do not connect the machine and the computer with a USB cable at this time. Connect the machine and the computer with a USB cable only during the software installation procedure. (A USB cable is not used when the machine is used via a network connection.)
  1. The machine enters the standby mode.

Remark
  • If the LCD display turned OFF(Sleep mode), press [Energy Saver] to turn the display back ON and continue the setup.
  • If <CLOSE COVER/TONER COVER> is displayed, make sure that the toner cover and scanning platform are closed properly. (See "Install Toner Cartridge.")


Set Up Network Connection (D460 Only)

Connect the LAN Cable

Connect the Machine to Network

Specify the IP Address Settings

Automatic Setting


Check IP Address Setting


Manual Setting



Connect the LAN Cable

Return to Overview

Connect a LAN cable that is compatible with the LAN connector of this machine.

  • Compatible LAN Cables

A category 5 or greater twisted pair LAN cable is compatible with the machine. Connect one end to the 10Base-T/100Base-TX port on the back of the machine and the other end to a network router or a hub.

  • A LAN cable is not included with the machine.
  • If you use the machine as a local printer, connect the machine directly to a computer using a USB cable.


Connect the Machine to Network

Return to Overview

To use the machine by connecting to the network, you must set up the IP address.
An IP (Internet Protocol) address is an identification number assigned to each individual computer connected to the Internet.
To use the following functions, you must set up the IP address in advance.

  • Remote UI: Access and change the machine settings from browser on the computer by using the Remote UI software.
  • PC print: Print the documents on the computer.
  • Scan: Save scanned documents to the computer.

The following flow chart indicates the settings needed for each function.



Specify the IP Address Settings

Return to Overview

This section describes how to specify the IP address to the machine.



Automatic Setting

Return to Overview

By default, the IP address is assigned to the machine automatically by the DHCP server. Therefore, all you need to do when using DHCP is just to connect the network cable. After connecting the LAN CABLE, wait for 30 seconds until the machine gets the IP address.



Check IP Address Setting

Return to Overview

To make sure this machine is communicating to the network properly, follow the procedure below.


Remark
  • It is recommended that the network administrator performs the procedure below.
  • Before performing the procedure below, make sure that the machine is turned ON and connected to a network.
  • If the LCD display turned OFF(Sleep mode), press [Energy Saver] to turn the display back ON and continue the setup.
  1. Press [Menu].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].
  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Press [] or [] to select <VIEW IP ADDRESS>, then press [OK].
  1. Press [] or [] to select <IPv4>, then press [OK].
  1. Press [] or [] to select <IP ADDRESS>, <SUBNET MASK>, or <GATEWAY ADDRESS>, then press [OK].

If the machine is communicating to the network properly, the IP address, subnet mask and gateway address are displayed.
If not, IP address, subnet mask and gateway address are not displayed.
If the machine does not get the IP address in 30 seconds after you connect the LAN cable, turn OFF the main power switch once, and then turn it ON again and wait for another 90 seconds. If the machine still does not get the IP address, ask your network administrator.

  • It is recommended that you take a note of the IP address you confirmed here, because you need it for using the Remote UI.
  1. Press [Stop/Reset] to return to the standby mode.

If they are not displayed, that indicates that the machine is not communicating to the network. Check the setting of the IP address.



Manual Setting

Return to Overview

This is the setting for the Static IP. If the machine obtains IP address automatically in "Automatic Setting", skip this setting.
In this setting, you enter the IP address, subnet mask, gateway address manually. [Menu] → <SYSTEM SETTINGS> → <NETWORK SETTINGS> → <TCP/IP SETTINGS> → <IPv4 SETTINGS> → <IP ADDRESS AUTO> → <OFF> → <IP ADDRESS> → Enter the IP address → <SUBNET MASK> → Enter the subnet mask → <GATEWAY ADDRESS> → Enter the gateway address → Press [Stop/Reset] → Turn OFF the main power → Restart the machine.
For more information on this setting, see "Setting and Checking the IP Address." Once you complete the setting, please proceed to "Check IP Address Setting."



Set Up Computers and Software

Types of Connection between Computers and the Machine

About User Software CD-ROM

Network Connection (D460 Only)

USB Connection


Types of Connection between Computers and the Machine

Return to Overview

There are two ways to connect the machine and computers: USB connection and network Connection. Network Connection is available only for D460.

The following functions are available with Network Connection: PC Print, Remote UI, Scan

For more information on how to use each function with network connection, refer to the following:

PC Print → "Printing through Network Connection."
Remote UI → "Using the Remote UI."
Scan → "Scanning Documents from a Networked Computer (D460 Only)."

  • USB Connection (For details about the set up, see "USB Connection.")

The following functions are available with USB Connection: PC Print, Scan

For more information on how to use each function with USB Connection, refer to the following:

PC Print → "Printing through USB Connection."
Scan → "Scanning Documents to a Computer Connected with USB Cable."

  • You can use the USB connection and network connection together.

System Requirements

  • Windows 2000
    CPU: Intel Pentium/133MHz or faster
    Memory: 128MB or more
  • Windows XP
    CPU: Intel Pentium/Celeron series 300MHz or faster
    Memory: 128MB or more
  • Windows Server 2003*
    CPU: Intel Pentium/Celeron series 133MHz or faster
    Memory: 128MB or more
    *Network only
  • Windows Vista
    CPU: Intel Pentium 800MHz or faster
    Memory: 512MB or more
  • Windows Server 2008*
    CPU: Intel processor/1GHz (x86 processor), 1.4GHz(x64 processor) or faster
    Memory: 512 MB RAM or more
    *Network only
  • Windows 7
    CPU: 1 GHz (x86 processor, x64 processor) or faster
    Memory: 1 GB (x86 processor), 2 GB (x64 processor) or more


About User Software CD-ROM

Return to Overview


  • <Drivers & Toolbox>
  • Printer Driver

Using the Printer Driver, the various data processing tasks conventionally executed within the printer are appropriately divided between the host computer and the printer to greatly reduce the overall printing time. The workload can be delegated to match the output data, thus realizing a significant increase in speed through optimization.

  • XPS Driver

The Canon XPS Printer Driver enables you to print documents in Windows Vista from applications that use the XPS format, utilizing the features and characteristics of the XPS format to the maximum extent.

  • USB Scanner Driver (ScanGear MF)

Scanner Driver enables computer to use the machine as a scanner.

  • Scanner Driver is not supported on Windows Server 2003 and Windows Server 2008.

  • MF Toolbox

MF Toolbox is a program that allows you to easily import images scanned with a scanner into an application, attach them to e-mail messages, save them to hard disks, etc.

  • MF Toolbox is not supported on Windows Server 2003 and Windows Server 2008.

  • Network Scanner Driver (Color Network ScanGear)
  • Color Network ScanGear is not supported on all of the 64-bit operating systems.
  • Color Network ScanGear is available only for D460.
  • <Bundled Programs>
  • Presto! PageManager

Presto! PageManager makes it easy to scan, share and organize photos and documents. For details, see the online manual and online help for this program.

  • To install Presto! PageManager, load the User Software CD into a computer, click on the [Custom Installation] button on the CD-ROM Setup screen, click on the [Next] button for USB connection, then follow the instructions that appear on the screen.

  • NetSpot Device Installer (NSDI)

NetSpot Device Installer enables you to set up the machine for network operations. For details, see the Readme file and online help for this program.

  • NetSpot Device Installer (NSDI) is not supported on Windows Server 2008 (32bit) and all of the 64-bit operating systems.


Network Connection (D460 Only)

Return to Overview


Remark
  • The following procedures are explained using sample screens from Windows XP Professional.
  • The screen may differ according to the operating system, as well as the type and version of the printer driver.
  • Log on as an Administrator to install the software.
  • Click on the circled button on each screen to proceed to the next step.

  • MF Driver Installation


Insert the User Software CD-ROM.

If the CD-ROM Setup screen is not displayed, click [start] on the Windows task bar → [My Computer].
Windows Vista/7/Server 2008: click [Start] on the Windows task bar → [Computer].
Windows 2000: double-click [My Computer] on the Windows desktop.
Right-click on the CD-ROM icon and select [Open], then double-click [MInst] ([MInst.exe]).



While installing the software on a computer running Windows Server 2003, the display in this step does not appear.



  • If the firewall is applied to the operating system, the dialog box below appears. Click [Yes] and continue the installation.



Select your machine on the list. Make sure that the machine name is highlighted. Click [Next>].

Select [Printer].



  • When you share the printer with Windows 2000/XP/Server 2003/Vista/7, select [Use as Shared Printer]. If necessary, you can change the name of shared printer. If you want to set the operating system on which driver will run, click [Driver to add] to install an alternate driver so that the driver can be installed on a client PC via a network.





A printer test page is printed out from the machine.





Remove the User Software CD-ROM. Installation is complete.

  • If you have several computers that you want to connect to the machine through a network, repeat the procedure from step 1 for each computer.

  • Color Network ScanGear Installation


Insert the User Software CD-ROM.

If the CD-ROM Setup screen is not displayed, click [start] on the Windows task bar → [My Computer].
Windows Vista/7/Server 2008: click [Start] on the Windows task bar → [Computer].
Windows 2000: double-click [My Computer] on the Windows desktop.
Right-click on the CD-ROM icon and select [Open], then double-click [MInst] ([MInst.exe]).

  • To install the Color Network ScanGear on Windows Server 2008, click [Start] on the Windows task bar → [Computer] → right-click on the CD-ROM icon and select [Open], → [Color_Network_ScanGear] → [Driver] → double-click [SetUp]([Setup.exe]), then proceed to step 4.


Select the same language as your operating system.

  • If you selected a language that is not same as your operating system, the characters may be garbled.






  • The Readme file opens. After reading it, close the window.



  • Remove the User Software CD-ROM. Installation is complete.

  • Check Installation

Verify that the driver has been installed successfully and that the machine has been set as the default printer.

  • If the name of the machine is selected on the [Printer] screen from an application, it is set as the default printer.

  1. Open the [Printers and Faxes] folder (for Windows 2000: The [Printers] dialog box).

Windows 7/Server 2008 R2: From the Windows task bar, click [Start] → select [Devices and Printers]
Windows XP/Server 2003: From the Windows task bar, click [start] → select [Printers and Faxes].
Windows Server 2008: From the Windows task bar, click [Start] → select [Control Panel] → double-click [Printers].
Windows Vista: From the Windows task bar, click [Start] → select [Control Panel] → [Hardware and Sound] → double-click [Printers].
Windows 2000: From the Windows task bar, click [Start] → [Settings] → [Control Panel] → double-click [Printers].

Verify that the corresponding printer driver icon is displayed.


  1. Set your machine as the default printer.

Select the printer icon for this machine, then select [Set as Default Printer] from the [File] menu.


  1. Verify that [Color Network ScanGear] is displayed in the program list.

Windows XP/Vista/7/Server 2003/Server 2008: From the Windows task bar, click [start] on the Windows task bar →select [All Programs].
Windows 2000: From the Windows task bar, click [Start] →[Programs].

Verify that the [Color Network ScanGear] is listed in [All Programs] (or [Programs]).



USB Connection

Return to Overview


Remark
  • Windows Server 2003 and Windows Server 2008 are not supported.
  • The following procedures are explained using sample screens from Windows XP Professional.
  • The screen may differ according to the operating system, as well as the type and version of the printer driver.
  • Do not connect the USB cable before installing the software. If you connect the USB cable before installing the software and the [Found New Hardware Wizard] screen appears, click [Cancel].
  • Log on as an Administrator to install the software.
  • Make sure the machine is turned ON before connecting the USB cable.
  • Click on the circled button on each screen to proceed to the next step.
  • A USB cable is not included with the machine.

  • MF Driver & MF Toolbox Installation


Insert the User Software CD-ROM.

If the CD-ROM Setup screen is not displayed, click [start] on the Windows task bar → [My Computer].
Windows Vista/7: click [Start] on the Windows task bar → [Computer].
Windows 2000: double-click [My Computer] on the Windows desktop.
Right-click on the CD-ROM icon and select [Open], then double-click [MInst] ([MInst.exe]).



While installing the software on a computer running Windows Server 2003, the display in this step does not appear.











After checking [Restart Computer Now (recommended)] button, you can restart your computer by clicking the [Restart] button.



The machine has a cap (A) that covers the USB port on the back of the machine. Remove the cap (A) by pulling the string.

After restarting your computer, connect the machine and your computer with a USB cable (A).

  • Depending on the operation system you use, the dialog box to inform you that new hardware is detected may appear. Follow the on-screen instruction to complete the installation.


Remove the User Software CD-ROM. Installation is complete.


  • Check Installation

Verify that the driver has been installed successfully and that the machine has been set as the default printer.

  • If the name of the machine is selected on the [Printer] screen from an application, it is set as the default printer.

  1. Open the [Printers and Faxes] folder (for Windows 2000: The [Printers] dialog box).

Windows 7: From the Windows task bar, click [Start] → select [Devices and Printers]
Windows XP: From the Windows task bar, click [start] → select [Printers and Faxes].
Windows Vista: From the Windows task bar, click [Start] → select [Control Panel] → [Hardware and Sound] → double-click [Printers].
Windows 2000: From the Windows task bar, click [Start] → [Settings] → [Control Panel] → double-click [Printers].

Verify that the corresponding printer driver icon is displayed.


  1. Set your machine as the default printer.

Select the printer icon for this machine, then select [Set as Default Printer] from the [File] menu.


  1. Open the [Scanners and Cameras] folder (for Windows 2000: The [Scanners and Cameras Properties] dialog box).

Windows 7: Enter "scanner" in [Search programs and files] under the [Start] menu → click [View scanners and cameras].
Windows XP: From the Windows task bar, click [start] → select [Control Panel] → [Printers and Other Hardware] → [Scanners and Cameras].
Windows Vista: From the Windows task bar, click [Start] → select [Control Panel] → [Hardware and Sound] → double-click [Scanners and Cameras].
Windows 2000: From the Windows task bar, click [Start] → [Settings] → [Control Panel] → double-click [Scanners and Cameras].

Verify that the corresponding scanner driver icon is displayed.


  1. Verify that there is the [Canon MF Toolbox 4.9] icon on the Windows desktop.

If the [Canon MF Toolbox 4.9] icon is displayed on the Windows desktop, installation of the MF Toolbox 4.9 was successful.