Print

This category describes how to print from computers.



Introduction to Using Print Functions

Make sure that the printer driver is installed.

For installing the driver to send a print job to the machine over a network, see "Network Connection (D460 Only)."
For installing the driver to send a print job directly from your computer to the machine, see "USB Connection."


  • Printer Driver

Using the printer driver, the various data processing tasks conventionally executed within the printer are appropriately divided between the host computer and the printer to greatly reduce the overall printing time. The workload can be delegated to match the output data, thus realizing a significant increase in speed through optimization.
You can update your printer driver software and acquire information about Canon products on the Canon home page (http://www.usa.canon.com). Driver software is updated every few months.

  • XPS

The Canon XPS Printer Driver enables you to print documents in Windows Vista from applications that use the XPS format, utilizing the features and characteristics of the XPS format to the maximum extent.

When using the Canon XPS Printer Driver, make the setting from the machine as follows:
[Menu] → <SYSTEM SETTINGS> → <PDL SELECT(PnP)> → <UFRII(XPS)>
To enable the setting, turn OFF the main power switch and then turn ON.
How to use the Canon XPS Printer Driver, see the Readme file and Help.

  • The Canon XPS Printer Driver supports Windows Vista only. If you select <UFRII(XPS)> with other operating systems, the machine cannot detect your computer.
  • You cannot install the Canon XPS Printer Driver with the installer in the TCP/IP environment. How to install the Canon XPS Printer Driver, see the Readme file.
  • When using the Canon XPS Printer Driver, it is recommended to use Windows Vista Service Pack 1 for increasing the printing speed.

Remark
  • The available printer drivers may vary, depending on the machine and the version of Windows that you are using.

Printing through USB Connection

Printing through Network Connection

Where to Find Help


Printing through USB Connection

Return to Overview

To install the printer driver through a USB connection, see "USB Connection."


Remark
  • Before installing a printer driver through a USB connection, turn the printer OFF. Turn the power back ON only if the instruction to do so appears on the screen during installation.
  • In a USB environment, you cannot set up the printer configuration automatically or use the Job Accounting feature.


Printing through Network Connection

Return to Overview

To install the printer driver through network, see "Network Connection (D460 Only)."



Where to Find Help

Return to Overview

Here is where to get immediate help if you are having problems installing or using the printer driver.

  • README.TXT file

Any hints, enhancements, limitations, and restrictions you need to be aware of when installing and using your printer driver are included in the README.TXT file provided with the driver. The README.TXT file is located in the "DRIVERS" folder.

  • Online Help

You can locate additional help for questions you may have regarding your printer in the Online Help provided with the driver.



Printing Fundamentals

This section explains how to print a document and how to display the online help.


Remark
  • To use the printer, you need an appropriate printer driver.
  • Printing documents from a computer and scanning documents over the network cannot be processed at the same time. If this happens, these documents are handled differently depending on the following:
  • If you print PC documents when the machine is scanning documents, an error may occur. In this case, the machine scans documents first, then starts printing the PC documents when scanning is complete.
  • If you scan documents when the machine is printing PC documents, scanning is canceled. Wait for the PC documents to be printed out, then perform the scanning operation again.
  • For installing the driver to send a print job directly from your computer to the machine, see "USB Connection."

Printing with the Printer Driver

Setting Printer Conditions Beforehand

Viewing the Online Help


Printing with the Printer Driver

Return to Overview

The procedure for printing a document created in application software is as follows.


Remark
  • Printing methods may differ depending on the applications you are using. For details, see the instruction manuals provided with the application software.
  • The display may differ according to the operating system or the model of the machine.
  1. Open the document you want to print from the application.
  1. Select [Print] from the [File] menu.

The printer driver screen is displayed.

  • The procedure to display the printer driver screen may differ depending on the applications you are using.
  1. Select your printer from [Select Printer], then click [Page Setup].

  • The printer name displayed in the printer driver screen is changed by settings in the [Printers] folder (or [Printers and Faxes]). See "Setting Printer Conditions Beforehand" to display the [Printers] folder (or [Printers and Faxes]).
  1. Configure the required settings in the printer driver screen.

See "Printing Functions" to find what you can configure in each sheet.

  1. Click [Print].

Printing begins.

If you want to cancel printing, see "Checking and Canceling Print Jobs."



Setting Printer Conditions Beforehand

Return to Overview

To configure the printing conditions, follow the procedure below.


Remark
  • When printing, you can change the settings you configured beforehand. To change the settings, configure them from the application.
  • The display may differ according to the operating system or the model of the machine.
  1. On the [Start] menu, point to [Settings] → click [Printers].

The [Printers] folder is displayed.

  • If you are using Windows XP Professional/Server 2003, on the [Start] menu, click [Printers and Faxes].
  • If you are using Windows XP Home Edition, on the [Start] menu, click [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes].
  • If you are using Windows Vista, on the [] (Start) menu, click [Control Panel] → [Printers].
  • If you are using Windows Server 2008, on the [Start] menu, click [Control Panel] → [Printers].
  • If you are using Windows 7/Server 2008 R2, on the [] (Start) menu, click [Devices and Printers] → [Printers and Faxes].
  1. In the [Printers] folder (or [Printers and Faxes] folder), right-click the icon of the printer whose settings you want to configure → click [Printing Preferences] from the displayed menu.

The printer driver screen is displayed.

  • To access the [Printing Preferences] dialog box from [Printers] folder (or [Printers and Faxes] folder), you need to be assigned full control permission for the printer. Full control access is available for users who are registered as Administrators or Power Users in the Windows system settings.
  1. Configure the required settings in the displayed printer driver screen.

See "Printing Functions" to find what you can configure in each sheet.

  1. Click [OK].

The printer whose settings you have configured will print with the same settings every time.



Viewing the Online Help

Return to Overview

To view the online help, follow the procedure below.


Remark
  • The display may differ according to the operating system or the model of the machine.
  1. Display the printer driver screen.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Click [Help].

The online help is displayed.



Printing Functions

These sections explain what you can do in each sheet of the printer driver UI.


Remark
  • The items displayed in the printer driver window differ according to the printer model you are using.
  • Some functions may not be available depending on the printer model you are using.

Common Functions

Page Setup Sheet

Finishing Sheet

Quality Sheet


Common Functions

Return to Overview

The following functions are common to all sheets.


1

Selecting Profiles

You can select a profile to conveniently repeat the same print settings.

4

Preview

The settings configured in each sheet are displayed in the preview.

2

Adding/Editing Profiles

You can add and edit profile settings.

5

Verifying Settings

You can verify the settings specified in each sheet.

3

Changing the Output Method

You can change the output method, e.g. storing a document in an inbox.




Page Setup Sheet

Return to Overview

In the [Page Setup] sheet, you can configure the following settings. The numbers in the image at the bottom indicate where to configure the settings.


1

Output Paper Size

Enables you to select the paper size actually output from the printer.

4

Watermark

Prints pages with a watermark (such as "COPY") superimposed on the document.

2

Print Direction

Sets the print direction relative to the orientation of the paper.

5

Page Border

Prints each page with a border.

3

Page Layout

Prints multiple pages arranged on one sheet of paper.

6

Header/Footer

Prints pages with headers and/or footers with the date, page number, etc.




Finishing Sheet

Return to Overview

In the [Finishing] sheet, you can do the following.


1

2-sided Printing

Prints on the front and back of the paper.

3

Collating

When printing multiple sets of copies, outputs each set separately in page order.

2

Booklet Printing

Prints pages in a sequence that allows them to be folded and grouped into a booklet when output.

4

Grouping

When printing multiple sets of copies, outputs the pages in groups according to their page numbers.




Quality Sheet

Return to Overview

In the [Quality] sheet, you can do the following.


1

Grayscale Settings

Enables you to adjust the brightness and contrast.

3

Toner Reduction*

Prints with a reduced amount of toner.

2

Objective

Enables you to conveniently select the appropriate settings for the current content.



*See the following on "Toner Reduction":

  • When you set [On] or [Off] in [Toner Save] in the printer driver, the setting made from the printer driver will override <TONER SAVER MODE> in <COMMON SETTINGS> made from the machine.
  • When you set [Printer Default] in [Toner Save] in the printer driver, <TONER SAVER MODE> in <COMMON SETTINGS> made from the machine will override the setting made from the printer driver.


Scaling Documents

You can enlarge or reduce documents to match the output paper size, such as reducing a document created in LTR size to print on STMT, or enlarging a document created in STMT size to print on LTR.
There are two methods for scaling a document: select the output size of the document to scale it automatically, or specify the scaling value manually.


Remark
  • Depending on the selected page size and printer model you are using, you may not be able to magnify the document.
  • Depending on the printer model you are using, you may not be able to magnify the document to the optimum ratio for the selected page size.
  • If you are using an application that enables you to enlarge or reduce the document, configure the settings in the application.
  • The display may differ according to the operating system or the model of the machine.
  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select page size of the document you created in the application from [Page Size].

  1. Select output size of the document from [Output Size].

The document is scaled automatically according to the settings made in [Page Size] and [Output Size].

  1. If you want to increase or decrease the magnification manually, select [Manual Scaling] → specify the scaling ratio for [Scaling].

  • If the ratio is less than 25% or more than 200%, the document is printed without scaling on the paper specified in [Output Size].
  1. Click [OK].

If you display the [Page Setup] sheet according to "Printing with the Printer Driver", click [Print].



Printing Multiple Pages on One Sheet

This mode enables you to reduce multiple pages to fit onto one sheet of paper. You can make well-organized documents by editing multiple materials onto one sheet. And you can cut down print costs by saving papers, and it is also useful for saving space.


Remark
  • Although there may be a function for printing multiple copies depending on the application you are using, do not used it together with this function. If you do, printing may not be executed correctly.
  • You cannot enlarge and reduce manually when using this function.
  • The display may differ according to the operating system or the model of the machine.
  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select the page layout from [Page Layout].

  1. Select the page order from [Page Order].

The output image is displayed in the preview area.

  1. Click [OK].

If you display the [Page Setup] sheet according to "Printing with the Printer Driver", click [Print].



2-sided Printing

This mode enables you to make 2-sided printing. You can cut down print costs by half when copying in large quantities.


Remark
  • The display may differ according to the operating system or the model of the machine.
  1. Display the [Finishing] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select [2-sided Printing] from [Print Style].

  1. Select binding edge for the paper printout from [Binding Location].

The output image is displayed in the preview area.

  1. Click [OK].

If you display the [Page Setup] sheet according to "Printing with the Printer Driver", click [Print].



Booklet Printing

You can create a booklet by printing 2 pages on both sides of each sheet of paper.


Remark
  • You cannot specify the [Finishing] options in the [Finishing] sheet when performing Booklet Printing.
  • The display may differ according to the operating system or the model of the machine.
  1. Display the [Finishing] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select [Booklet Printing] from [Print Style] → click [Booklet].

The [Detailed Settings for Booklet] dialog box opens.

  1. Specify the detailed settings such as [Booklet Printing Process], [Booklet Printing Method], and [Book Opening] → click [OK].

The [Finishing] sheet is displayed.

  • For details about the various settings in the [Detailed Settings for Booklet] dialog box, click [Help] in the bottom right-hand corner of the [Detailed Settings for Booklet] dialog box to view the online help.
  1. Click [OK] in the [Finishing] sheet.

If you display the [Page Setup] sheet according to "Printing with the Printer Driver", click [Print].



Poster Printing

You can enlarge a one-page image and print it over multiple pages. You can then glue the printed pages together to create a poster.


Remark
  • When outputting the pages face up, the print sequence for the pages (the sheets into which the image is divided) starts from the top left proceeds to the right. When outputting the pages face down, the sequence starts from the bottom right and proceeds to the left.
  • The display may differ according to the operating system or the model of the machine.
  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select page layout for poster from [Page Layout].

The output image is displayed in the preview area.

  • If the options are not displayed for [Page Layout], display the [Device Settings] sheet, then select [Auto] or [Enabled] from [Spooling at Host].
  1. Click [OK].

If you display the [Page Setup] sheet according to "Printing with the Printer Driver", click [Print].



Watermark Printing

You can print a watermark (such as "CONFIDENTIAL" or "COPY") on a document created using an application. You can register the customized watermark other than the various predefined watermarks.


Remark
  • You can register up to 50 watermarks, not including the watermarks already provided.
  • The display may differ according to the operating system or the model of the machine.
  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select [Watermark] → select watermark for printing.

The output image is displayed in the preview area.

  • By clicking [Edit Watermark], you can display the [Edit Watermark] dialog box, and create and register new watermarks based on previously registered ones. For details, click [Help] in the bottom right-hand corner of the [Edit Watermark] dialog box to view the online help.
  1. Click [OK].

If you display the [Page Setup] sheet according to "Printing with the Printer Driver", click [Print].



Viewing the Print Preview

You can display a preview and verify the print results prior to printing.


Remark
  • The display may differ according to the operating system or the model of the machine.
  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" on how to display the printer driver screen.

  1. Select [Edit and Preview] from [Output Method].

  1. Set the printing conditions in each of the sheets in the printer driver UI → click [Print].

See "Printing Functions" to find what you can configure in each sheet.

  1. Select the document you want to see a print preview of from [Document Name] → click the [Print Preview] button.

The print preview is displayed.

  • In the Canon PageComposer, not only you can display a print preview, but also merge and edit print jobs. For details, see the Canon PageComposer online help.


Selecting a Profile for Printing

Combinations of printer driver settings corresponding to a variety of printing purposes are provided with the printer driver as "profiles". This enables you to print documents according to a desired objective by simply selecting a profile from the [Profile] list.


Remark
  • You cannot access or edit the address book if you do not have access permission (default: Power Users or higher) to the destination folder of the address book. If this is the case, log on as user having access permission to the folder, or click [Specify a Folder] in the [Edit Address Book] sheet, and specify a folder, such as the [My Documents] folder, that you have write permission for as the destination folder of the address book.
  • The display may differ according to the operating system or the model of the machine.
  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select a profile from the [Profiles] list according to your objective.

The output image is displayed in the preview area.

  1. Click [OK].

If you display the [Page Setup] sheet according to "Printing with the Printer Driver", click [Print].



Checking and Canceling Print Jobs

You can check the status of print jobs and cancel a job before the printing starts.


Remark
  • Make sure that the Processing/Data indicator is on or blinking. When the Processing/Data indicator is off, there are no jobs in the memory of the print job status.
  1. Press [Job Cancel/Status Monitor] repeatedly to select <PRINT STATUS> or <JOB CANCEL>, then press [OK].

If you select <JOB CANCEL>, press [] or [] to select <PRINT>, then press [OK].

  1. Press [] or [] to scroll through the job list, and check the status of the print jobs.

If you want to cancel the job, go to the next step. Otherwise, press [Stop/Reset] to return to the standby mode.

  1. Press [] or [] to select the job you want to cancel, then press [OK].
  1. Press [] or [] to select <CANCEL>, then press [OK].

If you select <JOB CANCEL> in step 1, you do not need to perform this procedure. Go to the next step.

  1. Press [] to select <YES>.

If you do not want to cancel the job, press [] to select <NO>.

  1. Press [Stop/Reset] to return to the standby mode.