Scanning Documents from a Networked Computer (D460 Only)

This category describes how to scan from computers.



Overview of Scanner Functions

This machine enables you to scan documents from computers over the network. Scanned documents are transmitted over the network to your computer.



Introduction to Using Scanner Functions – Scanning Documents from a Networked Computer

This section describes the things that you must do before scanning documents from a networked computer.
Make sure to set the following items first:


Remark
  • Some functions of the setting items in the [Main] page of Color Network ScanGear are unavailable. Unavailable functions are as shown below:
  • [Color Mode]: Not compatible with [Grayscale] nor [Auto-color Select].
  • [Resolution]: Click the drop-down list and select the resolution (75-300). You cannot directly enter and set any number other than the selectable items.
  • [Original Size]: Not compatible with [Custom].
  • [Pages to Scan]/[Image Qlty Adjstmnt]: You cannot set these items.
  • [Density Adjustment]: Not compatible with [Auto].

  • Network settings

Set the network settings to enable your machine to communicate over the network. (See "Basic Network Settings.")


  • Color Network ScanGear

Install the Color Network ScanGear scanner driver for using the machine as a scanner. (See "Set Up Computers and Software.")



Basic Methods for Scanning Documents from a Networked Computer

This section describes the basic procedure for using Color Network ScanGear to scan over the network.


Remark
  • For better scanning quality, we recommend that you place documents on the platen glass. If you use the ADF, the scanned image might not be clear.
  • Printing documents from a computer and scanning documents over the network cannot be processed at the same time. If this happens, these documents are handled differently depending on the following:
  • If you print PC documents when the machine is scanning documents, an error may occur. In this case, the machine scans documents first, then starts printing the PC documents when scanning is complete.
  • If you scan documents when the machine is printing PC documents, scanning is canceled. Wait for the PC documents to be printed out, then perform the scanning operation again.
  1. Place documents.
  1. Press [SCAN] repeatedly to select <NETWORK SCANNING>.
  1. Start Color Network ScanGear from the application on your computer.

For details, see "Starting Color Network ScanGear (Network Scan)."

  1. Make scan settings on the [Main], [Options], and [Scanner Info] sheets.

For details about the settings in each sheet, refer to the Online Help for that sheet.

  1. Click [Scan].

Scanning starts. When scanning is complete, the Color Network ScanGear Main Window closes and the scanned image is transferred to the application. During scanning, a scanning progress dialog box is displayed. To interrupt scanning, click [Cancel].



Selecting the Network Scanner to be Used (Network Scan)

Selecting the network scanner to be used with the ScanGear Tool enables scanning with the Color Network ScanGear driver. No scanner is selected during the Color Network ScanGear installation, so this operation is required before use.


Remark
  • The ScanGear Tool cannot be started at the same time as the Color Network ScanGear driver.
  1. On the [Start] (or ) menu, point to [Programs] (or [All Programs]) → [Color Network ScanGear] → click [ScanGear Tool].

The ScanGear Tool starts.

  1. Select the scanner to be used.


  • 1. Click [Discover].

The ScanGear Tool searches for scanners on the network, and the results are displayed in the list.


  • 2. Click the scanner to be used in the list → click [Select].

Information for the selected scanner appears under [Selected Scanner].

  • Only scanners on the same subnet (network with the same network ID) as your computer are displayed in the list.
  • After selecting the scanner, you can click [Test Connection] to check that the selected scanner can be used.


  • 1. Click [IP Address].

The [IP Address] dialog box appears.


  • 2. Enter the IP address in [Scanner IP Address] → click [OK].

Information for the selected scanner appears under [Selected Scanner].

  • It is possible to specify an IP address outside the subnet.
  • After selecting the scanner, you can click [Test Connection] to check that the selected scanner can be used.
  1. Click [Exit].

The settings are saved and the ScanGear Tool is closed.



Starting Color Network ScanGear (Network Scan)

The Color Network ScanGear driver is started by accessing it from a TWAIN-compliant application as follows.


Remark
  • The Color Network ScanGear driver cannot be started at the same time as the ScanGear Tool. If the ScanGear Tool is running, close it.
  1. Start the application.
  1. In the application, select Color Network ScanGear as the scanner to be used.

In the application, select the command for scanner selection (for example, "Select Scanner", or "Select Source") → select [Color Network ScanGear] in the dialog box that is displayed.

Repeating this operation is unnecessary - it only needs to be performed once.

  1. In the application, select the command to start the scanning operation (for example, [Scan New] or [Acquire]).

The Color Network ScanGear main window appears.

  • See the documentation provided with your application for commands and procedures used to select Color Network ScanGear and start scanning.


Color Network ScanGear Main Window (Network Scan)

The window that appears when the Color Network ScanGear driver is opened in an application is called the Color Network ScanGear Main Window. The Color Network ScanGear Main Window includes the following items.



Toolbar (Network Scan)

Scanning Buttons (Network Scan)

Preview Area (Network Scan)

Settings (Network Scan)

Status Bar (Network Scan)


Toolbar (Network Scan)

The toolbar contains buttons for manipulating the image shown in the Preview Area. You can reposition the toolbar by clicking and dragging it. You can hide the toolbar by clicking (Exit), to remove it from the display. To redisplay it, select [Show Toolbar] on the [System] menu in the main window. The functions of the buttons in the toolbar are described below.


  • (Crop)

Clicking this button turns the pointer into a cross-hair, which you can then drag within the Preview Area to specify the area to be scanned.

  • (Move Image)

Clicking this button turns the pointer into a small hand, which you can then drag to scroll the image in the Preview Area. The Move Image button is available only when the image has been zoomed, so that it is larger than the Preview Area.

  • (Zoom)

Clicking this button turns the pointer into a magnifying glass in the Preview Area, allowing you to enlarge or reduce the image in the Preview Area. Click the left mouse button on the preview image to enlarge it by one step, and click the right mouse button on the enlarged image to reduce it by one step. This button is available only when an image appears in the Preview Area.

  • (Ruler)

Clicking this button displays rulers at the top and left sides of the Preview Area. Clicking the button toggles the ruler display on and off.

  • (Help)

Clicking this button displays the Online Help.



Scanning Buttons (Network Scan)

  • [Scan]

Clicking this button scans a document. When scanning is complete, the Color Network ScanGear Main Window closes and the scanned image is transferred to the application. During scanning, a scanning progress dialog box is displayed. To interrupt scanning, click [Cancel].

  • Depending on the application, the Color Network ScanGear Main Window may not close after scanning is complete. In this case, click (Exit) in the Color Network ScanGear Main Window to close it.
  • [Preview]

Clicking this button pre-scans the document and displays a preview image in the Preview Area. After changing the scan settings, click this button once again to display a preview of the image with the new settings.

  • [Clear]

Clicking this button clears the image displayed in the Preview Area. It also cancels the scanning area setting and magnification of the preview image, and returns the Preview Area display to its default size.



Preview Area (Network Scan)

This area displays a preview of how the image will look after the document is scanned.

Use it to check the the appearance of the image, and to adjust the scanning area or scan settings. Right-clicking on the Preview Area displays a pop-up menu that provides the following functions.


Remark
  • The preview image does not appear when using the ADF for scanning.

  • [Cropping Area]

Displays the [Cropping Area] dialog box, where you can specify the dimensions of the scanning area. This function cannot be selected with 2-sided scanning, when [Auto-adjust Orientation] is selected. For instructions on how to specify the scanning area, see "Specifying the Scanning Area (Network Scan)."

  • [Unit]

Selects the unit used to specify the scanning area (millimeters, inches, or pixels).

  • [Original Frame Erase]

Enables you to specify whether to delete a shadow or frame around the document when scanning. Selecting [On] applies a 2.5 mm white frame around the scanned image.

The [Original Frame Erase] command is not available when the scanning area is specified.

  • The default setting for [Original Frame Erase] is [On]. If you select [Off], streaks may appear on the scanned image.


Settings (Network Scan)

Click the tabs to access the [Main], [Options], and [Scanner Info] sheets. Use the [Main] sheet to specify scan settings. Use the [Options] sheet to specify processing options. Use the [Scanner Info] sheet to display information about the currently selected scanner. For details about the settings in each sheet, refer to the Online Help for that sheet.



Status Bar (Network Scan)

The status bar shows the following information, from left to right.

  • The [Color Mode] setting
  • The [Resolution] setting
  • The top left coordinates, and the width and height of the scanning area
  • The amount of memory required to scan the image (units: KB)


Viewing the Online Help (Network Scan)

To view the online help, follow the procedure below.


Remark
  • The ScanGear Tool cannot be started at the same time as the Color Network ScanGear driver.
  • The display may differ according to the operating system or the model of the machine.
  1. Click [Help] (or ).


  • 1. Start ScanGear Tool.

For details, see "Selecting the Network Scanner to be Used (Network Scan)."


  • 2. Click [Help].

The online help is displayed.



  • 1. Start Color Network ScanGear from the application.

For details, see "Starting Color Network ScanGear (Network Scan)."


  • 2. Click .

The online help is displayed.



Scanning from the Platen Glass (Network Scan)

Follow the procedure below to scan from the platen glass.


Remark
  1. Start Color Network ScanGear from the application.

For details, see "Starting Color Network ScanGear (Network Scan)."

  1. In the [Main] sheet, select [Platen] for [Original Placement].

  1. Place the document on the platen glass. The document should have the side to be scanned face down, as shown in the illustration.

  • When you scan an A5 document from the platen glass, place the document as shown, and set [Original Size] to [A5R] on the [Main] sheet of Color Network ScanGear.

  1. In the Color Network ScanGear Main Window, set the Color Mode, Resolution, and other scan settings.
  • The available settings and ranges vary depending on the printer model you are using.
  1. To preview the image, click [Preview].

A preview image appears in the Preview Area.

  • You can use the preview image to do the following:
  • Use the toolbar to enlarge the image, or use the settings in the [Options] sheet to adjust the appearance of the image.
  1. Click [Scan].

Scanning starts.

When scanning is complete, the Color Network ScanGear Main Window closes and the scanned image is transferred to the application.

  • After clicking [Scan], do not perform any operation in the Color Network ScanGear Main Window until the scanning progress dialog box is displayed.
  • If Color Network ScanGear does not automatically close after scanning, click (Exit) to close it.
  • Make sure to close the Color Network ScanGear Main Window before exiting the application.


Scanning from the ADF (Network Scan)

Follow the procedure below to scan from the ADF.


Remark
  • When scanning from the ADF, use only standard size documents. To scan documents that are not a standard size, use the platen glass.
  1. Start Color Network ScanGear from the application.

For details, see "Starting Color Network ScanGear (Network Scan)."

  1. In the [Main] sheet, select the document sides to be scanned for [Original Placement].

For 1-sided documents, select [Feeder (1-sided)]; for 2-sided documents, select [Feeder (2-sided)]*.
*D460 Only

  1. In the [Main] sheet, click [Orientation] to display the [Orientation] dialog box, and then set the feeding direction.

For 2-sided documents, specify the Book Opening direction (i.e. the relation between the front and back sides).

For details about the setting, see "Setting the Original Feeding Orientation (Network Scan)."

  1. Load the documents into the ADF.

Load the documents in the orientation specified in the [Orientation] dialog box, with the surface to be scanned face up.

  1. In the Color Network ScanGear Main Window, set the Color Mode, Resolution, and other scan settings.
  • The available settings and ranges vary depending on the printer model you are using.
  1. If necessary specify the scanning area, and then click [Scan].

Scanning starts.

The documents loaded into the ADF are scanned in succession.

  • Check that the documents are correctly loaded in the ADF.
  • When scanning from the platen glass after using the ADF, make sure that the platen glass cover is fully opened before positioning the document.
  • It is not possible to specify the scanning area when scanning 2-sided documents.


Automatically Detecting Original Feeding Orientation (Network Scan)

You can set Color Network ScanGear so that the orientation of documents set the ADF is automatically detected. Documents then scanned from the ADF are displayed with their correct orientation on the computer.

  1. Start Color Network ScanGear from the application.

For details, see "Starting Color Network ScanGear (Network Scan)."

  1. In the [Main] sheet, select [Auto-adjust Orientation].

During scanning, the orientation of the document is detected automatically, and the scanned image is rotated if necessary, so that it is displayed correctly on the computer screen.



Setting the Original Feeding Orientation (Network Scan)

You can set the orientation at which documents are placed in the ADF of the scanner beforehand, so that documents scanned from the ADF are displayed with their correct orientation on the computer.

  1. Start Color Network ScanGear from the application.

For details, see "Starting Color Network ScanGear (Network Scan)."

  1. In the [Main] sheet, click [Orientation].

The [Orientation] dialog box appears.

  1. Select the orientation of the documents to be loaded into the ADF for [Feeding Direction].

For 2-sided documents, also set [Book Opening] to indicate the relation between the front and back sides of a 2-sided document.

  1. When the settings are complete, click [OK] to close the dialog box.


Specifying the Scanning Area (Network Scan)

When scanning from the platen glass, you can display the scan image in the Preview Area, and then select the area to scan within the document. Follow the procedure below to specify the scanning area.

  1. Start Color Network ScanGear from the application.

For details, see "Starting Color Network ScanGear (Network Scan)."

  1. In the [Main] sheet, select [Platen] for [Original Placement].

  1. Click [Preview] to display the image in the Preview Area.
  1. Click [Crop] on the toolbar.

The pointer changes to cross-hairs in the Preview Area, allowing you to select the scanning area.

  1. Drag the mouse from one corner of the rectangular area you want to specify to the diagonally opposite corner.

Once an area is specified, you can change it, as follows:

  • You can drag the area to a different position, or drag the frame handles to change the size of the area.
  • To cancel the scanning area setting, click outside the area.

The specified area is indicated by a broken line.

  • You can also specify the scanning area in the [Cropping Area] dialog box.
    Right-click in the Preview Area, and then select [Cropping Area] to display the [Cropping Area] dialog box. Enter the dimensions of the area to be scanned and click [OK].
  • Although it is not possible to display a preview image when scanning using the ADF, you can still specify the scanning area numerically using the [Cropping Area] dialog box, or by dragging the mouse in the empty Preview Area to roughly define the area.
  • You cannot specify the scanning area in the following cases:
  • When scanning 2-sided documents
  • When [Auto-adjust Orientation] is selected


Summary of Important Features and Settings (Network Scan)

The following setting parameters are available in Color Network ScanGear.

For details, refer to the Online Help in the sheets in which the setting is listed, or in the appropriate dialog box.


  • Basic Settings

Setting Procedure
Color mode for image Select the desired color mode from [Color Mode] in the [Main] sheet.
Scanning resolution Select the desired resolution from [Resolution] in the [Main] sheet.
Size of documents to be scanned Select the desired size from [Original Size] in the [Main] sheet.

  • Image Processing Settings

Setting Procedure
Adjust density Select [Manual] from [Density Adjustment] in the [Main] sheet → move the [Density] slider to adjust the value.
Create color negative image Select [On] from [Reversed Image] in the [Options] sheet.
Mirror image left to right Select [On] from [Mirror Image] in the [Options] sheet.
Rotate image Select the desired angle of rotation from [Image Rotation] in the [Options] sheet.
Setting the brightness, contrast, and gamma for full color scanning In the [Options] sheet, select the color that you want to set from [Channel] → move the [Brightness], [Contrast], and [Gamma] sliders to adjust the settings.

  • Settings for Scanning from the ADF

Setting Procedure
Scan documents from ADF with correct orientation Select [Auto-adjust Orientation] in the [Main] sheet.
- or -
Perform the following steps:
1. In the [Main] sheet, click [Orientation] to display the [Orientation] dialog box.
2. Select the feeding direction of documents (and Book Opening direction for 2-sided documents) in the dialog box.